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District Attorney recommending the Board approve and authorize the continuation of perpetual agreements and software licenses with the following:
1) TransUnion Risk and Alternative Data Solutions, Inc., Agreement 139, for a TLOXP access subscription for the purpose of investigative research in the estimated annual amount of $2,040.00;
2) State of California Department of Justice, Agreement 01-098-01(Contract 276, 139-S0611), for laboratory analysis in the estimated annual amount of $36,000.00;
3) Vidanyx, Agreement 3757, for the provision of a cloud-based child advocacy center video management software subscription in the estimated annual amount of $3,400.00
4) Children’s Advocacy Centers of California, Agreement 4071, for the ongoing support of Collaborate Case Tracking Software by Network Ninja for the Child Advocacy Center’s required case tracking program;
5) Lexipol, LLC, Agreement 87 (043-S1611), for policy manual update guidance based on the latest changes in federal and state statutes, regulations, best practices and case law in the estimated annual amount of $3,200.00;
6) Accurint, Agreement 998 (581-S1210), to conduct public and commercial database searches for attorneys and investigators, at an estimated annual amount of $10,080.00;
7) Dreamhost, LLC, Agreement 5583, for website hosting services and domain registration in the estimated annual amount of $1,870.00; and
8) Storyblocks, Agreement 5639, for access to stock web-based video, image, and sound effects download subscription in the estimated annual amount of $480.00.
FUNDING: General Fund and Non-General Fund / Children's Advocacy Centers of California / California Office of Emergency Services Grant Award.
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DISCUSSION / BACKGROUND
In accordance with Board Policy C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract that does not have a stated contract term on an annual basis. The District Attorney's Office has Board-approved contracts with TransUnion, the Department of Justice, Vidanyx, Children’s Advocacy Centers of California, Lexipol, Accurint, Dreamhost and Storyblocks, which do not have a stated contract term and is recommending the Board authorize the continued use of these agreements.
TransUnion Risk and Alternative Data Solutions, Inc. - Since January 2015, the District Attorney Office has contracted with TransUnion for a TLOXP access subscription for the purpose of investigative research. The estimated annual amount of Agreement 139 is $2,040.00.
Department of Justice - Since March 2005, the District Attorney's Office has contracted with the State of California Department of Justice (DOJ) who provides laboratory analysis of blood and urine samples for drugs and alcohol, a breath alcohol testing program, training and retraining of staff, and other administrative and logistical support of field breath alcohol tests. The cost of services is $35 per subject tested, and the District Attorney's Office estimates the total annual cost of $36,000.
Vidanyx Since April, 2019, the department has contracted with Vidanyx. Vidanyx is a cloud-based video storage system specifically built for Child Advocacy Centers to ensure video files of forensic interviews are stored and shared securely with encrypted files to ensure proper confidentiality for families served by Child Advocacy Centers. The annual estimated cost of $3,400.00 for the system is covered through the California Office of Emergency Services Child Advocacy Center (KC) Grant award.
Children’s Advocacy Centers of California (CACC) - Since June, 2019, the department has contracted CACC, a program of CALICO, for use of the Network Ninja Collaborate Software. Network Ninja provides the Collaborate Software subscription and license for child advocacy center data tracking software, which ensures appropriate collection and tracking of program data needed for accreditation. The cost for this subscription service is sponsored by grant funds issued from the National Children's Alliance to the Children's Advocacy Center of California (CACC) as outlined in the attached letter from the Children's Advocacy Centers of California, also known as the Calico Center. At this time, the subscription and license are provided at no cost to the County.
Lexipol, LLC - The District Attorney's Office has contracted with Lexipol since June 2008 to provide updates to the District Attorney's policy manual that was previously developed by Lexipol. This online subscription includes urgent updates to change policy as a result of precedent setting court decisions, urgent legislation or extraordinary incidents in the field, changes and updates the District Attorney wishes to make throughout the year, and Lexipol's recommended changes and updates based on case law, legislation and legal experience. The estimated annual subscription cost for this customizable law enforcement policy manual is $3,200.00.
Accurint - The District Attorney's Office has contracted with Accurint (LexisNexis Risk Data Management) beginning in November, 2008. This subscription allows ten staff to conduct public and commercial data base searches for attorneys and investigators, at an annual cost of $10,080.00 ($840/month).
Dreamhost, LLC - The Board authorized the department to enter into a web-based agreement with Dreamhost LLC in March 2021, through the means of an auto-renewal subscription. Dreamhost, LLC is an online agency that provides Website Hosting services. They also offer support, access to servers of higher capabilities, and allow the department to monitor and implement the services needed for their web presence. An additional component to the website hosting support is domain registration. The District Attorney’s Office currently has a total of four websites for which the annual hosting service and domain registration fees are estimated amount of $1,870.00.
Storyblocks - In April 2021, the Board authorized the department to enter into a perpetual web-based agreement with Storyblocks, through the means of an auto-renewal subscription. This company provides stock, royalty-free video, image and sound effects available for downloads, as well as access to a video editing tool, which aids the department with in-house productions for outreach, trainings and presentations. The estimated annual amount for the subscription is $480.00.
ALTERNATIVES
If the Board does not approve the continued use of these agreements, the District Attorney's Office would be unable to perform the related services that are integral to the investigation and prosecution of criminal cases as well as having limited resources for outreach, education and victim assistance.
PRIOR BOARD ACTION
19-0931 - Approval of the District Attorney’s perpetual agreements in June 2019
20-0736 - Approval of the District Attorney’s perpetual agreements in June 2020
21-0314 - Approval of the Dreamhost, LLC agreement in March 2021
21-0471 - Approval of the Storyblocks agreement in April 2021
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Risk Management, County Counsel, Procurement & Contracts
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to net county cost. Sufficient appropriations are included in the District Attorney's Fiscal Year 2021-22 budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Vern R. Pierson, District Attorney