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Health and Human Services Agency (HHSA), Administration and Finance Division, recommending the Board adopt and authorize the Chair to sign Resolution 178-2025, authorizing the deletion of a vacant 1.0 Full Time Equivalent (FTE) Supervising Accountant Auditor allocation and addition of 2.0 FTE Fiscal Services Supervisor Personnel allocations in HHSA.
FUNDING: 100% HHSA Indirect Cost Rate.
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DISCUSSION / BACKGROUND:
On June 10, 2025, the Board approved and adopted Resolution 074-2025, approving Authorized Personnel Allocations for Fiscal Year (FY) 2025-26 (Legistar file 25-0948). The Authorized Personnel Allocation included 2.0 FTE Fiscal Services Supervisors and 6.0 FTE Supervising Accountant Auditors for HHSA.
HHSA Administration and Finance is requesting to delete a vacant 1.0 FTE Supervising Accountant Auditor position as it has remained chronically vacant despite continued recruitment efforts. This vacancy has created significant challenges in managing the increasing volume of fiscal responsibilities and workload. Given the prolonged difficulty in filling the Supervising Accountant Auditor position and the necessity of adequately resourcing fiscal operations, HHSA Administration and Finance is seeking to add 2.0 FTE Fiscal Services Supervisors to the Agency's personnel allocation. This position is the first full supervisory level in the fiscal office support series, responsible for planning, organizing, supervising, reviewing, and evaluating the work of a group of fiscal support employees either directly or through subordinate lead staff. This position will report to a Fiscal Manager and oversee accounts payable functions. The Fiscal Services Supervisor classification is also more accessible and appealing to entry level candidates, which enhances the Agency’s ability to recruit, onboard, and promote qualified staff which further supports continuity and stability in fiscal operations.
Working closely with the County Human Resources Department, HHSA has developed the attached County Counsel approved Personnel Allocation Resolution.
ALTERNATIVES:
The Board could decline to adopt and authorize the Chair to sign the attached Personnel Allocation Resolution, thereby not adding the 2.0 FTE Fiscal Services Supervisor positions to assist with accounts payable and payroll activities or deleting the 1.0 FTE Supervising Accountant Auditor.
PRIOR BOARD ACTION:
06/10/25, 25-0948, CAO - Budget Hearing FY 2025-26
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by Human Resources, El Dorado County Employee’s Association, Local 1, AFSCME Council 57, and County Counsel.
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There is no budgeted Net County Cost increase to the HHSA Administration and Financial Services Division associated with the deletion of a 1.0 FTE Supervising Accountant Auditor and addition of 2.0 FTE Fiscal Services Supervisor allocations at an estimated $65,339 due to anticipated salary savings. Costs associated with the positions are recouped through the HHSA Indirect Cost Rate (ICR) charged to HHSA programs in current and future years. Approximately 9% of ICR charges are to General Fund programs, resulting in an approximate increased General Fund cost of $5,881. However, HHSA will use savings in the current year to cover the increased cost and will ensure there is not an increased General Fund cost in FY 2026-27, so there will not be a General Fund impact.
CLERK OF THE BOARD FOLLOW UP ACTIONS:
Clerk to obtain the Chair’s signature on the Resolution and provide a copy to the Human Resources Department.
STRATEGIC PLAN COMPONENT:
N/A
CONTACT:
Olivia Byron-Cooper, MPH, Director, Health and Human Services Agency