Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with D.G. Granade, Inc., for the Headington Wash Rack Facility Project, Contract 4299, CIP 81134; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Road Fund/Discretionary (100%). (Local Funds)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on February 11, 2020 (Legistar# 20-0096, Item 12). The majority of the wash rack was built, including a water recycling system, and was completed by December 14, 2020. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $ 889,908
Contract Item Cost $ 889,908
Contract Change Order Cost $ 73,335
Total Direct Construction Cost $ 963,243
Direct Construction Budget $ 1,036,122
Major Contract Change Orders on the Project dealt with the following:
• Changes to the foundation and perimeter walls including wall dimensions, slab depths, and reinforcing details based on site conditions and the building package details.
• Additional work adjacent to the Wash Rack building to include replacing an existing and deteriorated gutter and downspout on an adjacent building, adding sidewalk between the Wash Rack building and Shop Building, and replacing broken drainage piping between the buildings.
• Changes to better accommodate use and maintenance after construction to include: extending the catwalk system, miscellaneous changes to the plumbing and treatment system (i.e. additional backwash lines, additional sampling points, etc.), miscellaneous changes to the rain tank system (i.e. adding redundancy of downspouts, fill manifold, wireless tank indicators for easier monitoring, etc.), and additional electrical work (i.e. supplying power to miscellaneous treatment components and adding outlets and infrastructure for future options and use).
The final costs listed have been agreed to by the Contractor and approved by County staff. Transportation has closed out the Project with the Contractor and those finalized costs are shown.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds.
PRIOR BOARD ACTION
The Board approved the Project for advertisement of bids on December 17, 2019, Legistar# 19-1738, Item 31.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The Project is budgeted in Transportation’s 2020 CIP, which was approved by the Board on June 9, 2020, Legistar# 20-0675, Item 54, and funded by Road Fund. The direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to Transportation, Fairlane Engineering, Attention: Matt Smeltzer.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation