Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of janitorial services, at 1900 Lake Tahoe Boulevard, provided by Pro-Line Cleaning Services, Inc., (Pro-Line) can be more economically and feasibly performed by an independent contractor than County employees in accordance with El Dorado County Ordinance Chapter 3.13, Section 3.13.030(B);
2) Approve and authorize the Chair to sign competitively bid Agreement for Services 10079 Pro-Line in the amount of $115,000, and for the term of three years from September 1, 2026, through August 31, 2029;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 10079, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or the Director of Behavioral Health, to execute programmatic, administrative, and fiscal documents relating to Agreement 10079.
FUNDING: 75% State Behavioral Health Services Act, 20% State Realignment, 5% Federal SAMHSA Grants.
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DISCUSSION / BACKGROUND:
Since 2017, Pro-Line has been providing janitorial services at HHSA’s Behavioral Health offices located at 1900 Lake Tahoe Blvd, South Lake Tahoe. The Board approved Agreement 7818 with Pro-Line on August 15, 2023 (Legistar file 23-1284). Proposed Agreement 10079 is a renewal agreement with Pro-Line to continue janitorial service at this location.
On May 10, 2024, Procurement and Contracts, a Division of the Chief Administrative Office (CAO), posted a Countywide Request for Qualifications (RFQ) No. 24-0043 to competitively procure janitorial services. On June 27, 2024, Pro-Line was selected to be placed on the Qualified List based on the competitive evaluation process.
HHSA recommends the Board approve competitively procured Agreement 10079 with Pro-line to ensure continuation of necessary janitorial services at HHSA’s Behavioral Health Office without any service interruption.
ALTERNATIVES:
Should the Board decline to approve this recommendation, HHSA would need to identify another vendor for janitorial services at 1900 Lake Tahoe Blvd, South Lake Tahoe.
PRIOR BOARD ACTION:
23-1284, 08/15/23, HHSA Agreement for Services, 7818
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
County Counsel, Human Resources, CAO Procurement and Contracts, and Risk Management.
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There is no Net County Cost associated with the agenda item. Sufficient appropriations were included in the Fiscal Year 2026-27 Budget request and will be included in future budgets for the term of the Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS:
Clerk of the Board to obtain signature of Chair on one original Agreement for Services 10079.
STRATEGIC PLAN COMPONENT:
N/A
CONTACT:
Olivia Byron-Cooper, MPH, Director, Health and Human Services Agency