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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 1/3/2017 10:00 AM Minutes status: Final  
Meeting location: Building C Hearing Room 2850 Fairlane Court Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
17-0014 11.Agenda ItemElection of the Chair, Vice Chair and Second Vice Chair of the El Dorado County Board of Supervisors for 2017. (Est. Time: 10 Min.)ApprovedPass Action details Video Video
16-1274 12.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the special meetings of December 12, 2016 and December 28, 2016 and the regular meeting of December 13, 2016.ApprovedPass Action details Not available
16-1224 13.Agenda ItemChief Administrative Office, Parks Division, recommending the Board: 1) Approve and authorize the Chair to sign Lease Agreement 155-L1511 with the George and Shirley Kesseler Limited Partnership to lease the real properties referred to as APNs 327-010-03 and 327-010-04 for the retroactive period of December 1, 2014 through November 30, 2019 for an annual lease payment to be received of $2,384.05 retroactively from December 1, 2014; and 2) Authorize the Purchasing Agent, or designee, to exercise the options to extend the lease term for (2) two additional (5) five year periods from December 1, 2019 through November 30, 2029 and to execute further documents relating to Lease Agreement 155-L1511, including future Options and Amendments contingent upon approval by County Counsel and Risk Management.ApprovedPass Action details Not available
17-0005 14.Agenda ItemChief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof. FUNDING: Various.ApprovedPass Action details Not available
11-0995 95.Agenda ItemClerk of the Board recommending the Board approve perpetual Agreement 303-S1110 with Municipal Code Corporation for on-going codification services and website maintenance related to the County ordinance code. FUNDING: General Fund.ApprovedPass Action details Not available
17-0002 16.Agenda ItemClerk of the Board recommending the Board make the following District specific appointments to various Boards, Commissions or Committees for the terms stated. (Refer: 1/3/17, Item 6) District I Cemetery Advisory Committee: Appoint Melinda Peak, District Nominee, Term Expiration 1/1/2019 Community and Economic Development Advisory Committee: Appoint Larry Brilliant, Member, Term Expiration 1/1/2019 Library Commission: Appoint Ruth Self, Member, Term Expiration 1/1/2021 Planning Commission: Appoint Jeff Haberman, Member, Term Expiration 1/1/2021 Veterans Affairs Commission: Appoint Michaeleen Mason, Alternate, Term Expiration 1/1/2021 Fair Association Board of Directors: Reappoint Christopher Whitaker, Member, Term Expiration 1/1/2021 Fish and Game Committee: Reappoint Dennis F. Bryne, Member, Term Expiration 1/1/2021 Local Disaster Council: Reappoint Dion Nugent, Member, Term Expiration 1/1/2021 (reorganizing in early 2017 - appointment will roll over) Parks and Recreation Commission: Reappoint Josh Morgan, Member, Term Expiration 1/1/2021 Veterans Affairs Commission: Reappoint Todd RApprovedPass Action details Not available
17-0003 17.Agenda ItemClerk of the Board recommending the Board make the following non-District specific appointments to various Boards, Commissions or Committees for the terms stated. Building Industry Advisory Committee Appoint Lori Burne, Alternate At-Large Member, Term Expiration 1/1/2020ApprovedPass Action details Not available
16-0008 28.Agenda ItemCounty Counsel recommending the Board approve and authorize the continuation of the current Perpetual Agreement 252-S1611 with WebQA for the 2017 calendar year. FUNDING: General Fund.ApprovedPass Action details Not available
17-0006 19.Agenda ItemFair Manager recommending the Board authorize the Chair to sign the 2017 El Dorado County Fair Budget in the amount of $1,285,029 as previously approved by the El Dorado County Fair Board of Directors at their December 7, 2016 Board Meeting. This amount represents total operating appropriations offset by $1,250,081 in operating revenue plus a $40,609 State funding allocation, and reflects a net gain before depreciation of $5,661 and net loss of $104,168 after depreciation. FUNDING: No County funds are included in the Fair Association budget.ApprovedPass Action details Not available
13-0318 410.Agenda ItemInformation Technologies recommending the Board consider the following: 1) Approve and authorize the Chair to sign Amendment II to Agreement 529-S1311 with Tyler Technologies, Inc. for the implementation and maintenance of the Enterprise Resource Planning system replacing the current financial, payroll, and human resources systems, adding the DocOrigin software End User License Agreement, with no change to the term or maximum obligation amount of the Agreement; and 2) Authorize the Purchasing Agent to execute future Amendments which do not increase the term or maximum obligation of the Agreement. FUNDING: Designations for Capital Projects.ApprovedPass Action details Not available
16-0305 2011.Agenda ItemSupervisor Ranalli recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 1/10/17, Item 10)ApprovedPass Action details Not available
11-0415 212.Agenda ItemHealth and Human Services Agency, Public Health Division, recommending the Board: 1) Approve and authorize the Chair to sign Memorandum of Understanding (MOU) 021-M1710 with Alpine County, beginning upon final execution through August 31, 2019, for the County of El Dorado to provide ambulance services via an agreement with the CSA 3 ambulance contractor within the defined boundaries of Alpine County, on a fee-for-service basis; and 2) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to MOU 021-M1710, including amendments which do not increase the term of the MOU, and contingent upon approval by County Counsel and Risk Management. FUNDING: Fee-for-service billing to patient or third party payer for services provided.ApprovedPass Action details Not available
16-0487 213.Agenda ItemHealth and Human Services Agency, Behavioral Health Division, recommending the Board approve and authorize the Chair to sign a termination letter addressed to BHC Heritage Oaks Hospital, Inc., due to the Contractor’s failure to provide the staff and services required under Agreement for Services 329-S1611. The termination shall be effective the same day as the Board’s approval of said termination. FUNDING: N/AApprovedPass Action details Video Video
16-0786 214.Agenda ItemHealth and Human Services Agency, recommending the Board approve and authorize the Chair to sign Amendment 1 to Agreement 001-S1711 with North Tahoe Fire Protection District, authorizing the location of an Advanced Life Support Engine staffed with at least one (1) Emergency Medical Technician Paramedic in the Meeks Bay area, to serve the designated Tahoe West Shore area of County Service Area 3. FUNDING: The engine will be provided and staffed by the North Tahoe Fire Protection District. There is no fiscal impact to the County or to CSA 3.ApprovedPass Action details Not available
16-1076 215.Agenda ItemHealth and Human Services Agency (HHSA) recommending the Board ratify the Chair’s signature on Resolution 187-2016, which amended the Authorized Personnel Allocation Resolution 103-2016 to add 1.0 full-time equivalent Senior Citizens’ Attorney I/II/III for HHSA, with no Net County Cost due to the use of donated funds, to allow for succession planning upon the retirement of the incumbent Senior Citizens’ Attorney. FUNDING: Donation funding in Senior Legal Services Operating Index.ApprovedPass Action details Not available
06-1915 316.Agenda ItemAir Quality Management District recommending the Board of Directors adopt and authorize the Chair to sign Resolution 002-2017 approving the 2008 Reasonably Available Control Technology State Implementation Plan update. FUNDING: No financial impact.ApprovedPass Action details Not available
16-1225 117.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board approve and authorize the Chair to sign a Budget Transfer which: 1) Establishes an operating budget for Fiscal Year 2016/17 for the Rare Plant Preserve Endowment Fund to accommodate projected expenditures, and 2) Transfers appropriations in the County Service Area 10 Liquid Waste Fund between accounts to accommodate the purchase of replacement equipment to properly maintain the Union Mine Landfill & Liquid Waste Treatment Facility.. (4/5 vote required) FUNDING: Rare Plant Mitigation Fees, Interest, and County Service Area 10 Benefit Assessment Fees.ApprovedPass Action details Not available
16-1210 118.Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board enter into a perpetual Agreement for Services 202-S1711 with Aquatic Science Center in the amount of $20,000 annually, inclusive of all costs and subject to a maximum annual adjustment of five percent, for the Delta Regional Monitoring Program as part of the National Pollutant Discharge Elimination System Permit Compliance for the West Slope. FUNDING: General Fund (50%) and Road Fund (50% - Local Funds from Public Utility Franchise Fees).ApprovedPass Action details Not available
16-0095 319.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the Cold Springs Road Realignment Project, Contract PW 10-30543, CIP 73360, P&C 360-C1699; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: Highway Safety Improvement Program (66% - Federal Funding) and Regional Surface Transportation Program (34% - State Funding).ApprovedPass Action details Not available
16-1214 121.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board adopt and authorize the Chair to sign Resolution 003-2017 approving the performance period extension of Subdivision Improvements Agreements listed in the Resolution for one year from the current performance date if the project improvements are not completed by said date. FUNDING: N/AApprovedPass Action details Not available
14-1417 7222.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of drought conditions. (Cont. 1/10/17, Item 20)ApprovedPass Action details Not available
15-0072 223.Agenda ItemSheriff’s Office recommending the Board authorize the continuation of perpetual agreement 357-S1511 with Tyler Technologies, Inc. for Civil Process Software for the term January 27, 2017 through January 26, 2018 in the amount of $5,657 for maintenance and support fees. FUNDING: Civil Equipment Special Revenue Fund.ApprovedPass Action details Not available
16-1175 124.Agenda ItemSheriff’s Office and the Community Development Agency- Fleet Services recommending the Board: 1) Authorize the Community Development Agency to purchase two new vehicles for the Sheriff’s Office, not previously identified on the department’s fixed asset schedule; and 2) Approve and authorize the Chair to sign a budget transfer increasing revenues and appropriations in the Fleet Service budget by $77,000 and transferring funds within the Sheriff’s Office budget in order to reimburse Fleet Services for the purchase of two new vehicles for the Sheriff’s Office’s Narcotics Unit. The budget transfer will also move money from the California Multil-Jurisdictional Methamphetamine Enforcement (CalMMET) Special Revenue Fund into the CalMMET operating index increasing revenues and appropriations needed for the purchase of the vehicles and other miscellaneous equipment. (4/5 vote required) FUNDING: CalMMET Special Revenue Fund.ApprovedPass Action details Not available
16-1176 125.Agenda ItemSheriff’s Office and the Community Development Agency- Fleet Services recommending the Board: 1) Authorize the Community Development Agency to purchase one new vehicle for the Placerville Jail, not previously identified on the department’s fixed asset schedule; and 2) Approve and authorize the Chair to sign a budget transfer increasing revenues and appropriations in the Fleet Service budget by $27,000 and transferring funds within the Sheriff’s Office budget in order to reimburse Fleet Services for the purchase of one new vehicle for the Placerville Jail. (4/5 vote required) FUNDING: General Fund.ApprovedPass Action details Not available
14-1544 326.Agenda ItemHealth and Human Services Agency recommending the Board acting as the Governing Board of the In-Home Supportive Services Public Authority: 1) Receive a presentation by members of the In-Home Supportive Services Advisory Committee; and 2) Receive and file the Fiscal Year 2015/16 In-Home Supportive Services Public Authority and Advisory Committee Annual Report. (Est. Time: 15 Min.) FUNDING: N/AReceived and Filed  Action details Video Video
16-0236 227.Agenda ItemAssessor, Auditor-Controller and Treasurer/Tax Collector recommending the Board consider the following regarding the Property Tax Administration Replacement Project: 1) Approve and authorize the Chair to sign Agreement 244-S1711 with Megabyte Systems, Inc. for the purchase of software licenses and implementation of the Megabyte Property Tax System, for the term effective upon execution to remain in effect perpetually unless terminated, with a maximum contractual obligation of $1,103,000; 2) Authorize the Purchasing Agent, or their designee, to execute further documents relating to Agreement for Services 244-S1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management; 3) Approve and authorize the Chair to sign Agreement 245-S1711 with Megabyte Systems, Inc. for software support and maintenance of the Megabyte Property Tax System, for the term effective upon execution, covering the period of July 1, 2018 through June 30, 2019 and renewing annually thereafter unless terminatedApprovedPass Action details Video Video
16-0142 228.Agenda ItemCommunity Development Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 472-S1611 with SunGard Public Sector LLC for the installation, integration, training, and maintenance of TRAKiT, a planning, permitting, and parcel management software solution, replacing the existing outdated Land Management Information System, for the term upon final execution and continuing for five years, with a not-to-exceed amount of $1,002,982; and 2) Authorize the Community Development Agency Director, or designee, to execute any change orders or amendments which do not increase the total amount or term of the Agreement. (Est. Time: 30 Min.) FUNDING: Solid Waste Franchise Fees, Building Permit Fees, and Technology Fees.ApprovedPass Action details Video Video
17-0013 129.Agenda ItemSupervisor Veerkamp recommending the Board direct staff to explore the feasibility of entering into a services agreement with a federal lobbyist to represent the interests of El Dorado County in areas such as transportation, economic development, agriculture, homelessness and housing, and return to the Board during Fiscal Year 2017/18 budget process with a recommendation in this regard.ApprovedPass Action details Video Video
17-0004 130.Agenda ItemClerk of the Board recommending the Board make Board Member appointments to various Boards, Commissions or Committees for 2017: El Dorado Water and Power Authority Appoint John Hidahl, Director-District I, No Term Tahoe Conservancy Appoint one (1) Member (Current: Supervisor Novasel, since 2015) Appoint one (1) Alternate Member (Current: Supervisor Mikulaco, since 2014) (Cont. 1/3/17, Item 30)ApprovedPass Action details Video Video
17-0017 131.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board: 1) Make findings in accordance with Ordinance 3.13.030 that it is more economical and feasible to contract out for legal services due to the need for additional resources to perform the necessary legal work within the timeframes and schedules in which to perform the work and the ability to satisfy these timeframes and schedulesof the project; and 2) Authorize the Purchasing Agent to sign the attached agreement for legal services for assistance with the drafting of the Request for Qualifications, Request for Proposal and Services Agreement for the design-build contractor for the Public Safety Facility. (Cont. 1/3/17, Item 31) FUNDING: Public Safety Facility budget, ACO Fund.Received and Filed  Action details Video Video
17-0017 1 Agenda ItemChief Administrative Office, Facilities Division, recommending the Board: 1) Make findings in accordance with Ordinance 3.13.030 that it is more economical and feasible to contract out for legal services due to the need for additional resources to perform the necessary legal work within the timeframes and schedules in which to perform the work and the ability to satisfy these timeframes and schedulesof the project; and 2) Authorize the Purchasing Agent to sign the attached agreement for legal services for assistance with the drafting of the Request for Qualifications, Request for Proposal and Services Agreement for the design-build contractor for the Public Safety Facility. (Cont. 1/3/17, Item 31) FUNDING: Public Safety Facility budget, ACO Fund.ContinuedPass Action details Not available
16-1236 232.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Interim Director of Human Resources and/or designee. Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Cont. 12/13/16, Item 36) (Est. Time: 1 Hr.)No Action Reported.  Action details Not available
16-1258 333.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2); and Initiation of Litigation pursuant to Government Code section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 15 Min.)No Action Reported.  Action details Not available
17-0007 134.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Director of Information Technologies. (Est. Time: 20 Min.)No Action Reported.  Action details Not available
14-0012 435.Agenda ItemHuman Resources recommending the Board adopt and authorize the Chair to sign Resolution 006-2017, amending the Salary Schedule and implementing the new rates for the classes affected by El Dorado County Charter Section 504, for an estimated total cost of approximately $358,589 for the remainder of fiscal year 2016-17. FUNDING: General FundApprovedPass Action details Not available
17-0018 136.Agenda ItemCommunity Development Agency, Transportation Division recommending the Board consider the following pursuant to California Public Contract Code Section 22050 and El Dorado County Ordinance Code Section 3.14.060: 1) Find that on December 16, 2016, the presence of a sinkhole on Palmer Drive in Cameron Park constituted a public emergency; repairs to the sinkhole were performed without giving notice for bids to contractors; and work performed by a road and drainage contractor was necessary to respond to the public emergency; and 2) Approve and authorize the Chair to sign Agreement for Services 372-C1799 with Doug Veerkamp General Engineering, Inc., retroactive to December 16, 2016 and for a term of 30 calendar days, and for a not-to-exceed in the amount of $150,000, for the repair of a sinkhole located on Palmer Drive in Cameron Park (4/5 vote required). FUNDING: Tribe Funds (100% - Local)ApprovedPass Action details Video Video