Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to execute Agreement for Services 5914 with Pride Industries One, Inc. for $275,000 and a five year term to provide on-call and routine elevator maintenance and repair services at various County-operated locations;
2) Authorize the Purchasing Agent, or designee, to execute any necessary amendments relating to Agreement for Services 5914, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management; and
3) Make findings that it is more economical and feasible to contract out the requested services in accordance with Chapter 3.13, Section 3.13.030, of the County Purchasing Ordinance.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Elevator maintenance and repair is a highly specialized and regulated service that the County has contracted out for over the past few decades. Services include on-call emergencies and routine services that adhere to the State’s regulatory requirements that ultimately provide operating permit approval. Without permit approval, the elevator must be taken out of service.
Pride Industries One, Inc. has provided a proposal that saves the County approximately 30% from our prior contractor and they’ve agreed to hold the routine fees over the contract’s term. Should the Board approve, the agreement shall be established for five years and a not-to-exceed of $275,000.
In accordance with chapter 3.13, Section 3.13.030, the Board is also being asked to make findings that it is more economical and feasible to contract out for the necessary services as the work is not expressly identified in County job classifications and requires specialized certifications. Additionally, the contractor will provide the equipment, tools, materials, and reporting related to providing the work that may not be feasibly provided by the County.
ALTERNATIVES
The Board could decline this agreement and the Division shall be limited in addressing elevator issues and risk compliance with the Department of Industrial Relations (the regulatory entity over elevators).
PRIOR BOARD ACTION
NA
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
This has been budgeted for in the Division’s current Fiscal Year operating budget and will be included in future years. There is no change to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
NA
STRATEGIC PLAN COMPONENT
Infrastructure / Public Safety
CONTACT
Russ Fackrell
Facilities Division Manager