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Meeting Name: Board of Supervisors Agenda status: Final
Meeting date/time: 2/12/2019 9:00 AM Minutes status: Final  
Meeting location: 330 Fair Lane, Placerville, CA
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
19-0215 11.Agenda ItemClerk of the Board recommending the Board approve the Minutes from the regular meeting of the Board of Supervisors on February 5, 2019 (adjourned to Febraury 6, 2019 at 1:00 P.M. due to winter weather conditions).ApprovedPass Action details Not available
19-0174 13.Agenda ItemChief Administrative Office, Facilities Division, recommending the Board consider the following pertaining to the Placerville Jail Roof Replacement: 1) Adopt the bid, specifications and contract documents for the roof replacement needed at the Placerville Jail; 2) Approve and authorize the Chair to sign the construction bid documents; and 3) Authorize advertisement for construction bids (Bid Number:19-968-015). FUNDING: Accumulated Capital Outlay Fund.ApprovedPass Action details Not available
19-0178 14.Agenda ItemChief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof. FUNDING: Various.ApprovedPass Action details Not available
19-0145 15.Agenda ItemChief Administrative Office, Procurement and Contracts, and Information Technologies Department recommending the Board: 1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160 Section D; 2) Authorize the Purchasing Agent to utilize the State of California's competitively bid Contract No. 1-17-70-02A (Laptop Computers Dell) for the acquisition of laptops and related products for use by all County Departments; 3) Authorize the Purchasing Agent to increase FENIX contract #2075 for the countywide purchase of laptops by $100,000, bringing the contract value to $195,000 through the contract term of 6/30/2020; and 4) Authorize the Purchasing Agent to increase the countywide purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Various - General Fund and Non-General Fund.ApprovedPass Action details Not available
19-0171 16.Agenda ItemClerk of the Board recommending the Board cancel their regular meeting of Tuesday, May 7, 2019 and schedule a regular meeting for Tuesday, April 30, 2019 in support of multiple Supervisors' attendance at the annual Capitol to Capitol conference in Washington D.C. from May 4, 2019 to May 8, 2019.ApprovedPass Action details Not available
19-0182 17.Agenda ItemElections Department recommending the Board approve and authorize the Chair to sign a budget amendment to transfer $237,640 from General Fund contingency to the Elections Department, to conduct the March 26, 2019 Senate District 1 Special Election, due to vacancy (4/5 vote required). FUNDING: General Fund, increase to the Election Departments FY 2018-19 budget.ApprovedPass Action details Not available
19-0177 18.Agenda ItemHuman Resources Department recommending the Board receive and file a report (Attachment A) identifying all advanced step hire requests by departments and approved by either the Director of Human Resources or the Chief Administrative Officer during Calendar Year 2018. FUNDING: N/AApprovedPass Action details Not available
18-1921 19.Agenda ItemCommunity Development Services (CDS), Administration and Finance Division, recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 007-2019 authorizing CDS to take necessary actions to establish a County Trust Account for all revenue and interest received from the County of El Dorado Cemeteries Fund, which is managed by a nonprofit charitable organization; 3) Approve and authorize the Chair to sign Agreement for Services 3535 with El Dorado Community Foundation, to manage the County of El Dorado Cemeteries Fund for the term commencing upon final execution and continuing until terminated by one of the parties thereto; and 4) Authorize the Chief Administrative Officer, or designee, to execute further documents relating to Agreement for Services 3535, including amendments, and contingent upon approval by County Counsel and Risk Management. FUNDING: Donations.ApprovedPass Action details Not available
18-1520 110.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with West Coast Paving, Inc., for the 2018 Elks Club Drive Emergency Road Repair Project, Contract PW 17-31191, CIP 78725, Contract 2455; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%).ApprovedPass Action details Not available
18-1879 111.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Chair to sign Amendment 1 to Agreement 498-S1711 (FENIX 930) with Nichols Consulting Engineers, CHTD., expanding the scope of work to include geotechnical, geological, hydraulic and hydrologic on-call services in the Tahoe Basin with no change to term, rates, or the not-to-exceed amount. FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.ApprovedPass Action details Not available
19-0055 112.Agenda ItemDepartment of Transportation recommending the Board consider the following pertaining to the Hazel Valley Road at EID Canal Bridge Replacement Project, CIP 77125/36105021, Contract 2770: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. (Cont. 2/12/19, Item 12); and 3) Approve and authorize the Chair to sign an Encroachment Agreement with the El Dorado Irrigation District. FUNDING: Highway Bridge Program (100%). (Federal Funds)ContinuedPass Action details Not available
19-0059 113.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with RNR Construction, Inc., for the Airport Road Storm Damage Repair Project, CIP 78717/36102022, Contract 3240; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Federal Highway Administration anticipated reimbursement (89.11%), California Disaster Assistance Act anticipated reimbursement (8.21%), Road Fund (2.68%).ApprovedPass Action details Not available
18-1945 114.Agenda ItemDepartment of Transportation recommending the Board: 1) Award Request for Proposal 19-961-023 to the successful proposer, Crawford & Associates, Inc.; 2) Make findings in accordance with Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for on-call geological, geotechnical, hydraulic, and hydrologic engineering support services; and 3) Approve and authorize the Chair to sign Agreement for Services 3480 with Crawford & Associates, Inc. to provide on-call geological, geotechnical, hydraulic, and hydrologic engineering support services in the not-to-exceed amount of $300,000 for a period beginning upon execution and expiring three years thereafter. FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.ApprovedPass Action details Not available
18-1901 115.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with MKD Construction, Inc., for the Francisco Drive Americans with Disabilities Act Improvements Project, Contract PW 18-31218, CIP 71363/36105051, Contract 2773; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Regional Surface Transportation Program - Urban Surface Transportation Block Grant Program (76%) and Regional Surface Transportation Program Exchange Funds - Caltrans (24%). (Federal Funds)ApprovedPass Action details Not available
19-0010 116.Agenda ItemDepartment of Transportation (Transportation), recommending the Board: 1) Approve the addition of a 2019 International Hookloader to Department of Transportation’s fixed asset list; 2) Approve and authorize the Chair to sign the attached budget amendment to increase revenue and appropriations to reflect funding from the Tahoe Regional Planning Agency for the fixed asset (4/5ths vote required); 3) Make findings that this purchase is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D; 4) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-20F for the acquisition of one (1) 2019 International Hookloader for Transportation; and 5) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Riverview International Trucks, LLC in the amount of $201,457.75 plus applicable delivery, fees, and taxes (estimated at $14,617.94) for a one time purchase following Board approval. FUNDING: Tahoe Regional Planning Agency and Road FundApprovedPass Action details Not available
19-0166 117.Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Trinity River Construction, Inc., for the 2017 Happy Valley Storm Damage Repair Project, CIP 78724/36102023, Contract 2769; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement of up to 93.75% of total eligible project costs. (Local/State/Federal)ApprovedPass Action details Not available
18-1591 118.Agenda ItemDepartment of Transportation recommending the Board take the following actions related to the 2018 Elks Club Drive Emergency Road Repair Project, Contract PW 17-31191, CIP 78725, Fenix 2455: 1) Retroactively approve and authorize the Chair to sign Contract Change Order 2, in the amount of $44,926.05, replacing existing substandard structural material to prolong the life of the new roadway; and 2) Find that an exception to the competitive bidding requirement exists for the work described in Contract Change Order 2 and that a waiver of competitive bidding is appropriate. (Est. Time: 5 Minutes) FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%).ApprovedPass Action details Video Video
19-0101 119.Agenda ItemDepartment of Transportation recommending the Board take the following actions related to the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771: 1) Retroactively approve and authorize the Board chair to sign Contract Change Order 4, in the amount of $144,525 due to an increase in the amount of import material needed at the site; 2) Find that an exception to the competitive bidding requirement exists for the work described in Contract Change Order 4 and that a waiver of competitive bidding is appropriate; and 3) Authorize an increase to the construction budget in the amount of $75,000. (Est. 5 Min.) FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)ApprovedPass Action details Video Video
19-0197 120.Agenda ItemAd Hoc Code Enforcement Advisory Committee recommending the Board give conceptual approval to amend County Ordinance Code, Chapter 08.08.010 -Fire Prevention, pursuant to Board Policy A-3, to direct staff to begin working on draft vegetation management changes to the ordinance. (Est. Time: 10 Min.)ApprovedPass Action details Video Video
19-0181 121.Agenda ItemHealth and Human Services Agency, acting as the Administrative Entity for the El Dorado County Continuum of Care, is recommending the Board approve and authorize the Chair to sign a Budget Transfer Form to add $1,448,323.63 of Homeless Emergency Aid Program grant funds, with no local match required. (4/5 vote required) (Est. Time: 15 Min.) FUNDING: Homeless Emergency Aid Program grant funds are administered by the California Business, Consumer Services, and Housing Agency Homeless Coordinating and Financing Council.ApprovedPass Action details Video Video
19-0071 122.Agenda ItemChief Administrative Office recommending the Board receive informational presentations from the listed Departments as part of the preparation for the Fiscal Year 2019-20 Budget development process: 1) Recorder-Clerk; (continued from 2/6/19) 2) Elections; (continued from 2/6/19) 3) Agriculture; 4) Environmental Management; 5) Library; and 6) Human Resources. (Est. Time: 1 Hr.)Received and Filed  Action details Video Video
19-0187 123.Agenda ItemChief Administrative Office recommending the Board receive a presentation from Steve Teshara, CEO from Lake Tahoe South Shore Chamber of Commerce on activities completed for Fiscal Year 2017-18. (Est. Time: 30 Min.) FUNDING: N/AReceived and Filed  Action details Video Video
18-1913 124.Agenda ItemHEARING - Planning and Building Department recommending the Board conduct a public hearing to: 1) Adopt and authorize the Chair to sign Resolution 006-2019 authorizing the submittal of a 2018 Community Development Block Grant Application under the Notice of Funding Availability to the California Department of Housing and Community Development in an amount up to $2,910,000, for the following eligible activities to take place within the unincorporated area of the County: a) Up to $850,000 for Homeownership and Housing Rehabilitation Assistance Loan Programs; and b) Up to $2,060,000 for Public Facilities to repair and rehabilitate the Placerville Senior Center building; and 2) If the Grant is awarded, authorize the Planning and Building Department Director, or designee, to enter into and sign the Grant Agreement and any subsequent amendments, and any and all other documents or instruments necessary or required by the Department or the Federal Department of Housing and Urban Development, for participation in the Community Development Block Grant Program, collectively the required documApprovedPass Action details Video Video
19-0180 125.Agenda ItemDepartment of Transportation recommending the Board receive and file a presentation regarding Road Fund Operating Budget. (Est. Time: 30 Min.)Received and Filed  Action details Video Video
19-0206 126.Closed Session Item Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4). Number of potential cases: (1). (Est. Time: 10 Min.)No Action Reported.  Action details Not available
19-0208 127.Closed Session Item Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: This body will hold a closed session to give instructions to its negotiator for the Placerville Armory property located at 100 Placerville Drive, Placerville, described as follows: APN: 325-280-03-100 Current Property Owner: State of California, Instructions to El Dorado County’s negotiator will concern price and terms of payment. Don Ashton, Chief Administrative Officer or his designee, will be the negotiator on behalf of El Dorado County. The parties with whom El Dorado County’s negotiator may negotiate are those parties identified above and their agents and successors. (Est. Time: 15 Min.) Staff requesting this matter be Continued off calendar.Continued  Action details Not available
19-0110 328.Closed Session Item Conference with Legal Counsel - Initiation of Litigation pursuant to Government Code section 54956.9(d)(4) Number of potential cases: (1). (Est. Time: 15 Min.) (Cont. 2/5/19, Item 22)No Action Reported.  Action details Not available
19-0137 229.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Clerk of the Board of Supervisors. (Est. Time: 20 Min.) (Cont. 2/6/19 Item 23)No Action Reported.  Action details Not available
19-0138 230.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Library Services. (Est. Time: 20 Min.) (Cont. 2/6/19, Item 24)No Action Reported.  Action details Not available
19-0221 131.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Interim Director, Child Support Services. (Est. Time: 10 Min.)Action Reported  Action details Not available
19-0218 132.Closed Session Item Pursuant to Government Code Section 54957- Public Employment. Title: Director of Child Support Services Recruitment. (Est. Time: 10 Min.)No Action Reported.  Action details Not available
19-0222 133.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Acting Mental Health Director. (Est. Time: 10 Min.)Action Reported  Action details Not available
19-0207 134.Closed Session Item Pursuant to Government Code Section 54957- Threat to public services or facilities. Consultation with Sheriff John D’Agostini, and designated deputies. (Est. Time: 1.5 Hrs.) Staff requesting this matter be Continued off calendar.Continued  Action details Not available
19-0232 135.Closed Session Item Pursuant to Government Code Section 54957- Public Employee Appointment. Title: Interim County Counsel. (Est. Time: 10 Min.)Action Reported  Action details Not available
19-0231 136.Closed Session Item Pursuant to Government Code Section 54957- Public Employment. Title: County Counsel Recruitment. (Est. Time: 10 Min.)No Action Reported.  Action details Not available