Title
Department of Transportation recommending the Board approve and authorize the Chair to sign the Notice of Acceptance for the Harvard Way and Clermont Way Intersection Improvements Project, Capital Improvement Program number 36105080, Reimbursement Agreement 8737.
(District 1)
FUNDING: Road Fund (2%) and TIF - Zone C Local Roads (98%). (Local Funds)
Body
DISCUSSION / BACKGROUND
The Construction and Funding of Transportation Improvement Agreement (Agreement) between the County and El Dorado Union High School District (EDUHSD) for the Harvard Way and Clermont Way Intersection Improvements Project (Project) was authorized and signed by the Board on March 19, 2024 (Legistar file 23-0058). Work on the Project was the responsibility of EDUHSD to bid the necessary items (traffic signals) with their on-site improvements and for the County to reimburse EDUHSD for the actual expenses incurred for the off-site improvements located in County right-of-way. Work was completed on December 2, 2024. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees and a lien period.
Direct Construction Cost Summary:
Contract Item Cost $ 768,679.68
Contract Change Order Cost $ 57,748.84
Total Direct Construction Cost $ 826,428.52
Direct Construction Budget $ 890,708.00
Contract Change Orders on the Project included the following:
• Additional grind and overlay at Harvard Way and Clermont Way
• Additional striping and signage at Harvard Way and Clermont Way
• Electrical changes for the traffic signals
The final costs listed have been agreed to by EDUHSD and approved by County staff. Transportation has closed out the Project with EDUHSD and those final costs are shown.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA.
PRIOR BOARD ACTION
See Discussion / Background section.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
EDUHSD
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to net County cost associated with this item. The Project is budgeted in Transportation’s 2024 CIP, which was approved by the Board on June 18, 2024 (Legistar file 24-0838).
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded NOA to Transportation, Fairlane Engineering, Attention: Shanann Findley.
STRATEGIC PLAN COMPONENT
Priority: N/A
Action Item: N/A
CONTACT
Rafael Martinez, Director
Department of Transportation