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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 3/28/2017 9:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
17-0370 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
17-0345 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of March 21, 2017.ApprovedPass Action details Not available
16-0236 32.Agenda ItemAssessor, Auditor-Controller and Treasurer/Tax Collector recommending the Board receive and file an update relative to the implementation of the Megabyte Property Tax System. (Est. Time: 10 Min.)ApprovedPass Action details Not available
17-0148 33.Agenda ItemChief Administrative Office recommending the Board consider the final Western El Dorado County Community Wildfire Protection Plan (CWPP) and agree to the Plan. FUNDING: N/AApprovedPass Action details Not available
17-0239 14.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board declare service weapons as surplus and approve the sale of the weapons to retiring Sheriff Deputy Patrick Harris and Deputy Probation Officer Rob Krzaczek. FUNDING: Funding received from the sales will be deposited into the General Fund.ApprovedPass Action details Not available
17-0279 15.Agenda ItemSheriff's Department, Probation Department, District Attorney's Office, and Animal Services Division recommending the Board approve the following: 1) Award Bid 17-680-037 for the purchase of Ammunition to the low qualified bidders, San Diego Police Equipment Company, Inc. of San Diego, CA. and Miwall Corporation of Grass Valley, CA; 2) Authorize the Purchasing Agent to issue blanket purchase orders to San Diego Police Equipment Co. in the amount of $115,500.00 and to Miwall Corporation in the amount of $32,600.00 for a total award in the amount of $148,100.00 plus applicable sales tax, for a twelve month (12-month) award period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund.ApprovedPass Action details Not available
17-0290 16.Agenda ItemChief Administrative Office, Procurement and Contracts Division on behalf of all County departments recommending the Board consider the following: 1) Award Bid 17-425-040 for the purchase of Office Furniture to the low qualified bidders, Sierra Office Systems Products of Placerville, CA. and Office Depot, Inc. of Sacramento, CA.; 2) Authorize the Purchasing Agent to issue blanket purchase orders to Sierra Office Systems Products in the amount of $184,000, and to Office Depot in the amount of $11,000 for a total award in the amount of $195,000 for a twenty-four-month (24 month) award period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund.ApprovedPass Action details Not available
17-0283 17.Agenda ItemChief Administrative Office, recommending the Board consider the following: 1) Authorize the chair to sign Facility Use Agreement 255-O1611 between the County and Veteran's Memorial Building of El Dorado County Veteran's Building Council, Inc. (Building Council) for use of the County property (Veteran’s Memorial Building) located at 130 Placerville Drive, Placerville, effective upon execution for a period of five (5) years with optional renewal periods, for the purpose of providing a premises for local veterans organizations use; 2) Make a determination that use of the County’s property as described above provides a public benefit by allowing multiple services for veteran organizations of El Dorado County; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Facility Use Agreement 255-O1611, including future options, and amendments that have no fiscal impact, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund.ApprovedPass Action details Not available
17-0328 18.Agenda ItemChief Administrative Office recommending the Board amend Resolution No. 152-80, which established the Fire Advisory Board, in order to include emergency medical services among the issues on which the Board will advise and to clarify the role of the Fire Coordinator. FUNDING: N/AContinuedPass Action details Not available
17-0342 19.Agenda ItemChief Administrative Office, Parks Division, recommending the Board authorize the Department to enter into negotiations with Constance Owings or designated representative as the property owner(s) of APN 084-030-015-100 on 8061 Mosquito Road and appoint Kyle Lassner, as the real estate negotiator on behalf of the County.ApprovedPass Action details Video Video
17-0194 110.Agenda ItemClerk of the Board recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 053-2017 approving the consolidation of Special District elections currently held in odd-numbered years for the Special District Boards of Directors listed in Attachment B with the statewide general elections held in even-numbered years, pursuant to California Elections Code Section 10404; and 2) Receive and file a report from the Registrar of Voters on the cost-effectiveness of the proposed action by these Special Districts. FUNDING: N/AApprovedPass Action details Not available
17-0333 111.Agenda ItemCounty Counsel recommending the Board direct the Director of Environmental Management or successor to approve and request a wire transfer in the amount of $2,700,000 plus earned interest from the Meyers Landfill Settlement Trust Fund to the U.S. Bank trust account. FUNDING: Meyers Landfill Settlement Trust Fund.ApprovedPass Action details Not available
17-0111 112.Agenda ItemHuman Resources Department and Surveyor’s Office recommending the Board consider the following: 1) Approve revisions to the Development Aide I/II classification specification; 2) Adopt and authorize the Chair to sign Resolution 057-2017 amending the Authorized Personnel Allocation Resolution for the Surveyor’s Office to add 1.0 FTE Development Aide I/II allocation and delete 1.0 FTE Office Assistant I/II; 3) Approve the reclassification of one (1) Office Assistant II position to the classification of Development Aide II based on a reclassification study; and 4) Waive the requirement for filling the Development Aide II position through a competitive examination process, allowing the current incumbent to be appointed to the position as provided for in Section 306.1 of the Personnel Rules. FUNDING: General Fund.ApprovedPass Action details Not available
17-0232 113.Agenda ItemHuman Resources, Risk Management Division, recommending the Board approve the position of Senior Risk Management Analyst or successor to serve as the Alternate Board Member to the California State Association of Counties - Excess Insurance Authority. FUNDING: Liability Fund.ApprovedPass Action details Not available
17-0299 115.Agenda ItemInformation Technologies recommending the Board approve and authorize the Purchasing Agent to sign a Blanket Purchase Order to Virtru Corporation in an amount not to exceed $2,100 for Virtru for Google software licenses that will provide enhanced email encryption capabilities to the department for a term of one year, automatically renewing for successive one (1) year terms thereafter, unless the agreement is canceled by either party. FUNDING: General Fund, with cost recovery in future year(s) through the A-87 Cost Plan.ApprovedPass Action details Not available
17-0307 116.Agenda ItemSupervisor Ranalli recommending the Board approve and authorize the Chair to sign a letter of support to the California Department of Parks and Recreation and United States Bureau of Reclamation for the expansion of the current multi-use trail system and construction of a bicycle, equestrian and pedestrian bridge in the vicinity of China Bar (District 4).ApprovedPass Action details Not available
17-0343 117.Agenda ItemSupervisor Ranalli recommending the Board approve and ratify the Chair's signature on a letter that supports Senate Bill 265 by Senator Berryhill and coauthored by Assembly Member Bigelow, which would provide that the state share for the removal of dead and dying trees in the County of Tuolumne is not more than 90% (which is now 75%) of total state eligible costs.ApprovedPass Action details Not available
16-0305 2818.Agenda ItemSupervisor Ranalli recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 10/17/17, Item 5)ApprovedPass Action details Not available
06-0505 219.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Adopt and authorize the Chair to sign a proclamation to recognize April 3 - 9, 2017 as National Public Health Week; and 2) Acknowledge the efforts of the Public Health Department, its partnering agencies, and the residents of the El Dorado County in creating healthy communities and neighborhoods. FUNDING: N/AApprovedPass Action details Not available
17-0258 120.Agenda ItemHealth and Human Services Agency, Public Health Division, recommending the Board: 1) Approve the use of the attached Interfacility Transfer (IFT) and Critical Care Transfer (CCT) Permit Application/Agreement boilerplate, to allow the Emergency Medical Services Agency to tender permits to ambulance transportation contractors to provide IFT and CCT services in the non-exclusive areas of the County; and 2) Adopt and authorize the Chair to sign Resolution 058-2017, which delegates authority to the Health and Human Services Agency Director, or designee, to execute said Permit Application/Agreement, as appropriate. FUNDING: Fee for service.ApprovedPass Action details Not available
17-0263 121.Agenda ItemHealth and Human Services Agency recommending the Board approve and authorize the Chair to sign a Proclamation to recognize April 2 - 8, 2017 as Safety Seat Checkup Week.ApprovedPass Action details Not available
14-0724 322.Agenda ItemCommunity Development Agency, Long Range Planning, recommending the Board receive and file the 2016 General Plan Annual Progress Report and the 2016 Annual Housing Element Implementation Progress Report for submittal to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development. FUNDING: N/AApprovedPass Action details Not available
15-0028 223.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 355-S1511 with Sycamore Environmental Consultants, Inc., to increase the not-to-exceed amount by $250,000, to $397,000, with the rates remaining the same as the previous contract, and extend the term two years, to February 23, 2020, to perform on-call environmental review services in support of various Capital Improvement Program projects, including those due to the storms of 2017. FUNDING: Various Capital Improvement Program Funding Sources (including Federal, State, and Local funds).ApprovedPass Action details Not available
16-1178 124.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 424-O1711 with Neff Rental, LLC, to provide short-term equipment rentals for use in road maintenance operations, for the not-to-exceed amount of $100,000 and a term effective April 22, 2017, and expiring on April 21, 2018, with the rates remaining the same as the previous contract. FUNDING: Road Fund. (100% - Local)ApprovedPass Action details Not available
16-0053 325.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve Final Passage (Second Reading) of Ordinance 5048 amending County Ordinance 4231, Title 12, Chapter 12.37 Parades, to incorporate text changes to reference Special Events, delegate authority to the Transportation Director to issue permits for Special Events including those requiring road closure, and modify language to remove Section 12.37.020, Item B referencing permit fee charges associated with Special Events. (Cont. 3/21/17, Item 32) FUNDING: N/AApprovedPass Action details Not available
17-0217 326.Agenda ItemCommunity Development Services, Department of Transportation, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Lamon Construction Company, Inc., for the 2017 Mt. Aukum Sinkhole Project, Contract PW 17-31155, CIP 78713, P&C 443-C1799; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Highway Administration/Caltrans District 3 Local Assistance and the California Office of Emergency Services to obtain emergency reimbursement for up to 93.75%.ApprovedPass Action details Not available
15-1435 227.Agenda ItemSheriff's Office recommending the Board approve and authorize the Purchasing Agent to sign Amendment III to Agreement 498-S1410 with Stommel, Inc., doing business as Lehr Auto Electric, to provide law enforcement vehicle tear down and build up services, extending the term of the Agreement through October 31, 2018, and increasing the total not to exceed amount by $25,000 for a new total not to exceed amount of $247,196 based on the department's estimated cost of services for the contract period. FUNDING: General Fund.ApprovedPass Action details Not available
14-1417 8028.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of drought conditions. (Cont.3/28/17, Item 28)ApprovedPass Action details Not available
17-0071 829.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 10/17/17, Item 8) FUNDING: N/AApprovedPass Action details Not available
17-0184 530.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms, starting on February 6th, throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 10/17/17, Item 9) FUNDING: N/AApprovedPass Action details Not available
10-0780 531.Agenda ItemSheriff’s Office recommending the Board: 1) Approve an increase from $184.80 per month plus taxes and fees to $301.80 per month plus taxes and fees and miscellaneous upgrade fees not to exceed $120 due to an increase in the internet speed on Agreement 135-S1410 with Comcast beginning January 01, 2017; 2) Authorize the continuation of perpetual agreement 135-S1410 with Comcast for internet services for the term February 01, 2017 through January 31, 2018, with a $500 increase to BP20140801; and 3) Approve and authorize the Purchasing Agent to authorize additional service requests and adjust BP20140801 in accordance with the terms and conditions of Agreement 135-S1410; contingent upon availability of funding in the Sheriff’s Office’s budget, and contingent upon review and approval of required documents from Comcast by County Counsel and Risk Management. (Cont. 3/21/17, Item 28) FUNDING: General Fund.ContinuedPass Action details Not available
16-0279 232.Agenda ItemVeterans Affairs recommending the Board approve and authorize the Chair to sign a Proclamation recognizing March 29, 2017 as "Vietnam Veterans Day." (Est. Time: 20 Min.)ApprovedPass Action details Video Video
11-0329 633.Agenda ItemSupervisor Frentzen recommending the Board consider the following: 1) Receive a presentation provided by William E. Schultz, County of El Dorado Recorder-Clerk, Registrar of Voters and Veterans Affairs Director, regarding autism and autism spectrum disorders; and 2) Adopt a Proclamation recognizing April 2, 2017 as "World Autism Awareness Day" in the County of El Dorado. (Est. Time: 15 Min.)ApprovedPass Action details Video Video
16-0301 234.Agenda ItemSupervisors Frentzen and Veerkamp recommending the Board consider the following: 1) Approve and authorize the Chair to sign a Proclamation on Sexual Assault Awareness Month Proclamation; and 2) Receive and file presentation by the Center for Violence-Free Relationships. (Est. Time: 20 Min.)ApprovedPass Action details Video Video
14-0414 435.Agenda ItemHEARING - Supervisor Hidahl recommending the Board conduct a public hearing to adopt and authorize the Chair to sign Resolution 125-2017 to declare that the operation of a carnival at the El Dorado Hills Town Center by Butler Amusements, Inc. on October 12, 2017 through October 15, 2017 will not endanger the public health, safety and welfare and that the operation of a carnival does not violate any zoning or health laws or regulations. (Est. Time: 5 Min.)ApprovedPass Action details Video Video
17-0218 136.Agenda ItemCommunity Development Services, Department of Planning and Building and Department of Transportation, recommending the Board: 1) Approve the 2017 Capital Improvement Program Addenda Update information per the 2017 CIP Addenda Update Table; and 2) Approve the addition of the Sweeney Road at North Fork Cosumnes River Bridge Repair Project, Project 78727, to the 2017 Capital Improvement Program. FUNDING: Funding for projects in the 2017 Capital Improvement Program comes from various Federal, State, and local funding sources, and will be included in the final Fiscal Year 2017/18 Budget.ApprovedPass Action details Video Video
15-0048 537.Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board authorize Master Circulation and Funding Plan (MC&FP) revenue for the completion of the MC&FP Phase II Study as originally directed by the Board on May 22, 2012 and as authorized on March 30, 2015. (Est. Time: 1 Hr.) FUNDING: Missouri Flat Area Master Circulation and Funding Plan. (100% - Local)FailedFail Action details Video Video
15-0048 5 Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board authorize Master Circulation and Funding Plan (MC&FP) revenue for the completion of the MC&FP Phase II Study as originally directed by the Board on May 22, 2012 and as authorized on March 30, 2015. (Est. Time: 1 Hr.) FUNDING: Missouri Flat Area Master Circulation and Funding Plan. (100% - Local)ApprovedPass Action details Not available
17-0338 138.Agenda ItemChief Administrative Office recommending the Board receive a presentation and update on the implementation of the Economic Development goal of the County’s Strategic Plan. (Est. Time: 1 Hr.)   Action details Video Video
17-0216 139.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Interim Director of Human Resources and/or designee. Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 30 Min.)No Action Reported.  Action details Not available
17-0334 140.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Traci Martin v. County of El Dorado et. al.; El Dorado County Superior Court Case Number PC20170043. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-0297 141.Closed Session Item Pursuant to Government Code section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator regarding the real property located on 8061 Mosquito Road, Assessor’s Parcel Number 084-030-15-100. Instructions to negotiator will concern price and terms of transfer or payment for the purchase of property. The negotiator is Kyle Lassner on behalf of El Dorado County and the negotiator may negotiate with Constance Owings or designated representative. (Est. Time: 15 Min.)No Action Reported.  Action details Not available
17-0323 142.Agenda ItemCounty Counsel recommending the Board take final action on the total compensation of the Director of Information Technology, setting his salary at Step 4 of the salary range for the position as established by the Board in the County’s salary schedule, with benefits in accordance with the Salary and Benefits Resolution for Unrepresented Employees, along with terms of employment as set by El Dorado County Personnel Rules and Policies, effective April 1, 2017. FUNDING: General Fund.ApprovedPass Action details Not available
14-1586 443.Agenda ItemChief Administrative Office and Probation Department recommending the Board authorize the Chair to sign the Project Delivery and Construction Agreement for the SB81 Local Youthful Offender Rehabilitative Facility Financing (LYORF) Program. (Est. Time: 15 Min.) FUNDING: 14% General Fund and 86% State SB81, Round Two LYORF Construction Funding.ApprovedPass Action details Video Video