Title
Health Services Department recommending Chairman be authorized to sign Addendum 1 to Agreement 09-0007060-01M with Netsmart Public Health, Inc., in the amount of $23,904 for the term April 1, 2009 through March 31, 2010, to provide software maintenance for the Insight software product used by the Public Health Division, noting this addendum provides for a named County contract administrator.
FUNDING: Realignment.
Body
BUDGET SUMMARY: |
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|
Total Estimated Cost |
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$23,904 |
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|
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Funding |
|
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Budgeted |
$23,904 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$23,904 |
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Change To Net County Cost |
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$23,904 |
Fiscal Impact/Change to Net County Cost: No change to net County cost.
Background: Health Services contracted with QS Technologies (now Netsmart Public Health, Inc.) in 2007 for a health information, patient management database. The database includes, but is not limited to, modules for patient registration; immunization tracking; case management; appointments and scheduling; maternal health and pregnancy outcomes; medical records; STD/HIV data; tuberculosis data; epidemiology; laboratory tracking and electronic billing.
This Agreement has a term of April 1, 2009 through March 31, 2010, with automatic twelve (12) month renewals absent written notification of termination, essentially making this a perpetual agreement. For this reason, the Agreement requires Board approval.
This retroactive Agreement was originally received from the vendor in April 2009; however, reorganization within the Public Health Division required changes to the modules being used within the database and renegotiation of terms. In addition, the Agreement is in the vendor's format, requiring extended turnaround for review of a non-standard format by County Counsel and addition of an addendum required by Counsel to identify a Contract Administrator. Upon resolution of these issues, staff immediately prepared the Agreement for the next available Board agenda.
Reason for Recommendation: Approval of this software maintenance agreement will ensure data integrity, that the database remains up-to-date, and that software is maintained on a regular basis.
Action to be taken following Board approval:
1. Chairman to sign two (2) original Software Maintenance Agreement 09-0007060-01M and two (2) addenda to said Agreement.
2. Board Clerk's Office to return one (1) fully executed Agreement and one (1) fully executed addenda to Department.
3. Department to return one (1) fully executed Agreement and one (1) fully executed addenda to Netsmart Public Health, Inc.
4. Department to retain file copies, and distribute as appropriate.
Contact: Kathy Lang
Concurrences: County Counsel & Risk Management