Title
Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 001-2021 approving the performance period extension of Subdivision Improvement Agreements for projects referenced in the Resolution, which is attachment B, for one year from the current performance date if the project improvements are not completed by said date.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
Subdivision Improvement Agreements entered into between the County of El Dorado and a subdivider establish a twenty-four-month performance period for the completion of improvements. El Dorado County Resolution No. 96-95 grants the Transportation Director the authority to extend the performance period for up to twelve (12) months, with any subsequent extensions to be granted in twelve (12) month increments by the Board of Supervisors.
Prior to 2016, it was the Department of Transportation’s (Transportation) practice to bring to the Board a separate agenda item each time a developer requested a one-year extension to an approved Subdivision Improvement Agreement. To improve efficiency and reduce staff time associated with multiple agenda items, Transportation has been preparing a single agenda item that consolidates all amendments that may come before the Board in a calendar year, should project improvements not be completed.
The sole purpose of these amendments is to extend the performance period needed to complete the project improvements such as placing final roadway paving, completion of curb, gutter, sidewalk or driveways and/or final pad grading, installation of individual retaining walls or drainage facilities. In addition, utility connections or facility work may need to be completed. Other issues that require more extensive changes to the agreements will still be brought to the Board as individual agenda items.
The one-year performance period extensions will not impact the original bonds or change the conditions of approval.
Once an amendment is prepared and approved by the Director of Transportation, it will be delivered to the Clerk of the Board to obtain the Chair’s signature.
ALTERNATIVES
Transportation could process amendments individually throughout the year, requiring additional staff time and cost.
PRIOR BOARD ACTION
On January 12, 2016 (Item 25) the Board adopted Resolution 012-2016 approving the performance period extension for agreements with performance periods due in 2016. On January 3, 2017 (Item 21), the Board adopted Resolution 003-2017 approving the performance period extension for agreements with performance periods due in 2017. On February 6, 2018 (Item 13), the Board adopted Resolution 011-2018 approving the performance period extension for agreements with performance periods due in 2018. On January, 8, 2019 (Item 18), the Board adopted Resolution 002-2019 approving the performance period extension for agreements with performance periods due in 2019.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The requested Board action reduces County staff time/cost associated with preparing and approving individual staff reports, and eliminates the need for the Board to act on each separate item. The requested Board action has no direct fiscal impact or Net County Cost, but increases efficiencies.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on the resolution.
2) The Clerk of the Board will provide a copy of the executed resolution to Transportation; attention Tracy Melton.
STRATEGIC PLAN COMPONENT
Infrastructure, Public Safety, Economic Development
CONTACT
Rafael Martinez, Director
Department of Transportation