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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 4/11/2017 9:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
17-0430 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
17-0376 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of March 28, 2017.ApprovedPass Action details Not available
17-0264 22.Agenda ItemChief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 064-2017 to rescind Resolution 152-80, which established the Fire Advisory Board.ApprovedPass Action details Not available
14-0171 43.Agenda ItemChief Administrative Office recommending the Board revise Policy J-7 requiring all departments to have responsibility for emphasizing economic development in El Dorado County, to continue allowing for sales and property tax incentives on a case-by-case basis, upon approval by the Board, and to extend the policy through April 18, 2020. FUNDING: N/AApprovedPass Action details Not available
17-0366 14.Agenda ItemClerk of the Board, based upon the recommendation of the El Dorado County Child Abuse Prevention Council, recommending the Board make the following appointment to the El Dorado County Child Abuse Prevention Council: Appoint Patrick Klein, Health & Mental Health Provider (Vacant), Term Expiration 04/11/2019.ApprovedPass Action details Not available
14-0419 45.Agenda ItemSupervisor Frentzen recommending the Board approve and authorize the Chair to sign Resolution 061-2017 permitting J&M Displays West to conduct a firework display at the Cameron Park Lake on Saturday, June 24, 2017, as part of the Cameron Park Community Services District’s 17th Annual Summer Spectacular event, contingent upon full compliance of necessary requirements, insurance, contracts and permits as deemed necessary by the fire control authorities and the various agencies.ApprovedPass Action details Not available
10-0479 27.Agenda ItemHealth and Human Services Agency (HHSA), recommending the Board: 1) Accept and authorize the attached multiparty agreement with California Department of Health Care Services (DHCS) Agency and the California Housing Finance Agency (CalHFA), titled "Housing Loan Program Ongoing Annual MHSA Fund Release Authorization For Future Unencumbered Funds" (Authorization), which will authorize the return of any available unencumbered MHSA Housing Program funds to HHSA on an annual basis; and 2) Delegate signature authority to the HHSA Director to sign the Authorization as required by DHCS/CalHFA, and execute further documents relating to MHSA Housing Program, if any, contingent upon approval by County Counsel and Risk Management, if applicable. FUNDING: State Mental Health Services Act Funds and/or accrued interest on same.ApprovedPass Action details Not available
16-0289 28.Agenda ItemHealth and Human Services Agency, Community Services Division, recommending the Board accept the gift of funds in the amount of $2,147.42 from the Ronald Newman Trust and delegate authority to the Health and Human Services Agency Director to execute any and all documents necessary to accept, process, and secure this bequest. FUNDING: Ronald Newman Trust.ApprovedPass Action details Not available
17-0257 19.Agenda ItemHealth and Human Services Agency, Social Services Division, recommending the Board approve and authorize the Chair to sign a letter to the State opposing the discontinuation of the In-Home Supportive Services (IHSS) Coordinated Care Initiative, which dismantles the IHSS Maintenance of Effort cost sharing arrangement. FUNDING: 1991 Realignment.ApprovedPass Action details Not available
17-0276 110.Agenda ItemHealth and Human Services Agency (HHSA), Social Services Division, recommending the Board: 1) Approve the use of the Respite Care boilerplate agreement on an “as requested” basis in order to permit HHSA’s Child Welfare Services program to enter into respite care agreements with approved resource family and/or licensed foster homes to provide short-term rest periods for family caregivers seeking to reduce parental stress, thereby promoting placement stability for children; and 2) Adopt and authorize the Chair to sign Resolution 059-2017, which authorizes the HHSA Director or designee to sign Respite Care boilerplate agreements. FUNDING: Federal and State Funding.ApprovedPass Action details Not available
17-0280 111.Agenda ItemHealth and Human Services Agency, Behavioral Health Division, recommending the Board: 1) Approve and authorize the Chair to sign retroactive Revenue Agreement 548-F1511 with Sutter -Yuba Behavioral Health, for the provision of inpatient mental health services, for the term August 27, 2014 through September 2, 2014, with a maximum contractual obligation of $1,480.50; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Revenue Agreement 548-F1511, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Revenue Agreement - Sutter-Yuba Behavioral Health.ApprovedPass Action details Not available
17-0289 112.Agenda ItemHealth and Human Services Agency, Behavioral Health Division, recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 002-S1811 with Progress House, Inc., for the provision of substance use disorder treatment services, for the term July 1, 2017 through June 30, 2020, with a maximum contractual obligation of $2,772,000.00; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 002-S1811, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 34% Federal, 37% Realignment, 18% AB 109 funding, 3% fines and penalties, and 8% fund balance.ApprovedPass Action details Not available
17-0326 113.Agenda ItemHealth and Human Services Agency, in conjunction with the Probation Department, recommending the Board: 1) Approve and authorize the Chair to sign Resolution 060-2017,which approves the County of El Dorado 2017 System Improvement Plan (SIP) for the period of April 17, 2017 through April 16, 2022; 2) Authorize the Chair to sign the “Notice of Intent” that designates the County of El Dorado’s Health and Human Services Agency as the public agency that will administer the following programs through contracts with public or non-profit agencies: Child Abuse Prevention, Intervention, and Treatment (CAPIT); Promoting Safe and Stable Families; and Community-based Child Abuse Prevention (CBCAP); and 3) Authorize the Chair to sign the “California - Child and Family Services Review Signature Sheet” that accompanies the SIP and identifies the County Child Welfare Agency Director and the County Chief Probation Officer, as well as identifies HHSA as the Public Agency designated to administer the funding related to CAPIT and CBCAP programs. The Chair’s signature on this Signature Sheet also siApprovedPass Action details Not available
17-0346 114.Agenda ItemHealth and Human Services Agency, Community Services Division, recommending the Board: 1) Approve and authorize the Chair to sign funding Agreement 441-F1711 with Hangtown Haven, Inc.(Grantee), for their support to the operation of winter shelters in the County during the timeframe of November 15, 2016 and June 30, 2017, with a maximum funding amount of $10,575; 2) Find that the support provided by said Grantee of providing assistance to the operation of temporary winter shelters provides a valuable public service to the local community; and 3) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to funding Agreement 441-F1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Community Services Block Grant.ApprovedPass Action details Not available
17-0352 115.Agenda ItemHealth and Human Services Agency, Community Services Division, recommending the Board: 1) Approve and authorize the Chair to sign funding Agreement 445-F1711 with Tahoe Coalition for the Homeless (Grantee), for their support to the operation of winter shelters in the County during the timeframe of November 15, 2016 and June 30, 2017, with a maximum funding amount of $4,496; 2) Find that the support provided by said Grantee of providing assistance to the operation of temporary winter shelters provides a valuable public service to the local community; and 3) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to funding Agreement 445-F1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Community Services Block Grant.ApprovedPass Action details Not available
16-1153 216.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board: 1) Accept the subdivision improvements for Serrano Village K1/K2, Unit 5B, as complete; 2) Reduce Performance Bond 0638901 to $120,291.32, which is ten percent of the total cost of the subdivision improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond 0638901 in the amount of $601,456.60 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods. FUNDING: Developer Funded. (No Federal Funds)ApprovedPass Action details Not available
17-0271 117.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 059-S1611 with Drake, Haglan and Associates, Inc., increasing the not-to-exceed amount by $200,000 for a total of $600,000, with no increase in rates, and updating administrative details, to perform on-call structural engineering support services in support of various Capital Improvement Program projects, including those due to the storms of 2017 with no change to the expiration date of the contract. FUNDING: Various Capital Improvement Program Funding Sources (including Local, State and Federal Funds).ApprovedPass Action details Not available
17-0042 218.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following pertaining to the Timber Mortality Project Phase 1 - Grizzly Flats and Camino, Contract 439-C1799: 1) Award the Contract to the lowest responsive, responsible bidder; said bidder to be determined after the bid opening scheduled for March 30, 2017; 2) Approve and authorize the Chair to sign the Contract, subject to final review and approval by County Counsel and Risk Management; and 3) Authorize the Community Development Agency Director to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: California Disaster Assistance Act Funds (75% - State) and General Fund (25% - Local).ApprovedPass Action details Not available
17-0373 119.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board consider the following pursuant to California Public Contract Code Section 22050 and El Dorado County Ordinance Code Section 3.14.060: 1) Find that on February 10, 2017, the presence of a sinkhole on Bucks Bar Road constituted a public emergency; that repairs to the sinkhole were performed without giving notice for bids to contractors; and that work performed by a road and drainage contractor was necessary to respond to the public emergency; and 2) Approve and authorize the Community Development Agency Interim Director to sign Agreement for Construction Services 448-C1725 with Doug Veerkamp General Engineering, Inc., retroactive to February 10, 2017, with a term of 30 calendar days and a not-to-exceed in the amount of $50,000, for the repair of a sinkhole located on Bucks Bar Road. (4/5 vote required) FUNDING: Road Fund (100% - Local), with the potential for reimbursement from the Federal Highway Administration (100% - Federal).ApprovedPass Action details Not available
13-0787 320.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Community Development Agency Director to sign Application for Federal Assistance SF-424 and the resulting Modification to the United States Forest Service Domestic Grant 13-DG-11051900-029, which will increase the current Grant total of $2,238,226 by $30,312.76, for a new Grant total of $2,268,538.76, with the increase being used for the Country Club Heights Erosion Control Project in the Tahoe Basin. FUNDING: United States Forest Service Grant Funds. (100% - Federal)ApprovedPass Action details Not available
16-0865 121.Agenda ItemSurveyor's Office recommending the Board: 1) Acknowledge and accept an Irrevocable Offer of Dedication for a Road Right of Way Easement subject to the condition that it will not be County maintained unless and until it has been accepted into the County maintained road system by Resolution of the Board; 2) Acknowledge and accept a Public Utilities Easement on behalf of those public entities that will provide services, subject to the purveyor’s construction standards; and 3) Authorize the Chair to sign the Consent to Offer of Dedication and Acceptance of Offer and to record the Irrevocable Offer of Dedication (IOD) with the Consent attached. Authorization for recording said Offer is pursuant to Government Code Section 7050. FUNDING: N/AApprovedPass Action details Not available
14-1417 8122.Agenda ItemEl Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of drought conditions. (Cont.3/28/17, Item 28)ContinuedPass Action details Not available
13-0337 425.Agenda ItemSheriff’s Office recommending the Board: 1) Approve and authorize the Chair to sign Amendment IV to Lease Agreement 198-L1011, for the El Dorado Hills substation, extending the term through April 30, 2019, and increasing operating expenses to a flat rate not to exceed $900 per month from May 1, 2017 through April 30, 2018 and $930 per month from May 1, 2018 through April 30, 2019; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 198-L1011, including future Options and Amendments contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund.ApprovedPass Action details Not available
15-0720 326.Agenda ItemSheriff's Office recommending the Board: 1) Approve and ratify the Sheriff’s signature on the extension letter request dated February 15, 2017, to Public Communication Service, Inc. retroactively requesting the continuation of Agreement 643-O1311 on a monthly basis to provide inmate phone systems in the jails; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 643-O1311, including future extension requests, termination notices and Amendments contingent upon approval by County Counsel and Risk Management. FUNDING: Non-General Fund - Inmate Welfare Trust Fund.ApprovedPass Action details Not available
17-0355 127.Agenda ItemSheriff's Office recommending the Board adopt and authorize the Chair to sign Resolution 062-2017 approving the submission of an application to California State Parks, Off Highway Vehicle (OHV) Division Grant Program in the amount of $471,552 for law enforcement services on the Rubicon Trail and OHV areas within El Dorado County. FUNDING: OHV Grant Funds of $353,659, and 25% required match from the Sacramento Municipal Utility District Upper American River Project Federal Energy Regulatory Commission Special Revenue monies of $117,893 for a total of $471,552.ApprovedPass Action details Not available
16-0303 228.Agenda ItemSupervisor Novasel recommending the Board consider the following: 1) Approve and authorize the Chair to sign a Proclamation recognizing April 2016 as Child Abuse Prevention Month; and 2) Receive and file a presentation by the Child Abuse Prevention Council. (Est. Time: 10 Min.)ApprovedPass Action details Video Video
17-0282 129.Agenda ItemCommunity Development Agency, Development Services Division, recommending the Board: 1) Recognize Jim Silveira, Building Inspector III, on his retirement from El Dorado County after twenty-two years of service; and 2) Approve and authorize the Chair to sign a Proclamation recognizing Jim Silveira's dedication to public service, while maintaining and upholding building standards in order to ensure the highest quality of public safety in El Dorado County. (Est. Time: 10 Min.) FUNDING: N/AApprovedPass Action details Video Video
17-0396 130.Agenda ItemSupervisor Hidahl recommending the Board approve a Proclamation honoring Betty January for her many years of outstanding service throughout El Dorado County and El Dorado Hills, and her valued contributions and dedication to our community. (Est. Time: 10 Min.)ApprovedPass Action details Video Video
17-0382 131.Agenda ItemSupervisors Hidahl and Veerkamp recommending the Board join them as they recognize the years of service given by Jack Winhall and Rich Buchanan on the Veteran Affairs Commission, with respect and thanks! (Est. Time: 10 Min.)No Formal Action  Action details Video Video
17-0365 132.Agenda ItemChief Administrative Office recommending the Board appoint an ad-hoc committee of two Board members to participate in the FENIX Executive Sponsor meetings as well as serve as champions supporting the FENIX implementation. (Est. Time: 10 Min.) FUNDING: N/AApprovedPass Action details Video Video
11-0815 233.Agenda ItemChief Administrative Officer recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 063-2017 to rescind Resolutions 127-2011 and 034-2013, which assigned and delegated all authority and responsibility for the operation of the Information Technology Department and the development of the County-wide technology strategy and long-term plan to Vern Pierson, effective April 14, 2017. Approval of this recommendation will also result in the discontinuation of the additional compensation provided to Mr. Pierson for serving as the Chief Technology Officer; and 2) Adopt and authorize the Chair to sign Resolution 066-2017 for a stipend, effective April 15, 2017, equal to 6.6% of base salary to Mr. Pierson for his continued role as the contract administrator of the Tyler Contract (e.g., FENIX) and as an Executive Sponsor of the FENIX project, the review of which shall occur following the full implementation of the FENIX system and after no more than one year. (Est. Time: 15 Min.) FUNDING: General Fund.ApprovedPass Action details Video Video
11-0815 2 Agenda ItemChief Administrative Officer recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 063-2017 to rescind Resolutions 127-2011 and 034-2013, which assigned and delegated all authority and responsibility for the operation of the Information Technology Department and the development of the County-wide technology strategy and long-term plan to Vern Pierson, effective April 14, 2017. Approval of this recommendation will also result in the discontinuation of the additional compensation provided to Mr. Pierson for serving as the Chief Technology Officer; and 2) Adopt and authorize the Chair to sign Resolution 066-2017 for a stipend, effective April 15, 2017, equal to 6.6% of base salary to Mr. Pierson for his continued role as the contract administrator of the Tyler Contract (e.g., FENIX) and as an Executive Sponsor of the FENIX project, the review of which shall occur following the full implementation of the FENIX system and after no more than one year. (Est. Time: 15 Min.) FUNDING: General Fund.ApprovedPass Action details Not available
14-0613 335.Agenda ItemCommunity Development Agency, Transportation Division, Fleet Services Unit, recommending the Board consider the following: 1) Receive and file a presentation of County vehicle usage; and 2) Approve revisions to Board Policy Manual Section D-4, Vehicle Use, Standards, Procurement and Disposal. (Est. Time: 30 Min.) FUNDING: N/AApprovedPass Action details Video Video
17-0302 136.Agenda ItemCommunity Development Agency, Development Services Division, forwarding a request from El Dorado RV, LLC, for a Conceptual Review of a proposal to change the land use and zoning to allow development of a Recreational Vehicle Park, campground, and family fun center (Pre-Application PA16-0004/El Dorado RV Park), on property identified by Assessor's Parcel Numbers 048-210-38 through 048-210-43, 048-210-47 through 048-210-50, and 048-210-07, consisting of 54.94 acres, in the Smithflat area. This item is for discussion purposes only. (Supervisorial District 3) (Est. Time: 1 Hr.) FUNDING: N/ANo Formal Action  Action details Video Video
15-0618 337.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: The Ramona L. Gilmore Revocable Trust, El Dorado County Superior Court Case No. PP20150094 Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-0371 138.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title:Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-0390 139.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Interim Director of Human Resources and/or designee. Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 30 Min.)No Action Reported.  Action details Not available
17-0357 140.Closed Session Item Pursuant to Government Code Section 54957 and acting as the Air Quality Management District Board of Directors: Public Employee Performance Evaluation. Title: Air Pollution Control Officer. (Est. Time: 5 Min.)No Action Reported.  Action details Not available
17-0367 141.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Agricultural Commissioner/Sealer of Weights and Measures. (Est. Time: 5 Min.)No Action Reported.  Action details Not available
17-0383 142.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Chief Administrative Officer. (Est. Time: 15 Min.)No Action Reported.  Action details Not available
17-0407 143.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: El Dorado Hills Community Services District v. El Dorado County. (Est. Time: 15 Min.)No Action Reported.  Action details Not available