Title
Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board:
1) Make findings Pursuant to Section 210b (6) of the El Dorado County Charter and/or El Dorado County Ordinance Section 3.13.030 (B) that as-needed moving services and surplus collection and disposal services require specialty skills and qualifications not expressly identified in County classifications;
2) Approve and authorize the Purchasing Agent to execute Amendment I to competitively bid Agreement for Services 8415 with Mother Lode Van & Storage, Inc. for as-needed moving services, and surplus collection and disposal services, increasing the total compensation amount by $70,000, for an updated amount not to exceed $270,000, and to memorialize the change in ownership of the company from Brian S. Larson to ABWD-1, Inc., continuing to provide services to the County using the company name Mother Lode Van & Storage, Inc.; and
3) Authorize the Purchasing Agent to execute any necessary amendments to Agreement for Services 8415, excluding term extensions and increases to the total compensation amount, contingent upon approval by County Counsel and Human Resources.
FUNDING: General and Non-General Funds.
Body
DISCUSSION / BACKGROUND
On February 7, 2024, the Purchasing Agent executed Agreement for Services 8415 with Mother Lode Van & Storage, Inc. for a three-year term with a total compensation amount not to exceed $200,000. Services provided under this agreement include as-needed moving services and surplus collection and disposal services.
Due to the increased demand for as-needed moving services, and surplus collection and disposal services, only $20,000 remains available and the demand for these services is increasing. The current term expires on February 17, 2027. Amendment I increases compensation by $70,000 based on projected usage through the remainder of the contract term, bringing the total compensation amount to a new total not to exceed $270,000.
ALTERNATIVES
The Board could choose not to approve the Amendment, but there will not be sufficient funding available for as-needed moving services, and surplus collection and disposal services through February 17, 2027.
PRIOR BOARD ACTION
Legistar file 24-0139 - February 6, 2024 - Awarded competitive Request for Proposals 24-961-029 to Mother Lode Van & Storage, Inc. and authorized the Purchasing Agent to sign Agreement for Services 8415 with Mother Lode Van & Storage, Inc.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
Risk Management
Human Resources
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Each County department that uses Agreement for Services 8415 is responsible for ensuring that sufficient appropriations are included in their current Fiscal Year operating budget and will be included in future budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent