Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Make findings pursuant to Ordinance Code 3.13.030 that the ongoing aggregate of the work to be performed under Agreement for Services 5176 with Mapes Enterprises is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent to sign Amendment I to the Agreement to increase compensation by $50,000, for an amended not-to-exceed amount of $122,000, with no change to the term, for routine snow removal, snow staking, and snow hauling services in South Lake Tahoe at County-operated facilities.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The County has contracted with Mapes Enterprises over the past several years for routine snow removal, snow staking and snow hauling services at various County operated locations in South Lake Tahoe. Agreement for Services No. 5176 was executed by the Purchasing Agent on November 5, 2020 (with a one year term) and a not-to-exceed amount of $72,000.
Agreement expenditures through January are approximately $48,000, leaving $24,000 available. The additional compensation is needed so that snow removal, snow staking and snow hauling services remain available for County operated locations. It is not anticipated this full amount will be expended but may be needed should heavy snowfall continue through March and April.
The Division also requests the Board make findings pursuant to Ordinance Code 3.13.030 that the ongoing aggregate of the work to be performed under this Agreement is not sufficient to warrant the addition of permanent staff due to the nature of the work being very sporadic and temporary.
ALTERNATIVES
The Board could decline this Amendment and services will not be available should there be any further significant snowfall.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is funding available in the Division’s current fiscal year’s operational budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure, Public Safety
CONTACT
Russ Fackrell
Facilities Division Manager