Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Provide conceptual approval of a portable generator installation at the Health and Human Service Agency’s leased facility located at 3057 Briw Road in Placerville as related to the Pacific Gas & Electric Company Public Safety Power Shutoff events; and
2) Authorize the Purchasing Agent, pursuant to County Counsel and Risk Management approval, to execute Amendment I to Lease Agreement 325-L1411 with Briw Office Investors to accomplish said project.
FUNDING: State Public Safety Power Shutoff Resiliency Allocation.
Body
DISCUSSION / BACKGROUND
On December 17, 2013, the Board authorized Lease Agreement No. 335-L1411 with Briw Office Investors for 38,875 square feet of office space located at 3057 Briw Road, Suite A and B; for the term commencing February 1, 2014 and ending December 31, 2023, with a total maximum obligation of $5,944,108.56 during the term of the lease, for office space to provide Federal and State-mandated client services; and to house Health and Human Services Agency Administration and Finance.
The PG&E Public Safety Power Shutoff events (PSPS) have emphasized the need for the County to install generators at all of its facilities both owned and leased. With the County experiencing several PSPS events in 2019 and again in 2020, time is of the essence to lessen these negative impacts to County operations.
The County has a 360KW generator available to install at 3057 Briw Road, allowing the building to remain open during PG&E PSPS events. The landlord has agreed to install the generator and pay for the underground and above ground infrastructure. The County would be responsible for all electrical costs, automatic transfer switch, disconnect switch, circuit breaker and the electrician labor to install. The County’s anticipated costs are estimated to not exceed $100,000. If the costs exceed $100,000, staff will return to the Board for approval of the expense.
The Division seeks the Board’s approval conceptually to move forward with this plan immediately so that in the event of another PSPS event services at Briw will not be impacted. In September 2020 the building was impacted by two PSPS events. Should the Board approve, the Division will finalize costs and route a Lease Amendment to County Counsel and Risk Management for rush processing and Purchasing Agent execution.
ALTERNATIVES
The HHSA Briw Road facilities could continue to shut down during PSPS events costing the County roughly $100,000 per day in lost labor production.
PRIOR BOARD ACTION
December 17, 2013; Legistar File No. 13-1488; Item No. 41: Authorize Chair to sign Lease Agreement No. 335-L1411 with Briw Office Investors.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Health & Human Services
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The Landlord has agreed to pay for the cost of installing the generator including, permits, conduit, fencing all underground and above ground infrastructure and labor to install. The Division has included the project in a revised division work-plan that will be presented to the Board on October 13, 2020. The Board approved funding for the project with Legistar item 19-1844 on January 7, 2020 using the PSPS Resiliency Allocation.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Infrastructure / Public Safety
CONTACT
Russ Fackrell
Facilities Division Manager