Title
Sheriff’s Office recommending the Board:
1) Approve and authorize the continuation of perpetual Software as a Service Agreement 8071 with Perimeter, Inc., for the use of evacuation zone mapping and training and live incident coordination software through October 20, 2029;
2) Approve and authorize the Purchasing Agent to execute a Contract Change Order for Agreement 8071 with Perimeter, Inc. in the amount of $50,000 for a term of October 24, 2026, to October 23, 2027; and
3) Authorize the Purchasing Agent to increase the Agreement 8071 on an as-needed basis during the Agreement term as long as funding is available within the requesting department’s budget.
FUNDING: Homeland Security Grant 2026.
Body
DISCUSSION / BACKGROUND
Perimeter, Inc. provides a software subscription for the Perimeter Platform, which allows the Sheriff’s Office of Emergency Services (OES) to develop evacuation zone mapping, coordinate with partner response agencies during training and live incidents, and communicate with residents during active emergencies. The platform continues to serve as an effective and valuable tool for the County and collaborating agencies as they work together to plan and implement emergency response operations.
Since Board C-17 requires departments to obtain authorization from the Board of Supervisors to utilize any contract that does not have a stated contract term at least every three years, the Sheriff’s Office is returning to the Board to continue the use of this perpetual contract and to increase Agreement 8071 in order to make payment for an additional year for the software subscription. It is anticipated that future years will likely be around $50,000 as well.
The Perimeter Platform has been deployed during multiple disaster events and has consistently provided critical situational awareness and timely information to residents of El Dorado County.
ALTERNATIVES
Not continuing this agreement would hinder the efforts of the Sheriff’s Office staff in performing critical emergency operation work.
PRIOR BOARD ACTION
Legistar file 25-1757 - October 22, 2024 - The Board approved the continuation of Agreement 8071 and a $50,000 change order to utilize the software through October 23, 2026.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel reviewed and approved the terms when the contract was created and they have not changed since that time.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to Net County Cost. Funding has been included in the Sheriff's Office Fiscal Year 2026-27 budget and will be requested in future year's budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Undersheriff Eric Palmberg