Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company, for the Sly Park Road at Clear Creek Crossing - Bridge Replacement Project, PW 11-30579, CIP 77115/36105040, Contract 2775; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Highway Bridge Program (86%), Regional Surface Transportation Program Funds - Exchange and Match (1%), Traffic Impact Mitigation Fees - Zones 1-7 and West Slope (12%), and Road Fund (<1%). (Federal, State, and Local Funds)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on May 8, 2018, Legistar 18-0571, Item 29. All roadway repairs were completed by March 3, 2020. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $ 3,629,725.00
Contract Item Cost $ 3,631,675.80
Contract Change Order Cost $ 534,018.81
Total Direct Construction Cost $ 4,165,694.61
Direct Construction Budget $ 4,174,183.75
Major Contract Change Orders on the Project dealt with the following:
• Flagging, traffic control work, and temporary water pollution controls.
• Regrade existing fill and relocating stockpiles.
• Additional labor for critical path work and overhead utility relocation delay.
• Reconfiguration of abutment drainage system.
• Import borrow for roadway structural section.
• Additional temporary crash cushions.
• Bridge deck grinding and methacrylate surfacing of the bridge deck.
The final costs listed have been agreed to by the Contractor and approved by County staff. Transportation has closed out the Project with the Contractor and those finalized costs are shown.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
The Board approved the Project for advertisement of bids on January 30, 2018, Legistar 17-1364, Item 9.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The Project is budgeted in Transportation’s 2019 CIP, which was approved by the Board on December 17, 2019, Legistar 19-1750, Item 54, and funded by Highway Bridge Program, Regional Surface Transportation Program Funds - Exchange and Match, Traffic Impact Mitigation Fees - Zones 1-7 and West Slope, and Road Fund. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to Transportation, Fairlane Engineering, Attention: Matt Smeltzer.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation