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File #: 20-0932    Version: 1
Type: Agenda Item Status: Approved
File created: 7/9/2020 In control: Board of Supervisors
On agenda: 8/4/2020 Final action: 8/4/2020
Title: Health and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 3263 with Pro-Line Cleaning Services, Inc. for the provision of supplemental janitorial services for the West Slope main campus offices located at 3047 and 3057 Briw Road, with no change to the term of September 1, 2018 through August 31, 2021, with an increase of $50,000 to the current maximum obligation with a new total maximum obligation of $277,000; 2) Make findings in accordance with County Ordinance 3.13.030 criteria C and G, that it is appropriate to contract with Pro-Line Cleaning Services, Inc. for supplemental janitorial services provided under this Amendment because of the temporary and urgent nature of the work; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3263, including amendments thereto, which do not increase the maximum dollar amount or term of the Agreement, and...
Attachments: 1. A - Approved CRS 08-04-20, 2. B - Agreement 3263 A1 08-04-20, 3. C - Original Agreement 3263 and CRS 08-03-20, 4. Executed Agreement 3263
Related files: 18-1262, 21-1204
Title
Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 3263 with Pro-Line Cleaning Services, Inc. for the provision of supplemental janitorial services for the West Slope main campus offices located at 3047 and 3057 Briw Road, with no change to the term of September 1, 2018 through August 31, 2021, with an increase of $50,000 to the current maximum obligation with a new total maximum obligation of $277,000;
2) Make findings in accordance with County Ordinance 3.13.030 criteria C and G, that it is appropriate to contract with Pro-Line Cleaning Services, Inc. for supplemental janitorial services provided under this Amendment because of the temporary and urgent nature of the work; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3263, including amendments thereto, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Multiple Funding Sources: 21% Reimbursed by the Indirect Cost Rate through HHSA Programs, 20% Federal, 10% State, 11% Realignment, and 38% General Fund.
Body
DISCUSSION / BACKGROUND:
The Centers for Disease Control has released their Interim Guidance for Business and Employers Responding to Coronavirus Disease 2019 (Covid-19), which references Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Business, Schools, and Homes. The guidance states that “frequent disinfection of surfaces and objects touched by multiple people is important.” In addition, the Board of Supervisors Policy E-11 (File ID: 20-0821, 06/30/20) defines guidelines for the cleaning and disinfecting of all County facilities due to COVID-19. In order for the Health and Human Services Agency (HHSA) to be in compliance with said policy and CDC guidelines, HHSA must amend its contracts with Pro-Line Cleaning S...

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