Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Award Bid 11-405-073 for the purchase of Propane Gas for the West Slope of El Dorado County to the low qualified bidder, Ferrellgas of Georgetown, CA.;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $600,000 for a two-year period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and
4) Authorize the Purchasing Agent to extend the contract for one additional twelve (12) month period at the same pricing, terms and conditions as the original bid if mutually agreed between County and awarded vendor, as per the terms of bid 11-405-073.
FUNDING: General Fund.
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BUDGET SUMMARY:
Total Estimated Cost $600,000.00
Funding
Budgeted $600,000.00
New Funding $
Savings $
Other $
Total Funding Available $
Change To Net County Cost $0.00
REASON FOR RECOMMENDATION: The Procurement and Contracts division issued an Invitation to Bid for Propane Gas for County wide use on the Western Slope of El Dorado County. The vendor was requested to bid a differential rate over the Butane Propane News (BPN), San Francisco location. This will provide the West Slope of El Dorado County secured pricing for the awarded period.
Nine invitations to Bid were mailed, one qualified response was received from a local vendor whose point of sale is Georgetown, CA.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the various Department's budget.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts division will issue a blanket purchase order in the amount of $600,000.00 to Ferrellgas of Nevada City, CA ....
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