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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 3/28/2017 9:00 AM Minutes status: Draft  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
17-0370 1 Agenda ItemOPEN FORUM (See Attachment)   Not available Not available
17-0345 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of March 21, 2017.   Not available Not available
16-0236 32.Agenda ItemAssessor, Auditor-Controller and Treasurer/Tax Collector recommending the Board consider the following regarding the Property Tax Administration Replacement Project: 1) Receive and file a status update on the Project; 2) Award Request for Proposal 17-918-015 to the successful proposer, C. Toeller Consulting, for the provision of professional project management services for the Project; 3) Authorize the Purchasing Agent to negotiate and execute an Agreement for services with C. Toeller Consulting for a term of two years effective upon execution for an amount not to exceed $200,000 for said services; and 4) Authorize the Purchasing Agent to execute amendments to the Agreement which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund.   Not available Not available
17-0148 33.Agenda ItemChief Administrative Office recommending the Board consider the final Western El Dorado County Community Wildfire Protection Plan (CWPP) and agree to the Plan. FUNDING: N/A   Not available Not available
17-0239 14.Agenda ItemChief Administrative Office, Procurement and Contracts Division, recommending the Board declare service weapons as surplus and approve the sale of the weapons to retiring Sheriff Deputy Patrick Harris and Deputy Probation Officer Rob Krzaczek. FUNDING: Funding received from the sales will be deposited into the General Fund.   Not available Not available
17-0279 15.Agenda ItemSheriff's Department, Probation Department, District Attorney's Office, and Animal Services Division recommending the Board approve the following: 1) Award Bid 17-680-037 for the purchase of Ammunition to the low qualified bidders, San Diego Police Equipment Company, Inc. of San Diego, CA. and Miwall Corporation of Grass Valley, CA; 2) Authorize the Purchasing Agent to issue blanket purchase orders to San Diego Police Equipment Co. in the amount of $115,500.00 and to Miwall Corporation in the amount of $32,600.00 for a total award in the amount of $148,100.00 plus applicable sales tax, for a twelve month (12-month) award period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund.   Not available Not available
17-0290 16.Agenda ItemChief Administrative Office, Procurement and Contracts Division on behalf of all County departments recommending the Board consider the following: 1) Award Bid 17-425-040 for the purchase of Office Furniture to the low qualified bidders, Sierra Office Systems Products of Placerville, CA. and Office Depot, Inc. of Sacramento, CA.; 2) Authorize the Purchasing Agent to issue blanket purchase orders to Sierra Office Systems Products in the amount of $184,000, and to Office Depot in the amount of $11,000 for a total award in the amount of $195,000 for a twenty-four-month (24 month) award period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund.   Not available Not available
17-0283 17.Agenda ItemChief Administrative Office, recommending the Board consider the following: 1) Authorize the chair to sign Facility Use Agreement 255-O1611 between the County and Veteran's Memorial Building of El Dorado County Veteran's Building Council, Inc. (Building Council) for use of the County property (Veteran’s Memorial Building) located at 130 Placerville Drive, Placerville, effective upon execution for a period of five (5) years with optional renewal periods, for the purpose of providing a premises for local veterans organizations use; 2) Make a determination that use of the County’s property as described above provides a public benefit by allowing multiple services for veteran organizations of El Dorado County; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Facility Use Agreement 255-O1611, including future options, and amendments that have no fiscal impact, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund.   Not available Not available
17-0328 18.Agenda ItemChief Administrative Office recommending the Board amend Resolution No. 152-80, which established the Fire Advisory Board, in order to include emergency medical services among the issues on which the Board will advise and to clarify the role of the Fire Coordinator. FUNDING: N/A   Not available Not available
17-0342 19.Agenda ItemChief Administrative Office, Parks Division, recommending the Board authorize the Department to enter into negotiations with Constance Owings or designated representative as the property owner(s) of APN 084-030-015-100 on 8061 Mosquito Road and appoint Kyle Lassner, as the real estate negotiator on behalf of the County.   Not available Video Video
17-0194 110.Agenda ItemClerk of the Board recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 053-2017 approving the consolidation of Special District elections currently held in odd-numbered years for the Special District Boards of Directors listed in Attachment B with the statewide general elections held in even-numbered years, pursuant to California Elections Code Section 10404; and 2) Receive and file a report from the Registrar of Voters on the cost-effectiveness of the proposed action by these Special Districts. FUNDING: N/A   Not available Not available
17-0333 111.Agenda ItemCounty Counsel recommending the Board: 1) Approve and authorize the Chair to sign the Environmental Remediation Trust Agreement (“Agreement”) among the County of El Dorado (County), the United States Department of Agriculture (USDA) and U.S. Bank National Association ("U.S. Bank") and approve Exhibit B, the Form of Sweep - Direction creating an irrevocable trust to fund the remedial action long-term Operation, Maintenance, and Monitoring Plan (O&M Plan) for the Meyers landfill ; 2) Authorize the Treasurer Tax Collector to execute Exhibit B (Form of Sweep - Direction) to the Agreement and any additional related U.S. Bank documents to finalize the establishment of the Trust as contemplated by the Agreement; and 3) Direct the Community Development Agency Director to approve and request a wire transfer in the amount of $2,700,000 plus earned interest from the Meyers Landfill Settlement Trust Fund to the U.S. Bank trust account once established pursuant to the Agreement. FUNDING: Meyers Landfill Settlement Trust Fund   Not available Not available
17-0111 112.Agenda ItemHuman Resources Department and Surveyor’s Office recommending the Board consider the following: 1) Approve revisions to the Development Aide I/II classification specification; 2) Adopt and authorize the Chair to sign Resolution 057-2017 amending the Authorized Personnel Allocation Resolution for the Surveyor’s Office to add 1.0 FTE Development Aide I/II allocation and delete 1.0 FTE Office Assistant I/II; 3) Approve the reclassification of one (1) Office Assistant II position to the classification of Development Aide II based on a reclassification study; and 4) Waive the requirement for filling the Development Aide II position through a competitive examination process, allowing the current incumbent to be appointed to the position as provided for in Section 306.1 of the Personnel Rules. FUNDING: General Fund.   Not available Not available
17-0232 113.Agenda ItemHuman Resources, Risk Management Division, recommending the Board approve the position of Senior Risk Management Analyst or successor to serve as the Alternate Board Member to the California State Association of Counties - Excess Insurance Authority. FUNDING: Liability Fund.   Not available Not available
17-0238 114.Agenda ItemHuman Resources Department, Risk Management Division recommending the Board approve continuation of perpetual Agreement 234-S1611 with Bank of America to provide Health Savings Account Administration Services. There is no cost to the County under this Agreement. FUNDING: Non-financial Agreement.   Not available Not available
17-0299 115.Agenda ItemInformation Technologies recommending the Board approve and authorize the Purchasing Agent to sign a Blanket Purchase Order to Virtru Corporation in an amount not to exceed $2,100 for Virtru for Google software licenses that will provide enhanced email encryption capabilities to the department for a term of one year, automatically renewing for successive one (1) year terms thereafter, unless the agreement is canceled by either party. FUNDING: General Fund, with cost recovery in future year(s) through the A-87 Cost Plan.   Not available Not available
17-0307 116.Agenda ItemSupervisor Ranalli recommending the Board approve and authorize the Chair to sign a letter of support to the California Department of Parks and Recreation and United States Bureau of Reclamation for the expansion of the current multi-use trail system and construction of a bicycle, equestrian and pedestrian bridge in the vicinity of China Bar (District 4).   Not available Not available
17-0343 117.Agenda ItemSupervisor Ranalli recommending the Board approve and ratify the Chair's signature on a letter that supports Senate Bill 265 by Senator Berryhill and coauthored by Assembly Member Bigelow, which would provide that the state share for the removal of dead and dying trees in the County of Tuolumne is not more than 90% (which is now 75%) of total state eligible costs.   Not available Not available
06-0505 219.Agenda ItemHealth and Human Services Agency recommending the Board: 1) Adopt and authorize the Chair to sign a proclamation to recognize April 3 - 9, 2017 as National Public Health Week; and 2) Acknowledge the efforts of the Public Health Department, its partnering agencies, and the residents of the El Dorado County in creating healthy communities and neighborhoods. FUNDING: N/A   Not available Not available
17-0258 120.Agenda ItemHealth and Human Services Agency, Public Health Division, recommending the Board: 1) Approve the use of the attached Interfacility Transfer (IFT) and Critical Care Transfer (CCT) Permit Application/Agreement boilerplate, to allow the Emergency Medical Services Agency to tender permits to ambulance transportation contractors to provide IFT and CCT services in the non-exclusive areas of the County; and 2) Adopt and authorize the Chair to sign Resolution 058-2017, which delegates authority to the Health and Human Services Agency Director, or designee, to execute said Permit Application/Agreement, as appropriate. FUNDING: Fee for service.   Not available Not available
17-0263 121.Agenda ItemHealth and Human Services Agency recommending the Board approve and authorize the Chair to sign a Proclamation to recognize April 2 - 8, 2017 as Safety Seat Checkup Week.   Not available Not available
14-0724 322.Agenda ItemCommunity Development Agency, Long Range Planning, recommending the Board receive and file the 2016 General Plan Annual Progress Report and the 2016 Annual Housing Element Implementation Progress Report for submittal to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development. FUNDING: N/A   Not available Not available
15-0028 223.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 355-S1511 with Sycamore Environmental Consultants, Inc., to increase the not-to-exceed amount by $250,000, to $397,000, with the rates remaining the same as the previous contract, and extend the term two years, to February 23, 2020, to perform on-call environmental review services in support of various Capital Improvement Program projects, including those due to the storms of 2017. FUNDING: Various Capital Improvement Program Funding Sources (including Federal, State, and Local funds).   Not available Not available
16-1178 124.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 424-O1711 with Neff Rental, LLC, to provide short-term equipment rentals for use in road maintenance operations, for the not-to-exceed amount of $100,000 and a term effective April 22, 2017, and expiring on April 21, 2018, with the rates remaining the same as the previous contract. FUNDING: Road Fund. (100% - Local)   Not available Not available
16-0053 325.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve Final Passage (Second Reading) of Ordinance 5048 amending County Ordinance 4231, Title 12, Chapter 12.37 Parades, to incorporate text changes to reference Special Events, delegate authority to the Transportation Director to issue permits for Special Events including those requiring road closure, and modify language to remove Section 12.37.020, Item B referencing permit fee charges associated with Special Events. (Cont. 3/21/17, Item 32) FUNDING: N/A   Not available Not available
17-0217 326.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following pertaining to the 2017 Mt. Aukum Road Sinkhole Project, Contract PW 17-31155, CIP 78713, P&C 443-C1799: 1) Award the Construction Contract to the lowest responsive, responsible bidder; said bidder to be determined after the bid opening scheduled for March 20, 2017; 2) Approve and authorize the Chair to sign the Construction Contract, subject to final review and approval by County Counsel and Risk Management; and 3) Authorize the Community Development Agency Director to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Road Fund (100% - Local), with the potential for reimbursement from the Federal Highway Administration (88.53% - Federal) and California Disaster Assistance Act (8.6% - State).   Not available Not available
15-1435 227.Agenda ItemSheriff's Office recommending the Board approve and authorize the Purchasing Agent to sign Amendment II to Agreement 498-S1410 with Stommel, Inc., doing business as Lehr Auto Electric, to provide law enforcement vehicle tear down and build up services, extending the term of the Agreement through October 31, 2017. There is no change to the total not to exceed amount of the Agreement. FUNDING: General Fund.   Not available Not available
14-1417 8028.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of drought conditions. (Cont.3/28/17, Item 28)   Not available Not available
10-0780 531.Agenda ItemSheriff’s Office recommending the Board: 1) Approve an increase from $184.80 per month plus taxes and fees to $301.80 per month plus taxes and fees and miscellaneous upgrade fees not to exceed $120 due to an increase in the internet speed on Agreement 135-S1410 with Comcast beginning January 01, 2017; 2) Authorize the continuation of perpetual agreement 135-S1410 with Comcast for internet services for the term February 01, 2017 through January 31, 2018, with a $500 increase to BP20140801; and 3) Approve and authorize the Purchasing Agent to authorize additional service requests and adjust BP20140801 in accordance with the terms and conditions of Agreement 135-S1410; contingent upon availability of funding in the Sheriff’s Office’s budget, and contingent upon review and approval of required documents from Comcast by County Counsel and Risk Management. (Cont. 3/21/17, Item 28) FUNDING: General Fund.   Not available Not available
16-0279 232.Agenda ItemVeterans Affairs recommending the Board approve and authorize the Chair to sign a Proclamation recognizing March 29, 2017 as "Vietnam Veterans Day." (Est. Time: 20 Min.)   Not available Video Video
11-0329 633.Agenda ItemSupervisor Frentzen recommending the Board consider the following: 1) Receive a presentation provided by William E. Schultz, County of El Dorado Recorder-Clerk, Registrar of Voters and Veterans Affairs Director, regarding autism and autism spectrum disorders; and 2) Adopt a Proclamation recognizing April 2, 2017 as "World Autism Awareness Day" in the County of El Dorado. (Est. Time: 15 Min.)   Not available Video Video
16-0301 234.Agenda ItemSupervisors Frentzen and Veerkamp recommending the Board consider the following: 1) Approve and authorize the Chair to sign a Proclamation on Sexual Assault Awareness Month Proclamation; and 2) Receive and file presentation by the Center for Violence-Free Relationships. (Est. Time: 20 Min.)   Not available Video Video
14-0414 435.Agenda ItemHEARING - Supervisor Hidahl recommending the Board conduct a public hearing and adopt Resolution 055-2017 to declare that the operation of a carnival at the El Dorado Hills Town Center by Butler Amusements, Inc. on April 6th, 2017 through April 9th, 2017 will not endanger the public health, safety and welfare and that the operation of a carnival does not violate any zoning or health laws or regulations. This resolution is required for the approval of the business license submitted by Butler Amusements, Inc. prior to the commencement of the carnival. (Est. Time: 5 Min.)   Not available Video Video
17-0218 136.Agenda ItemCommunity Development Agency, Long Range Planning and Transportation Divisions recommending the Board authorize incorporating changes outlined in items 1 through 6 below into the proposed 2017 Capital Improvement Program, with return to the Board in June 2017 for adoption of the 2017 Capital Improvement Program Book; and further, recommending the Board add 22 emergency projects to the 2016 Capital Improvement Program, to address infrastructure problems caused by recent storms as explained in Item 7 below. West Slope Road and Bridge Program: 1) Approve additions and changes to West Slope Road/Bridge Capital Improvement Program projects for inclusion in the 2017 Capital Improvement Program, as described in Attachments A and B; 2) Diamond Springs Parkway: Include $8 million in funds from the Missouri Flat Master Circulation and Funding Plan and decrease Shingle Springs Band of Miwok Indians funding by $8 million; Tahoe Environmental Improvement Program: 3) Approve additions and changes to the Five-Year Tahoe Environmental Improvement Program as described in Attachments A and B;    Not available Video Video
15-0048 537.Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board authorize Master Circulation and Funding Plan (MC&FP) revenue for the completion of the MC&FP Phase II Study as originally directed by the Board on May 22, 2012 and as authorized on March 30, 2015. (Est. Time: 1 Hr.) FUNDING: Missouri Flat Area Master Circulation and Funding Plan. (100% - Local)   Not available Video Video
15-0048 5 Agenda ItemCommunity Development Agency, Long Range Planning Division, recommending the Board authorize Master Circulation and Funding Plan (MC&FP) revenue for the completion of the MC&FP Phase II Study as originally directed by the Board on May 22, 2012 and as authorized on March 30, 2015. (Est. Time: 1 Hr.) FUNDING: Missouri Flat Area Master Circulation and Funding Plan. (100% - Local)   Not available Not available
17-0338 138.Agenda ItemChief Administrative Office recommending the Board: 1) Receive a presentation from Staff, John Krueger from the Greater Sacramento Economic Council (GSEC), and Michael Ward from HighBar Global Consulting, and an update relative to the implementation of the Economic Development goal of the County Strategic Plan; and 2) Direct the CAO and all Department Heads to support the implementation of the Economic Development objectives defined in the County Strategic Plan and to focus Economic Development efforts on the following areas: building a County-wide Economic Development Team; improving communication, outreach, and image development; and exploring 90-day permit processing. (Est. Time: 2 Hr.)   Not available Video Video
17-0216 139.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Interim Director of Human Resources and/or designee. Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 30 Min.)   Not available Not available
17-0334 140.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Traci Martin v. Ar'mone Clemmons, Herbert Russell III, EDSO Gutsu, County of El Dorado, and DOES 1-15 inclusive; El Dorado County Superior Court Case Number PC20170043. (Est. Time: 10 Min.)   Not available Not available
17-0297 141.Closed Session Item Pursuant to Government Code section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator regarding the real property located on 8061 Mosquito Road, Assessor’s Parcel Number 084-030-15-100. Instructions to negotiator will concern price and terms of transfer or payment for the purchase of property. The negotiator is Kyle Lassner on behalf of El Dorado County and the negotiator may negotiate with Constance Owings or designated representative. (Est. Time: 15 Min.)   Not available Not available
17-0323 142.Agenda ItemCounty Counsel recommending the Board take final action on the total compensation of the Director of Information Technology, setting his salary at Step 4 of the salary range for the position as established by the Board in the County’s salary schedule, with benefits in accordance with the Salary and Benefits Resolution for Unrepresented Employees, along with terms of employment as set by El Dorado County Personnel Rules and Policies, effective April 1, 2017. FUNDING: General Fund.   Not available Not available
14-1586 443.Agenda ItemChief Administrative Office and Probation Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 231-2014, Amendment III based on changes required by the California Department of Corrections and Rehabilitation; 2) Approve as to form the Project Delivery and Construction Agreement for the SB81 Local Youthful Offender Rehabilitative Facility Financing (LYORF) Program; and 3) Authorize the Facilities Manager to sign and record a Notice of Exemption for the El Dorado County/Placerville Replacement Juvenile Hall. FUNDING: General Fund and State SB81, Round Two LYORF Construction Funding.   Not available Video Video