Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Authorize the Purchasing Agent to sign competitively bid Agreement for Services 8391 with BPR Consulting Group LLC, for a not-to-exceed amount of $158,640 and a three-year term effective upon final execution to provide plan review and inspection services for the Senate Bill 844 Adult Local Criminal Justice Facility Financing Placerville Jail Expansion Project;
2) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that due to the limited timeframes, temporary or occasional nature, and schedule for the project, the ongoing aggregate of the work to be performed is not sufficient to warrant addition of permanent staff; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 8391, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: Senate Bill 844 funding.
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DISCUSSION / BACKGROUND
On September 19, 2017, Legistar item 16-0416, the Board accepted the conditional award authorized under Senate Bill 844 Adult Local Criminal Justice Facilities Construction financing program for the Placerville Rehabilitation and Re-Entry Jail Expansion project.
On October 16, 2018, Legistar item 18-1632, the Board approved the use of the Design-Build construction project delivery method for the Jail Expansion Project.
On September 12, 2023, Legistar item 23-1640, the Board approved Agreement #8055 with Roebbelen Contracting, Inc. for the design-build services related to the Jail Expansion.
The project consists of the construction of a new approximately 21,610 square foot, two-story Jail Re-Entry facility adjacent to the existing Main County Jail. The project will include site grading, utility extensions, landscape, and hardscape improvements, an approximately 1,000 square foot uncovered exterior exercise yard, and a 920 square foot canopy structure connecting the new Jail Re-Entry Facility to the existing main jail.
On October 16, 2023, as a result of RFQ #23-961-082, BPR Consulting Group LLC (BPR) was identified as a firm qualified for Plan Check and Building Inspection Services. The Facilities Division is seeking to contract with BPR for the Jail Expansion’s initial plan review and subsequent re-checks of the submitted documents as required for final approval. In addition, work will include the review of on-site civil improvements and all non-fire related deferred submittal and delegated design items.
BPR would also provide construction inspection services to verify that the project is constructed in substantial conformance with the approved project documents, applicable building codes and standards. The Consultant would verify that all noted deficiencies have been corrected.
The Division recommends approval of this agreement for a not-to-exceed amount of $158,640 and a term of three years.
The Department is requesting that the Board make the finding that due to the limited timeframes, temporary or occasional nature, and schedule for the project, the ongoing aggregate of the work to be performed is not sufficient to warrant addition of permanent staff. The work related to this specific project is limited term in nature and will cease once the project is completed.
ALTERNATIVES
The Board could choose to not approve the agreement or could choose another consultant. This alternative could result in an increase in project costs and delays. Delays in the project could jeopardize the funding as well as increase costs if the design-build process is halted.
PRIOR BOARD ACTION
See above
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
Procurement & Contracts
Sheriff’s Office
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is included in the FY 2023-24 Accumulative Capital Outlay (ACO) budget and will be included in future years.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Chuck Harrell, Facilities Division Manager