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Chief Administrative Office, Procurement and Contracts Divison on behalf of Department of Transportation, recommending the Board approve the following:
1) Award Bid No. 23-288-016 for the purchase of High Performance Cold Patch Mix to the low qualified bidders, Vulcan Materials Company of Roseville, CA and Crafco Incorporated of Chandler, AZ;
2) Authorize the Purchasing Agent to issue two purchase contracts in the combined amount of $180,000 ($60,000/Year) for a thirty-six (36) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contracts on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund. (100%)
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DISCUSSION / BACKGROUND
DOT had a contract with Syar Industries for the purchase of EZ Street High Performance Cold Patch Mix via a formal bid; Syar Industries was recently acquired by Vulcan Materials Company, so Syar Industries can no longer provide this product to DOT and Vulcan Materials Company does not offer EZ Street High Performance Cold Patch Mix.
At the request of DOT, the Procurement and Contracts Division issued an Invitation to Bid for the purchase of High Performance Cold Patch Mix for the West Slope of El Dorado County for the maintenance and repair of county roads. The Invitation to Bid was published in the County's eProcurement system, PlanetBids, and twenty-one Invitations to Bid were mailed, three to local vendors. Four qualified responses were received, none from local vendors, as they do not produce this material. The recommendation is to award Vulcan Materials Company Category "A" and award Crafco Incorporated Categories "B and B-1".
ALTERNATIVES
Without High Performance Cold Patch Mix for the routine patching of potholes on the West Slope of El Dorado County, would result in further deterioration of County roads. Using a lesser quality patching material will result in increased labor and equ...
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