Title
Chief Administrative Office recommending the Board consider the following:
1) Authorize the Purchasing Agent to terminate blanket purchase orders issued to Strauss Food Service, Sysco Sacramento, Inc., Farmer Brothers Coffee Company, National Food Group, U.S. Foodservice, Crystal Dairy Foods, Inc., Mad Butcher Meat Company, and Francis Distributing as a result of Bid No. 11-393-018 for food products and kitchen supplies on October 19, 2010; 2) Adopt a resolution exempting the purchase of food products and kitchen supplies from competitive bidding;
3) Authorize the Purchasing Agent to negotiate contracts for these food products and kitchen supplies with vendors including but not limited to those listed above, in amounts up to those budgeted by departments (Countywide expenditures estimated to be $1,200,000); and
4) Direct the Auditor-Controller to process claims for payment of invoices from the above vendors during the period of October 19, 2010 through November 9, 2010 as presented by departments without further documentation.
Resolution 170-2010
Body
Background
The Board awarded bid #11-393-018 for institutional food and kitchen supplies on October 19, 2010. The award was made to multiple vendors in order to give each County facility served the flexibility in ordering for its individual needs. After discussions with departments and vendors, however, the bid will be administratively burdensome for departments and vendors alike to implement.
The facilities served range in size and the requirements for the population served vary from facility to facility. For example, the Psychiatric Health Facility (PHF) has a much smaller population than the jail. Food for the PHF must be purchased in much smaller quantities to avoid spoilage and to provide for menu variety. Some of the large vendors are not able to supply quantities small enough to be practical for the PHF. The senior nutrition programs, jails, and juvenile treatment facilities all have diff...
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