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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 4/18/2017 9:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
17-0454 1 Agenda ItemOPEN FORUM (See Attachment)   Action details Not available
17-0379 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of April 11, 2017.ApprovedPass Action details Not available
17-0387 12.Agenda ItemAuditor-Controller recommending the Board authorize the transfer of $2,969.85 accumulated from Fiscal Year 2015/16 from the County's Cash Overage Fund to the General Fund. FUNDING: Overpayments of Funds owed to the County.ApprovedPass Action details Not available
17-0388 13.Agenda ItemAuditor-Controller recommending the Board authorize the Auditor-Controller to remove the fixed assets listed on the attached schedule from the County's fixed asset record.ApprovedPass Action details Not available
17-0369 14.Agenda ItemChief Administrative Office, Facilities Management Division, recommending the Board consider the following: 1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance; and 2) Authorize the Purchasing Agent to sign Amendment I to Agreement 257-S1610 with Weatherproofing Technologies, Inc. to provide on-call and emergency membrane roofing maintenance and repair services for various County-operated facilities increasing compensation by $75,000 for an amended not to exceed amount of $139,000. FUNDING: General Fund and Accumulated Capital Outlay Fund.ApprovedPass Action details Not available
16-1275 15.Agenda ItemChief Administrative Office, Procurement and Contracts and Information Technologies Department recommending the Board consider the following: 1) Waive formal bid requirements in accordance Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D; 2) Authorize the continued use of the following State of California, Department of General Services contracts for the acquisition of computer equipment: Contract 1-13-70-05 (computer monitors and panels), Contract 1-13-70-02B (laptop computers), and Contract 1-13-70-01B (desktop computers); and 3) Authorize the Purchasing Agent to increase countywide blanket purchase order BP20170053 by $125,000 to the awarded State vendor, PC Specialists, dba Technology Integration Group, for the purchase of laptops, monitors, desktop computers and related products for a total not-to-exceed amount of $225,000. FUNDING: Approximately 32% General Fund, 43% Federal funds, 18% State funds, 4% fees/permits, and 3% other non-General Fund.ApprovedPass Action details Not available
17-0202 36.Agenda ItemChief Administrative Officer recommending the Board: 1) Appoint Roger Trout as Interim Director of Planning and Building, at salary step 5, effective May 18, 2017; 2) Appoint Greg Stanton as Interim Director of Environmental Management, at salary step 5, effective May 18, 2017; and 3) Appoint Bard Lower as Interim Director of Transportation, at salary step 5, effective May 18, 2017. FUNDING: General Fund, Road Fund, Developer Fees, State and Federal Funds.ApprovedPass Action details Not available
16-0141 48.Agenda ItemInformation Technologies Department recommending the Board receive and file a status update relative to implementation of the Virtual Desktop Infrastructure Project. FUNDING: General Fund, with significant cost recovery in future year(s) through the A-87 Cost Plan.ApprovedPass Action details Not available
17-0417 19.Agenda ItemInformation Technologies Department recommending the Board: 1) Approve the addition of a countywide Storage Area Network to the department’s Fiscal Year 2016/17 fixed asset list; 2) Waive formal bid requirements in accordance Purchasing Ordinance 3.12.160, exemptions from competitive process, Sections D and E in order to secure for the County an advantageous price for the purchase of a Nimble Storage Area Network, including three years of hardware and software support; 2) Authorize the Purchasing Agent to issue a purchase order to Big Green IT as the registered partner for Nimble storage solutions under the competitively bid NASPO ValuePoint Cooperative Purchasing Program Agreement (Master Agreement No. MNWNC-122) and California Participating Addendum 7-15-70-34-012, in an amount not to exceed $193,000 for the purchase; and 3) Approve and authorize the Chair to sign a budget transfer to appropriate funding in the Information Technologies fixed asset budget utilizing savings of $118,000 from within the department’s Fiscal Year 2016/17 Adopted Budget and transferring $75,000 from GApprovedPass Action details Not available
17-0321 111.Agenda ItemHealth and Human Services Agency, Behavioral Health Division, recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 447-S1711 with Netsmart Technologies, for the provision of the Netsmart Avatar electronic health record and billing system, for the term May 22, 2017 through May 31, 2022, with a maximum contractual obligation of $750,000; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 447-S1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Medi-Cal, Mental Health Realignment and Mental Health Services Act.ApprovedPass Action details Not available
17-0363 112.Agenda ItemHealth and Human Services Agency (HHSA), recommending the Board: 1) Award Request for Proposals (RFP) 17-918-022, to the successful proposer, Richardson & Company, LLP, to provide financial audit services for Ambulance Transportation Contractors in El Dorado County; 2) Authorize HHSA to negotiate a three (3) year Agreement for Services with Richardson & Company, LLP, with a maximum annual obligation not to exceed $55,000, to audit Fiscal Years 2015/16, 2016/17, and 2017/18; 3) Authorize the Purchasing Agent to execute said Agreement for Services, contingent upon approval by County Counsel and Risk Management; and 4) Authorize the Purchasing Agent, or designee, to execute any amendments relating to the Agreement developed in association with RFP 17-918-022, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Fund balances from County Service Areas 3 and 7, generated as a result of fee for services and property taxes.ApprovedPass Action details Not available
17-0364 113.Agenda ItemHealth and Human Services Agency (HHSA), recommending the Board: 1) Award Request for Qualifications (RFQ) 17-918-038, to the successful proposers, The Center for Violence Free Relationships and Live Violence Free, to provide shelter-based services consistent with California Welfare and Institutions Code Sections 18290 - 18309.8; 2) Authorize HHSA, to negotiate a three (3) year Funding Agreement effective July 1, 2017, with The Center for Violence Free Relationships with an approximate annual obligation of $50,000, contingent on funding availability, for fiscal years 2017/18, 2018/19, and 2019/20; 3) Authorize HHSA, to negotiate a three (3) year Funding Agreement effective July 1, 2017, with Live Violence Free with an approximate annual obligation of $50,000, contingent on funding availability, for fiscal years 2017/18, 2018/19, and 2019/20; 4) Authorize the Purchasing Agent to execute said Funding Agreements, contingent upon approval by County Counsel and Risk Management; and 5) Authorize the Purchasing Agent, or designee, to execute any amendments relating to the AgreementsApprovedPass Action details Not available
13-0917 314.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 157-S1411 with Mark Thomas & Company, Inc., extending the term to December 31, 2019, with no increase in the contract amount and no change in the rates, to allow sufficient time to finalize project records and complete the post-construction record of survey and monumentation for the U.S. Highway 50/Silva Valley Parkway Interchange - Phase 1 Project, Capital Improvement Program Project 71328. FUNDING: Silva Valley Interchange Set-Aside (86% - Local), Developer-Advanced Funds (10% - Local), State and Local Partnership Program Grant (2% - State), and Road Fund (1% - Local). (No Federal Funds)ApprovedPass Action details Not available
15-1429 215.Agenda ItemCommunity Development Agency, Administration and Finance Division, recommending the Board adopt and authorize the Chair to sign Resolution 065-2017, recinding prior Resolution 074-2016 and reestablishing imprest cash funds for the Community Development Agency Transportation Division in the cumulative amount of $6,400, consisting of: 1) $6,000 for Emergency Road/Snow Operations; 2) $200 for Transportation Division's Development, Right-of-Way, and Environmental Unit; 3) $100 for the Placerville Transportation Division Office; and 4) $100 for the South Lake Tahoe Transportation Division Office. FUNDING: Road Fund. (100% - Local)ApprovedPass Action details Not available
17-0061 116.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board take the following actions pertaining to the Country Club Heights Erosion Control Project, Capital Improvement Program Project 95191: 1) Adopt the California Environmental Quality Act Mitigated Negative Declaration; 2) Adopt the Mitigation Monitoring and Reporting Program (Appendix A of the Initial Study/Mitigation Negative Declaration); and 3) Approve the Country Club Heights Erosion Control Project as described in the California Environmental Quality Act document. FUNDING: United States Forest Service (85% - Federal), Tahoe Regional Planning Water Quality Mitigation (9% - Local), and California Tahoe Conservancy (6% - State).ApprovedPass Action details Not available
17-0155 117.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 461-S1711 with Bender Rosenthal, Inc., for as needed right of way services in the not-to-exceed amount of $350,000, for a term effective upon execution by both parties and expiring three years thereafter. (Cont. 4/18/2017, Item 17) FUNDING: For various Capital Improvement Program and Environmental Improvement Program projects, funding will be provided by associated Federal, State, and Local funding sources. (Federal Funding)ContinuedPass Action details Not available
17-0156 118.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 462-S1711 with Pattison & Associates, Inc., for as needed right of way services in the not-to-exceed amount of $190,000, on a as needed basis, for a term effective upon execution by both parties and expiring three years thereafter. (Cont. 4/18/17, Item 18) FUNDING: For various Capital Improvement Program and Environmental Improvement Program projects, funding will be provided by associated Federal, State, and Local funding sources. (Federal Funding)ContinuedPass Action details Not available
17-0181 119.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 423-O1711 with Holt of California, with a not-to-exceed amount of $100,000 and a one-year term, to provide short-term equipment rentals for use in road maintenance operations at the same rates as the previous contract. FUNDING: Road Fund. (100% - Local)ApprovedPass Action details Not available
17-0219 120.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 421-S1711 with EN2 Resources, Inc., dba Sierra Ecosystem Associates, Inc., for a not-to-exceed amount of $70,481.55, to provide revegetation mitigation and monitoring services for the Green Valley Road at Tennessee Creek - Bridge Replacement Project, Capital Improvement Program Project 77109, for a term commencing upon execution by both parties and expiring six years thereafter. FUNDING: Highway Bridge Program (57% - Federal), Regional Surface Transportation Program (13% - State), Highway Safety Improvement Program (12% - Federal), Traffic Impact Mitigation Fees (8% - Local), Transportation Community and System Preservation Program (4% - Local), El Dorado Irrigation District (4% - Local), and Road Fund (2% - Local).ApprovedPass Action details Not available
17-0322 121.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board take the following actions related to the Oak Hill Road at Squaw Hollow Creek Bridge Replacement Project (Bridge 25C0096), Capital Improvement Program Project 77134: 1) Adopt the California Environmental Quality Act Mitigated Negative Declaration; and 2) Approve the Project as described in the California Environmental Quality Act Document. FUNDING: Highway Bridge Program. (100% - Federal)ApprovedPass Action details Not available
17-0335 122.Agenda ItemCommunity Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 054-S1611 with Youngdahl Consulting Group, Inc., increasing the not-to-exceed amount by $300,000 for a total of $600,000, with no increase to the rates or term, to perform on-call geotechnical and geological engineering support services in support of various Capital Improvement Program projects, including those due to the storms of 2017. FUNDING: Various Capital Improvement Program Funding Sources, including Federal, State, and Local Funds.ApprovedPass Action details Not available
17-0298 123.Agenda ItemSurveyor's Office recommending the Board: 1) Consent to and authorize the recording of, Irrevocable Offer of Dedication 16-015 for Road Right of Way and Public Utility Easement; and 2) Authorize the Chair to sign the Consent To Offer Of Dedication. Consent will reject said Right of Way Easement and accept said Public Utility Easement on behalf of those public entities that will provide services, subject to the purveyor’s construction standards. Easement is located on a portion of Assessor’s Parcel Number 009-260-37. FUNDING: N/AApprovedPass Action details Not available
14-0458 426.Agenda ItemBoard of Supervisors presenting awards to winners of the 23rd Annual Student Map Drawing Contest hosted by the County and sponsored by the local organization of professional Surveyors, Architects, Geologists and Engineers (S.A.G.E.). (Est. Time: 1.5 Hr.)No Formal Action  Action details Video Video
17-0409 127.Agenda ItemSupervisor Frentzen recommending the Board approve and authorize the Chair to sign a Proclamation recognizing April 16-22, 2017 as National Healthcare Decisions Week to raise awareness of the need to plan ahead for healthcare decisions. Snowline Hospice and other organizations throughout California endorse this event and are committed to educating the public about the importance of discussing healthcare choices and executing advance directives. (Est. Time: 10 Min.)ApprovedPass Action details Video Video
17-0336 128.Agenda ItemChief Administrative Office, Parks Division recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 067-2017 in support of a Federal Lands Access Program (FLAP) grant application for the Brockliss Bridge, making a committment for the County to maintain the bridge; and 2) Authorize a grant match in the amount of $406,000 from Sacramento Municipal Utility District (SMUD) funds. (Est. Time: 20 Min.)ApprovedPass Action details Video Video
14-0617 429.Agenda ItemSupervisor Novasel recommending the Board consider the following: 1) Receive and file a presentation by El Dorado County Transportation Commission representative, Jerry Barton, on National Bike Month; 2) Receive an invitation for the Board and the community to participate in the annual Great Bike Ride, May 23, 2017, from 11:30 a.m. to 1:00 p.m. on the El Dorado Trail, starting at the County Offices between Buildings A and B, 330 Fair Lane, Placerville; and 3) Approve a Proclamation recognizing the month of May, 2017, as National Bike Month. (Est. Time: 10 Min.)ApprovedPass Action details Video Video
17-0414 130.Agenda ItemSheriff’s Office recommending the Board: 1) Receive a presentation and update relative to the implementation of the Public Safety goal of the County Strategic Plan; and 2) Approve the proposed definition, objectives, tasks and timelines, and direct all Department Heads to support the implementation of these objectives and tasks. (Est. Time: 1 Hr.)ApprovedPass Action details Video Video
17-0391 131.Closed Session Item Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Interim Director of Human Resources and/or designee. Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 30 Min.)No Action Reported.  Action details Not available
17-0418 132.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Appointment. Title: [Director of Human Resources]. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-0419 133.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Number of potential cases: (9). (Est. Time: 30 Min.)No Action Reported.  Action details Not available
17-0090 234.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: American Whitewater v. El Dorado County. Number of potential cases: (1). (Est. Time: 15 Min.)No Action Reported.  Action details Not available
17-0443 135.Closed Session Item Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: EL DORADO HILLS COMMUNITY SERVICES DISTRICT, a California Community Services District v. JOE HARN, in his official capacity as County of El Dorado Auditor and Controller, and DOES 1 through 50, inclusive; El Dorado County Superior Court Case No. PC20170166; Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
17-0444 136.Closed Session Item Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available