Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Approve and authorize the Chair to execute Amendment I to Agreement for Services 3777 with Tri-Signal Integration, Inc., to increase compensation by $100,000 for an amended not to exceed amount of $300,000 to provide routine fire system inspections, certifications, and as-needed maintenance and repair services; and
2) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Tri-Signal Integration, Inc. for services provided under Agreement 3777 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work.”
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On April 2, 2019, the Board approved Agreement for Services No. 3777 with Tri-Signal Integration, Inc. for a term of three years and a not-to-exceed amount of $200,000. Services provided under this agreement include the inspection and certification of various fire suppression systems, including sprinkler systems, kitchen hood systems, and fire extinguisher systems as is legally required by code.
The contract provides for routine services along with as-needed maintenance and repair services to address any deficiencies discovered during a routine inspection. Based on use since April, 2019, a recent cost projection identified approximately $198,000 in total expenditures through the term of this contract, leaving very little available for anything significant and unforeseen. While it’s unknown if this trend will continue the Division seeks to be proactive and increase compensation by $100,000 for a revised not-to-exceed amount of $300,000, to ensure any unforeseen maintenance and repair issue may be addressed rapidly. There are no other changes to this agreement.
The Division does not anticipate utilizing all $300,000 of the contract value and at no time will the Division exceed their annual budgeted appropriations approved by the Board of Supervisors.
In accordance with chapter 3.13, Section 3.13.030, the Board is also being asked to make findings that it is it is appropriate to contract out for the necessary services as the work is not expressly identified in County job classifications and requires specialized certifications. Additionally, the contractor will provide the equipment, tools, and materials related to providing the work that may not be feasibly provided by the County.
ALTERNATIVES
The Board could decline this amendment and the Division may have limited ability in addressing a problem in a building’s fire, life and safety system.
PRIOR BOARD ACTION
April 2, 2019; Legistar file 19-0347; Item No. 5: Approval of Agreement for Services No. 3777 with Tri-Signal Integration, Inc.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost. Sufficient appropriations have been budgeted for in the Division’s current fiscal year operating budget and will be budgeted for in future years.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Return one fully executed copy to the Division for processing
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Russ Fackrell
Facilities Division Manager