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District Attorney recommending the Board approve and authorize the continuation of perpetual agreements and software licenses with the following:
1) State of California Department of Justice, Agreement 01-098-01(Contract 276, 139-S0611) Amendment II, for laboratory analysis at an estimated annual amount of $36,000;
2) Accurint, Agreement 998 (581-S1210), to conduct public and commercial database searches for attorneys and investigators, at an estimated annual amount of $10,080;
3) Lexipol, LLC, Agreement 87 (043-S1611), Amendment III for policy manual update guidance based on the latest changes in federal and state statutes, regulations, best practices and case law for the estimated annual amount of $2,917;
4) TransUnion Risk and Alternative Data Solutions, Inc., Agreement 139, for a TLOXP access subscription for the purpose of investigative research in the estimated annual amount of $2,040;
5) Vidanyx, Agreement 3757, for the provision of a cloud-based child advocacy center video management software subscription in the annual estimated amount of $3,259.40; and
6) Children’s Advocacy Centers of California (CACC), Agreement 4071, for the ongoing support of Collaborate Case Tracking Software by Network Ninja for the Child Advocacy Center’s required case tracking program.
FUNDING: General Fund and Non-General Fund / Children's Advocacy Centers of California / California Office of Emergency Services Grant Award.
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DISCUSSION / BACKGROUND
In accordance with Board Policy Number C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract that does not have a stated contract term on an annual basis. The District Attorney's Office has Board-approved contracts with Accurint, the Department of Justice, Lexipol, TransUnion, Vidanyx, and the Children’s Advocacy Centers of California, which do not have a stated contract term and is recommending the Board authorize the continued use of these agreements.
Department of Justice - Since March 2005, the District Attorney's Office has contracted with the State of California Department of Justice (DOJ) who provides laboratory analysis of blood and urine samples for drugs and alcohol, a breath alcohol testing program, training and retraining of staff, and other administrative and logistical support of field breath alcohol tests. The cost of services is $35 per subject tested, and the District Attorney's Office estimates the total annual cost of $36,000. Amendment II, approved in July 2019, allows DOJ laboratories to commence drug analysis immediately when no alcohol content is suspected, bypassing the otherwise-required testing for alcohol.
Accurint- The District Attorney's Office has contracted with Accurint (LexisNexis Risk Data Management) beginning in November, 2008, allowing ten staff to conduct public and commercial data base searches for attorney's and investigators, at an annual cost of $10,080 ($840/month).
Lexipol, LLC - The District Attorney's Office has contracted with Lexipol since June 2008 to provide updates to the District Attorney's policy manual that was previously developed by Lexipol. This online subscription includes urgent updates to change policy as a result of precedent setting court decisions, urgent legislation or extraordinary incidents in the field, changes and updates the District Attorney wishes to make throughout the year, and Lexipol's recommended changes and updates based on case law, legislation and legal experience. The estimated annual subscription cost for this customizable law enforcement policy manual is $2,917.
TransUnion Risk and Alternative Data Solutions, Inc. - The District Attorney Office contracted with TransUnion under Agreement 370-S1510, from January 15, 2015 - July 1, 2017 for a TLOXP access subscription for the purpose of investigative research in the estimated annual amount of $1,320.
Agreement 043-S1611 was effective July 1, 2017 and replaced Agreement 370-S1510 and allows for the continuation of the TLOXP access subscription. Under Agreement 139 (043-S1611), TransUnion increased their monthly fee from $110/month to $150/month, not including a Transactional Overage Pricing. The estimated annual amount of Agreement 043-S1611 is $2,040.
Vidanyx - Vidanyx is a cloud-based video storage system specifically built for Child Advocacy Centers to ensure video files of forensic interviews are stored and shared securely with encrypted files to ensure proper confidentiality for families served by Child Advocacy Centers. The annual estimated cost of $3,259.40 for the system is covered through the California Office of Emergency Services Child Advocacy Center (KC) Grant award.
Network Ninja Collaborate Software
Network Ninja provides the Collaborate Software subscription and license for child advocacy center data tracking software, which ensures appropriate collection and tracking of program data needed for accreditation. The cost for this subscription service is sponsored by grant funds issued from the National Children's Alliance to the Children's Advocacy Center of California (CACC) as outlined in the attached letter from the Children's Advocacy Centers of California, also known as the Calico Center.
ALTERNATIVES
If the Board does not approve the continued use of these agreements, the District Attorney's Office would be unable to perform the related services that are integral to the investigation and prosecution of criminal cases.
PRIOR BOARD ACTION
19-0931 - Approval of the District Attorney’s perpetual agreements in June 2019
19-0939 - Approval of the Calico Center (CACC) agreement for Collaborate in June 2019
19-1644 - Approval of Amendment III for Lexipol in October 2019
19-0262 - Approval of the Vidanyx agreement in March 2019
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Risk Management, County Counsel, Procurement & Contracts
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to net county cost. Sufficient appropriations are included in the District Attorney's Fiscal Year 2020/21 budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Vern R. Pierson, District Attorney