Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Westcon Construction Corporation for the El Dorado Trail - Missouri Flat Road to El Dorado Project, Contract 2778, CIP 97014 / 36109003; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Accumulative Capital Outlay (<1%), Active Transportation Program (66%), Congestion Mitigation and Air Quality Program (25%), Air Quality Management District and Air Pollution Control District Grant (8%). (Federal Funds)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on April 30, 2019 (Item 43). All items were completed by May 8, 2020. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $ 2,618,754.16
Contract Item Cost $ 2,645,410.00
Contract Change Order Cost $ 395,037.00
Total Direct Construction Cost $ 3,040,447.00
Direct Construction Budget $ 3,332,000.00
Major Contract Change Orders (CCO) on the Project dealt with the following:
• Ditch excavation;
• Traffic light controller mods and painted poles;
• MSE wall substitution; and
• Kiosk installation at Forni Road.
CCO 8 was brought to the Board for approval on March 24, 2020, Legistar 20-0252, Item 18, which included drainage improvements, additional signage, and improvements that would decrease future costs on the maintenance of the trail.
The final costs listed have been agreed to by the Contractor and approved by County staff. Transportation has closed out the Project with the Contractor and those finalized costs are shown.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
The Board approved the Project for advertisement of bids on March 5, 2019, Legistar 19-0156, Item 13.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The Project is budgeted in Transportation’s 2019 CIP, which was approved by the Board on December 17, 2019, Item 54, Legistar 19-1750, and funded by Accumulative Capital Outlay, Active Transportation Program, Congestion Mitigation and Air Quality Program, and the Air Quality Management District and Air Pollution Control District Grant. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to Transportation, Fairlane Engineering, Attention: Matt Smeltzer.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation