Title
Probation Department recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications are not expressly identified in County classifications are involved in the performance of the work;
2) Approve and authorize the Chair to sign Agreement 4889 with AutoMon, LLC in the amount of $195,535.23, with a term of July 24, 2020, through July 23, 2021, with the option to extend for two (2) additional one-year terms with written notice by the Chief Probation Officer, for the maintenance and support of the Probation Department’s case management software; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4889, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund 100%.
Body
DISCUSSION / BACKGROUND
Since June of 2006, the Probation Department (Probation) has been contracting with AutoMon, LLC (AutoMon) for a proprietary case management system called Caseload Explorer, which includes modules for adult supervision, juvenile supervision, juvenile detention facilities, and fiscal; licensing; installation; maintenance; training; customization; and system upgrades.
Since the initial contract with AutoMon, Probation has added services to include product subscription and service of AutoMon’s Ce Connect Licensed Software Products and Modules. These product systems allow for managing drug testing, providing flexible client reporting, and managing all phases of pretrial.
In 2015 a Request For Proposals was conducted to identify alternative providers of service. At that time it was determined that Automon continued to be the most cost effective means of providing case management services.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
Item 17-0663 07/18/2017 #32
Item 15-0682 06/23/2015 #44
Item 16-1020 10/01/2013 #19 Version 2, 07/17/2012 #13 Version 3, 06/27/2006 #28 Version 1
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Information Technologies
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
No fiscal impact or change to Net County Cost as these anticipated services, maintenance and support fees, and subscriptions are included in Probation’s proposed 2020-2021 budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1. Clerk of the Board to obtain the Chair's signature on two (2) originals of Agreement 4889.
2. Clerk of the Board to forward one (1) fully executed Agreement to Probation for distribution to vendor.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Jackie Cook, Administrative Analyst, 530-621-5588