Title
Sheriff’s Office recommending Board approve and authorize the following actions:
1) Approve and authorize the Chair to sign a budget transfer increasing appropriations and moving monies in the Sheriff’s Office FY 2020-21 Budget in the following areas:
a) Increase appropriations and revenues in the Sheriff’s Office Grant budget by $118,000, for the purchase of a new boat;
b) Transfer $97,500 in appropriations from the Sheriff’s Office Patrol budget services and supplies expenditure class and $5,000 from the fixed asset expenditure class in the Support Services Organization Code, to the fixed asset expenditure class in the Communications budget for purchase of radios;
c) Transfer $60,000 from Sheriff’s Office services and supplies expenditure class Fleet budget, to the Sheriff’s Office fixed asset expenditure class Information Services budget for the purchase of vehicle video systems;
d) Increase appropriations and revenues in Sheriff’s Office FY 2020-21 California Identification Remote Access Network(Cal-ID RAN) budget by $82,000, for additional live scan machines; and
e) Increase appropriations and revenues in Sheriff’s Office FY 2020-21 budget by $55,000, transferring $35,000 from State Asset Forfeiture and $20,000 from Federal Asset Forfeiture special revenue accounts into the Sheriff’s Office budget for the purchase of forensic computer equipment hardware and storage hardware related to high tech crimes and crypto currency investigations; and
2) Make findings in accordance with Section 3.12.160. of the El Dorado County Ordinance Code, due to the unique nature of the property or services required competitive bidding is precluded for the purchase of additional vehicle video systems; and
3) Approve changes to the FY 2020-21 Sheriff’s Office Fixed Asset List and increases in quantities on existing purchase orders:
a) Authorize addition of one (1) boat to Sheriff’s approved 2020/21 Fixed Asset List;
b) Authorize the increase for Radios from $275,000 to $377,500 on Sheriff’s approved 2020/21 Fixed Asset List ;
c) Authorize the increase on Sheriff’s approved FY 2020/21 Fixed Asset List for Vehicle Video Systems from $66,000 to $126,000;
d) Authorize the Purchasing Agent to increase sole source PO21000267 with Enforcement Video LLC by $60,000 to purchase Fixed Asset vehicle cameras;
e) Authorize the increase of Sheriff’s Office approved FY 2020/21 Fixed Asset List for Live Scan Machines for a total of $210,000;
f) Authorize addition of storage hardware to Sheriff's Office FY 2020-21 Fixed Asset List in the amount of $20,000; and
g) Authorize addition of computer equipment hardware to Sheriff's Office FY 2020-21 Fixed Asset List in the amount of $35,000. (4/5 vote required)
FUNDING: SLESA Funds, CA Boating and Waterways Equipment Grant, RAN ID Board funds, State Asset Forfeiture, Federal Asset Forfeiture Justice, General Fund.
Body
DISCUSSION / BACKGROUND
Since the approval of the FY 2020/21 Budget in September 2020, it has become necessary for the Sheriff’s Office to make changes to the approved Fixed Asset List and operating budget due to grant awards and the identification of unmet needs. Savings from purchases planned in the FY 20-21 budget and utilization of Law Enforcement specific special revenue will be utilized to account for budget transfers and increases to appropriations. Changes we are making in the FY 20-21 Budget will also impact the Sheriff's Office Fixed Asset listings. The Sheriff's Office will also be drawing down additional California Identification Remote Access Network (Cal ID RAN) funding based on the direction approved by the Cal ID RAN Board meeting in October of 2020.
There will not be any increase to Net County Costs the Sheriff's Office is utilizing existing budget dollars and Special Revenue Funds to cover the costs of the equipment being purchased.
El Dorado County Procurement signed off on a sole source form on September 17, 2020 for previous purchases of Enforcement Video LLC Watchguard vehicle video systems. The requests for additional units pushes the total dollar amount to be spent on this equipment past the Purchasing Agent's signature authority and Board Approval is required to make findings allowing for an exception to competitive bidding. The Sheriff's Office has purchased Watchguard's video systems for several years. They remain the best solution for in-car video and audio deployment. The Sheriff's Office receives competitive pricing compared to other similar sized Sheriff's Office's in the Country.
-Boat Purchase - The Sheriff's Office was awarded $100,000 from the California Boating and Waterways equipment grant, an additional $18,000 is needed to purchase a new boat. This watercraft will primarily be used in the Crystal Basin lakes replacing an older boat that has outdated electronics and has on-going engine problems. The additional $18,000 needed to purchase the Boat will be drawn from the Supplemental Law Enforcement Services Account (SLESA).
-Radios - In order to be better prepared for upcoming disasters, pandemics and fires it was determined that additional radios were needed that can be distributed to mutual aid partners who would be requested to assist El Dorado County. We are purchasing Motorola Hand Held APX 8000 Multi Band radios which will provide optimum interoperability with all outlying public safety entities including the FBI, DEA, County Sheriff's and City Police Departments and Fire. The Sheriff's Office is utilizing FY 20-21 savings from the services and supplies operating budget and savings from a Fixed asset purchase to cover the costs of the additional radios.
-Watchguard Units - Due to uncertainty on when Patrol Vehicles were going to be delivered from General Motors and depletion of current inventory of Watchguard units (in car video systems) for use in existing patrol vehicles in the fleet , our initial estimate of quantities ordered of Watchguard units planned for vehicles to be built in FY 2020-21 fell short of what is going to be needed. Vehicles that were originally scheduled to arrive in FY 2019/20 are now due to arrive in mid-April 2021. To outfit these vehicles an additional ten (10) Watchguard units are needed to build out a total of eighteen vehicles as we currently have eight (8) Watchguard units in inventory. The Sheriff's Office is re-budgeting $60,000 from the Sheriff's Fleet Services and Supplies budget to Support Services Fixed Asset budget to account for the purchase of the ten (10) Watchguard units with no increase to net county cost.
-Live Scan Machines - A total of $210,000 was approved to purchase replacement live scan machines are needed in FY 2020-21 El Dorado Sheriff's Office(EDSO, Placerville), El Dorado County Human Resources, Placerville Jail, EDSO South Lake Tahoe Station, El Dorado County Office of Education, South Lake Tahoe Police Department and El Dorado County Probation (Shingle Springs location).
-High Tech Crimes equipment and storage - EDSO is looking to bolster their High-Tech Crimes lab with high end forensic computing and high capacity data storage. A majority of Child Pornography cases require the viewing and storage of large video files. The Sheriff's Office Detectives unit is also on the cutting edge of investigations involving crypto currency due to collaboration with the Federal DOJ and F.B.I. This equipment will allow for EDSO to be a mutual aid resource for other Law Enforcement agencies.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
CAO
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no Net County cost associated with this item. Grant and special revenue funds are being used.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Forward signed Budget Transfer to the Auditor's Office for processing.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Bryan Golmitz