Title
Planning and Building Department, Airports Division, recommending the Board:
1) Approve and authorize the Chair to sign the First Amendment to Agreement for Services 6451 for as-needed airport design, engineering, and construction management services for the Placerville and Georgetown Airports with no change to the term, rates or Not to Exceed amount of $2,430,000; and
2) Authorize the Purchasing Agent to execute any future Amendments that do not increase the term or compensation amount of the Agreement, subject to review and approval by County Counsel.
FUNDING: Federal Aviation Administration Grants (90%) and Accumulated Capital Outlay Fund (10%). (Federal Funds)
Body
DISCUSSION / BACKGROUND
The Planning and Building Department (Department), Airports Division, recommends the Board approve the First Amendment to Agreement for Services #6451 for the Placerville and Georgetown Airports (First Amendment). Services provided by the Consultant, Brandley Engineering, Inc., under Agreement #6451 include as-needed airport design, engineering, and construction management services, project coordination and related services, including preparation of applications for Federal Aviation Administration (FAA) grant funding and representing the County in discussions with the FAA regarding the airport work program, grant requirements, and project documentation, in support of County staff for FAA, State of California Department of Transportation Division of Aeronautics (State), and County funded projects at the Placerville and Georgetown Airports.
The First Amendment is necessary to incorporate a provision that was inadvertently omitted in the original Agreement. The provision is required by California Public Contract Code Section 2204 for Agreements totaling more than $1,000,000. The language in ARTICLE LXVI, Iran Contracting Act Certification, and the signed Exhibit F satisfy this requirement.
At the request of the Procurement and Contracts Division, the Department also requests that the Board authorize the Purchasing Agent to execute any future Amendments that do not increase the term or compensation amount of the Agreement, subject to review and approval by County Counsel.
ALTERNATIVES
The Board could choose not to approve the First Amendment, in which case the Agreement would be out of compliance with California Public Contract Code Section 2204 as well as County standards for agreements of this type. The Board could choose not to authorize the Purchasing Agent to execute any future Amendments that do not increase the term or compensation amount of the Agreement, which would require the Department to return to the Board for routine approvals.
PRIOR BOARD ACTION
Legistar 21-1642, Item 23, approved on 4/5/2022.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Risk Management, Human Resources, Procurement and Contracts
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no fiscal impact or change to the Not to Exceed amount associated with the approval of the First Amendment.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on two originals of the First Amendment.
2) The Clerk of the Board will forward one fully executed original of the First Amendment to the Planning and Building Department, Airports Division, attention of Sherrie Busby, for transmittal to Brandley.
STRATEGIC PLAN COMPONENT
Infrastructure, Public Safety, Economic Development
CONTACT
Chris Perry, Assistant Director
Planning and Building Department