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17-0545
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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17-0462
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board approve the Minutes from the Budget Workshop of April 19, 2017 and the regular meeting of April 25, 2017. | Approved | Pass |
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16-0504
| 3 | 2. | Agenda Item | Auditor-Controller recommending the Board adopt Resolution 076-2017, thus concluding the process that establishes the Appropriations Limit for Fiscal Year 2016/17. (Refer: 6/7/16, Item 32) | Approved | Pass |
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17-0202
| 4 | 3. | Agenda Item | Chief Administrative Officer recommending the Board:
1) Appoint Roger Trout as Interim Director of Planning and Building, at salary step 5, effective May 18, 2017;
2) Appoint Greg Stanton as Interim Director of Environmental Management, at salary step 5, effective May 18, 2017; and
3) Appoint Bard Lower as Interim Director of Transportation, at salary step 5, effective May 18, 2017.
FUNDING: General Fund, Road Fund, Developer Fees, State and Federal Funds. | Approved | Pass |
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17-0420
| 1 | 4. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.
FUNDING: Various. | Approved | Pass |
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17-0429
| 1 | 5. | Agenda Item | Chief Administrative Officer recommending the Board rescind Policy A-10, Information Technology Steering Committee. | Approved | Pass |
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17-0493
| 1 | 6. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board authorize the Department to enter into negotiations with Urbana Tahoe TC DE LLC or their designated representative as the property owner(s) of APN 027-362-08-100 on 3368 Sandy Way, South Lake Tahoe and appoint the Chief Administrative Officer, or designee, as the real estate negotiator on behalf of the County. | Approved | Pass |
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17-0084
| 3 | 7. | Agenda Item | Chief Administrative Office recommending the Board make the following appointment to the Charter Review Committee:
District Three: Alternate Member - Randy Pesses.
FUNDING: General Fund. | Approved | Pass |
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14-0133
| 15 | 8. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment IV to Agreement for Services 301-S1611 with Architectural Nexus, Inc., to increase compensation by $63,500, for an amended not to exceed of $1,008,649, to expand the scope of work for Phase Five Design Criteria Consultant Services and include contingency services on an as-needed basis.
FUNDING: Accumulative Capital Outlay Fund & United States Department of Agriculture. | Approved | Pass |
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14-0503
| 4 | 9. | Agenda Item | El Dorado County Fair Board of Directors inviting the Board to attend an informal luncheon and presentation on Tuesday, May 23, 2017 at 1:00 P.M. at the El Dorado County Fairgrounds (Marshall Building), 100 Placerville Drive, Placerville, CA. | Approved | Pass |
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10-0456
| 9 | 10. | Agenda Item | Supervisor Hidahl recommending the Board consider the following pertaining to the Eighth Annual Firework display to be held at the El Dorado Hills Town Center on Monday, July 3, 2017:
1) Approve and authorize the Chair to sign Resolution 079-2017 permitting Pyro Spectaculars by Souza to conduct a pyrotechnic display for the event, contingent upon full compliance of necessary requirements, insurance, contracts and permits as deemed necessary by the control authorities; and
2) Authorize the Chair to sign a letter to the Fire Marshal approving same. | Approved | Pass |
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16-0305
| 32 | 11. | Agenda Item | Chief Administrative Office recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of unprecedented tree mortality due to drought conditions and related bark beetle infestations. (Cont. 11/19/19, Item 3) | Approved | Pass |
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12-1570
| 2 | 12. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Authorize the continuation and utilization of the perpetual agreement 162-S1310 between Lancet Technology, Inc., and the County of El Dorado, for the provision of proprietary software updates and support for the Emergency Medical Services Agency; and
2) Authorize the payment of approximately $2,000 for services rendered for the Fiscal Year 2017/18 fiscal year, with an annual maximum increase of 1.5% as noted in the original agreement.
FUNDING: County Service Area (CSA) 3 and CSA 7 property tax, special tax, and fee-for-service. | Approved | Pass |
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17-0304
| 1 | 13. | Agenda Item | Health and Human Services Agency, Public Health Division, recommending the Board approve and authorize the Chair to sign a Proclamation recognizing May 2017 as “Skin Cancer Awareness Month” in El Dorado County.
FUNDING: N/A | Approved | Pass |
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17-0404
| 1 | 14. | Agenda Item | Health and Human Services Agency, recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 017-S1811 with South Lake Tahoe Family Resource Center, for the support of the Latino Outreach, Prevention and Early Intervention, Project in the Tahoe Basin through the County’s Mental Health Services Act Plan, for the term July 1, 2017 through June 30, 2020, with a maximum contractual obligation of $405,450; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 017-S1811, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Mental Health Services Act, PEI allocation. | Approved | Pass |
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17-0428
| 1 | 15. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 485-S1711 with Danilo and Gloria Ibanez d.b.a. Grace Home, a licensed residential care facility for the elderly, for the term June 1, 2017 through September 30, 2020, with a maximum contractual obligation of $220,000; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 485-S1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Mental Health Services Act, Medi-Cal, and Mental Health Realignment. | Approved | Pass |
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17-0431
| 1 | 16. | Agenda Item | Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 013-S1811 with All West Coachlines, Inc., A Coach USA Company, for the provision of charter motor coach transportation services, for the term July 1, 2017 through June 30, 2020, with a maximum contractual obligation of $750,000; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 013-S1811, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% funded by participant contributions. | Approved | Pass |
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12-0544
| 6 | 17. | Agenda Item | Acting as the Governing Board of the El Dorado County Area Agency on Aging, Health and Human Services Agency recommending the Board:
1) Approve the Fiscal Year 2017/18 Area Plan Update to the 2016/20 El Dorado County Area Plan for Senior Services; and
2) Approve and authorize the Chair to sign the Transmittal Letter for submittal of said Area Plan Update to the California Department of Aging.
FUNDING: 52% County General Fund, 16% Donations, 30% Federal Funding, and 2% State Funding. | Approved | Pass |
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13-0998
| 2 | 18. | Agenda Item | Health and Human Services Agency (HHSA), recommending the Board:
1) Accept the Medi-Cal Targeted Case Management Provider Participation Agreement 09-17EVRGRN (County 477-F1711) offered by the California Department of Health Care Services (DHCS) for claiming Federal financial participation and reimbursement for Targeted Case Management Services, for a term beginning on an effective date to be decided by the DHCS and continuing until terminated by one of the parties thereto, with an estimated annual reimbursement amount of $125,000;
2) Accept the Medi-Cal Provider Agreement (Form 6208, County 479-M1710) that governs Agreement 09-17EVRGRN and is issued by DHCS for a term beginning on an effective date to be decided by the DHCS and continuing until terminated by one of the parties thereto (no cost to either party);
3) Delegate signature authority to the HHSA Director to sign Agreement 09-17EVRGRN and Form 6208 and to execute further related documents, if any, contingent upon approval by County Counsel and Risk Management, if applicable; and
4) Approve and authorize the HHSA Directo | Approved | Pass |
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16-0143
| 2 | 19. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board adopt and authorize the Chair to sign Resolution 077-2017 accepting the 2016 revisions to the County of El Dorado Maintained Mileage System.
FUNDING: N/A | Approved | Pass |
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16-0336
| 1 | 20. | Agenda Item | Department of Transportation, Community Development Services recommending the Board consider and take the following actions pertaining to the Meyers Stream Environment Zone/Erosion Control Project, Contract PW 16-31121, CIP 95179, P&C 087-C1799:
1) Award the Construction Contract to the lowest responsive, responsible bidder; said bidder to be determined after the bid opening scheduled for May 25, 2017;
2) Approve and authorize the Chair to sign the Construction Contract, subject to final review and approval by County Counsel and Risk Management; and
3) Authorize the Department of Transportation Interim Director, or successor, to sign an Escrow Agreement if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
FUNDING: California Tahoe Conservancy Proposition 1 Grant (44% - State), United States Forest Service Grant (42% - Federal), and Tahoe Regional Planning Agency Stream Environmental Zone Mitigation Funds (14% - Local). | Approved | Pass |
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17-0055
| 2 | 21. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board consider and take the following action pertaining to the Ice House at Jones Fork Silver Creek Bridge Maintenance Project, Contract PW 16-31122, CIP 77131, P&C 027-C1799:
1) Award the Construction Contract to the lowest responsive, responsible bidder; said bidder to be determined after the bid opening scheduled for April 5, 2017;
2) Approve and authorize the Chair to sign the Construction Contract, subject to final review and approval by County Counsel and Risk Management; and
3) Authorize the Community Development Agency Director to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
FUNDING: Highway Bridge Program (88.5% - Federal) and Sacramento Municipal Utility District Upper American River Project Cooperative Agreement (11.5% - Local). | Approved | Pass |
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17-0361
| 1 | 22. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the Agreement for Sale of Mitigation Credits 435-O1710 with Westervelt Ecological Services, LLC, as owner of the Cosumnes Flood Plain Mitigation Bank, for the sale of 0.43 in Floodplain Riparian Habitat credits to the County of El Dorado for a purchase price of $36,550, as necessary mitigation for the construction of the Diamond Springs Parkway - Phase 1A - SR-49 Realignment Project, CIP 72375.
FUNDING: Tribe Funds (67% - Local), Utility Agencies (15% - Local), Traffic Impact Mitigation Fees (5% - Local), Master Circulation and Funding Plan (5% - Local), State Highway Operation and Protection Program (7% - State), and Road Fund (<1% - Local). | Approved | Pass |
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17-0374
| 1 | 23. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board adopt and authorize the Chair to sign Resolution 078-2017 pertaining to the Ice House Road Pavement Rehabilitation Project - Phase 3 Project, wherein the County:
1) Authorizes the Community Development Agency Director, or designee, to execute a Reimbursable Agreement with the Federal Highway Administration for Federal Lands Access Program Funding for not more than $10,000 of non-federal funding for development of a scope, schedule, and budget for the Project, and to confirm the County's commitment to provide local matching funds and maintenance of the road for 20 years; and
2) Allocate Sacramento Municipal Utility District funds for the local match in the estimated amount of $1,125,971.
FUNDING: Sacramento Municipal Utility District Funds (12.47% - Local) and Federal Highway Administration’s Federal Lands Access Program Funds (87.53% - Federal). | Approved | Pass |
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17-0377
| 1 | 24. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 235-S1510 with Road-Tech Safety Services, Inc., increasing compensation by $50,000 for a new not-to-exceed amount of $75,000, with no increase in rates or change in the expiration date of the contract, to provide short term equipment rentals in support of various road maintenance projects, including those due to the storms of 2017.
FUNDING: Road Fund, with potential Federal and State reimbursement related to emergency projects. | Approved | Pass |
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17-0155
| 2 | 25. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 461-S1711 with Bender Rosenthal, Inc., for as needed right of way services in the not-to-exceed amount of $350,000, for a term effective upon execution by both parties and expiring three years thereafter. (Cont. 4/18/2017, Item 17)
FUNDING: For various Capital Improvement Program and Environmental Improvement Program projects, funding will be provided by associated Federal, State, and Local funding sources. (Federal Funding) | Approved | Pass |
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17-0156
| 2 | 26. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 462-S1711 with Pattison & Associates, Inc., for as needed right of way services in the not-to-exceed amount of $190,000, on a as needed basis, for a term effective upon execution by both parties and expiring three years thereafter. (Cont. 4/18/17, Item 18)
FUNDING: For various Capital Improvement Program and Environmental Improvement Program projects, funding will be provided by associated Federal, State, and Local funding sources. (Federal Funding) | Approved | Pass |
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17-0402
| 1 | 27. | Agenda Item | Community Development Services, Department of Transportation, recommending the Board approve and authorize the Chair to sign the First Amendment to Timber Reimbursement Agreement 492-O1711 between the County and RJJ Resource Management Corp, extending the term of the Agreement an additional three years to December 31, 2020, and modifying the rate schedule to increase the unit price paid to the County for Ponderosa Pine, Sugar Pine, Jeffrey Pine, and White Fir timber logs, starting with the effective date of the First Amendment and continuing through the extended term.
FUNDING: Revenue resulting from the Timber Reimbursement Agreement will be used to partially offset the County's costs incurred in removing trees that are dead or dying due to bark beetle infestation. Funding for the removal of such trees is provided by California Disaster Assistance Act Funds (75% - State) and General Fund (25% - Local). | Approved | Pass |
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17-0508
| 1 | 28. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the Road Improvement Agreement, AGMT 17-54660, between the County and the Developer Lennar Homes of California, Inc., to construct road improvements referred to as the Golden Foothills Parkway Pavement Remediation, which the County will provide a not to exceed of $37,500 in-lieu of performing pavement maintenance on the roadway.
FUNDING: Road Fund. | Continued | Pass |
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17-0071
| 12 | 29. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 14)
FUNDING: N/A | Approved | Pass |
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17-0184
| 9 | 30. | Agenda Item | Sheriff's Office of Emergency Services recommending the Board find that a local state of emergency continues to exist in El Dorado County due to the effects of severe storms, starting on February 6th, throughout Northern California bringing high winds, substantial precipitation, high and fast flowing streams, creeks and rivers, and general flooding. (Cont. 1/30/18, Item 15)
FUNDING: N/A | Approved | Pass |
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17-0400
| 1 | 31. | Agenda Item | Sheriff's Office recommending the Board approve and authorize the Chair to sign Agreement 497-F1711 with Partners for a Safer America for the term May 11, 2017 through May 10, 2020, which will allow the Contractor to install and maintain service boards on the premises that provide information regarding Bail Bond companies for inmates and other individuals on the Sheriff's Detention Facility premises, contingent upon review and approval by Risk Management.
FUNDING: N/A- Revenue Agreement. | Approved | Pass |
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17-0384
| 1 | 32. | Agenda Item | Health and Human Services Agency recommending the Board approve and authorize the Chair to sign a Proclamation recognizing May 2017 as “Lupus Awareness Month” in El Dorado County. (Est. Time: 10 Min.)
FUNDING: N/A | Approved | Pass |
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17-0477
| 1 | 33. | Agenda Item | Supervisor Ranalli requesting the Board:
1) Join the El Dorado County Fish and Game Commission in recognizing Mark Weinhardt, member of Boy Scout Troop 88 in Placerville, on the successful completion of his Eagle Scout Service Project, a Wood Duck Nesting Box Project; and
2) Authorize Supervisor Ranalli to sign a Letter of Commendation from the Board of Supervisors and the Fish and Game Commission to congratulate Mark Weinhardt for his efforts and dedication in support of the natural resources within the County of El Dorado. (Est. Time: 10 Min.) | Approved | Pass |
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17-0162
| 1 | 34. | Agenda Item | Health and Human Services Agency, Behavioral Health Division, recommending the Board approve and authorize the Chair to sign a Proclamation recognizing May 2017 as “Mental Health Month” in El Dorado County. (Est. Time: 20 Min.)
FUNDING: N/A | Approved | Pass |
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17-0163
| 1 | 35. | Agenda Item | Health and Human Services Agency, Behavioral Health Division, recommending the Board receive and file the Mental Health Commission’s 2016 Annual Report. (Est. Time: 15 Min.)
FUNDING: N/A | Received and Filed | |
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17-0164
| 1 | 36. | Agenda Item | Health and Human Services Agency, Behavioral Health Division, recommending the Board receive a presentation from the National Alliance on Mental Illness, El Dorado County, recognizing El Dorado County Sheriff Office Sergeant Troy Morton, who has demonstrated dedication to improving interactions between Law Enforcement and community members with a mental illness, through the application of Crisis Intervention Training Techniques. (Est. Time: 15 Min.)
FUNDING: N/A | Received and Filed | |
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17-0487
| 1 | 37. | Agenda Item | Supervisor Novasel recommending the Board approve and authorize the Chair to sign a Proclamation recognizing June of 2017 as Wildfire Awareness Month. (Est. Time 10 Min.) | Approved | Pass |
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17-0415
| 1 | 38. | Agenda Item | Chief Administrative Office, in conjunction with the Sheriff’s Office, recommending the Board approve a pilot staffing program that provides the Sheriff’s Office with greater flexibility to recruit for essential positions based on immediate need and in the best interest of public safety, while still maintaining appropriate internal controls to ensure the Sheriff’s Office does not exceed his allocated budget or total allocation of positions. (Est. Time: 15 Min.) | Approved | Pass |
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17-0489
| 1 | 39. | Agenda Item | Chief Administrative Office, Facilities Division, recommending the Board conduct a public hearing to:
1) Introduce and adopt (uncodified) Ordinance 5074 authorizing a lease agreement for the county-owned building located at 542 Main Street Placerville; and
2) Approve and authorize the Purchasing Agent to sign the attached lease with the El Dorado County Chamber of Commerce for the leasing of the property located at 542 Main Street, Placerville for a term of five years in the sum of One Dollar ($1) per year. (4/5 vote required) (Est. Time: 10 Min.) | Approved | Pass |
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17-0269
| 1 | 40. | Agenda Item | Community Development Agency, Transportation Division, recommending the Board adopt and authorize the Chair to sign Resolution 080-2017, pertaining to the Fallen Leaf Road Pavement Rehabilitation Project, wherein the County:
1) Authorizes the Community Development Agency Director, or designee, to execute a Reimbursable Agreement with the Federal Highway Administration for not more than $10,000 of non-federal funding for development of a scope, schedule, and budget for the Project;
2) Endorses that the 11.47% Project non-federal matching funds, currently estimated at $356,000, will be available between 2018 and 2020; and
3) Will provide maintenance funding for the improvements proposed by the Project for a period of 20 years.
FUNDING: Federal Highway Administration's Federal Lands Access Program Funds (88.53% - Federal) and Local or State Funding (11.47% - Local or State). | Approved | Pass |
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17-0486
| 1 | 41. | Agenda Item | Ad hoc Medical Marijuana Advisory Committee, in coordination with the Chief Administrative Office, recommending the Board receive and file a presentation from HdL companies. A similar presentation was provided to the ad hoc Medical Marijuana Advisory Committee on September 19, 2016, focusing on revenue and enforcement options regarding medical marijuana. (Est. Time: 1.5 Hr.)
FUNDING: N/A | Received and Filed | |
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17-0090
| 3 | 42. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: American Whitewater v. El Dorado County. Number of potential cases: (1). (Est. Time: 15 Min.) | Action Reported | |
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17-0495
| 1 | 43. | Closed Session Item | Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator regarding the real property located at 3368 Sandy Way, South Lake Tahoe, Assessor’s Parcel Number 027-362-08-100. The person or persons with whom the negotiator may negotiate is Urbana Tahoe TC DE, LLC or their designated representative as the property owner. Instructions to negotiator will concern price and terms of payment. Chief Administrative Officer, or designee will be the negotiator on behalf of El Dorado County. (Est. Time: 10 Min.) | No Action Reported. | |
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17-0510
| 1 | 44. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 15 Min.) | No Action Reported. | |
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17-0511
| 1 | 45. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 20 Min.) | No Action Reported. | |
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17-0444
| 3 | 46. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). (Est. Time: 10 Min.) | No Action Reported. | |
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17-0446
| 1 | 47. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Chief Administrative Officer. (Est. Time: 15 Min.) | Action Reported | |
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17-0482
| 1 | 48. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Interim Director of Human Resources and/or designee.
Employee Organization: El Dorado County Employees Association Local No.1 representing employees in the General, Professional, and Supervisory Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Probation Officer's Association; Deputy Sheriffs Association representing employees in the Law Enforcement Unit; El Dorado County Criminal Attorney Association; El Dorado County Deputy County Counsel Association; El Dorado County Managers Association; El Dorado County Law Enforcement Managers Association; and Unrepresented Employees. (Est. Time: 1 Hr.) | No Action Reported. | |
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17-0504
| 1 | 49. | Closed Session Item | Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Director of Human Resources. (Est. Time: 10 Min.) | Action Reported | |
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