Title
Department of Transportation recommending the Board:
1) Find that the purchase of one (1) Larue Loader-Mount Portable Snow Blower is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D;
2) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid contract 080818-JAL for the acquisition of one (1) Larue Loader-Mount Portable Snow Blower; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, Snoquip Inc. of West Sacramento, CA in the amount of $203,770.25 plus applicable fees and taxes (estimated at $21,773.34) for a one time purchase for one (1) Larue Loader-Mount Portable Snow Blower following Board approval.
FUNDING: County Service Area 3.
Body
DISCUSSION / BACKGROUND
The Department of Transportation, Maintenance and Operations Division (Transportation), finds it necessary to purchase one (1) Larue Loader-Mount Portable Snow Blower. This piece of equipment will be used in conjunction with a rental loader for snow removal services during the winter months in County Service Area 3. The Larue Loader-Mount Portable Snow Blower will be new to the Fleet; however, it is replacing snow blower #41-02 which is over 47 years old and experienced multiple failures last winter. The equipment is currently on the approved FY 2021-22 Fixed Asset list for County Service Area #3 Snow Removal list.
The County Purchasing Ordinance, Section 3.12.160, describes exceptions that may be made to the competitive bidding process. The purchase of the Larue Loader-Mount Portable Snow Blower fixed asset falls under (D) of this section, which requires that the item may be procured from a vendor that has a contract with another public agency; that the contract was awarded utilizing a competitive bidding process substantially the same as the County's; and that the item and terms of the transaction are the same, or substantially the same. For this purchase, Transportation is able to utilize the Sourcewell competitively-bid Contract 080818-JAL with Snoquip Inc. of West Sacramento, CA for the purchase of one (1) Larue Loader-Mount Portable Snow Blower.
ALTERNATIVES
The Board could choose to not approve the fixed asset purchase as proposed, although this would leave Transportation with inadequate equipment for snow removal in County Service Area 3 during future winters.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel approved the Sourcewell contract.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
This item is included in the FY 2021-22 Adopted Budget for County Service Area 3. Cost is $203,770.25 plus applicable fees and taxes estimated at $21,773.34 for a total of $225,543.59.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance, Infrastructure and Public Safety
CONTACT
Rafael Martinez, Director
Department of Transportation