..Title
Chief Administrative Office and Human Resources recommending the Board approve and authorize the Purchasing Agent to sign Amendment I to Agreement 390-S1410 with Municipal Resource Group, LLC, for the provision of as requested services related to the County's Cultural Assessment Survey. Amendment I modifies Article III, Compensation, to clarify compensation terms and increase total compensation from $60,000 to $200,000 for the provision of services related to the County's Cultural Assessment Survey. This increase is in accordance with Board direction on May 13, 2014 regarding the Climate Change Action Plan.
FUNDING: General Fund.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$200,000 |
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Budget - Current FY
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$60,000 |
Budget - Future FY
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$140,000 |
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New Funding
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Savings
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Other
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Total Funding Available
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$200,000 |
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Change To Net County Cost
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$0 |
Fiscal Impact/Change to Net County Cost
Funding for this Agreement is included in the Human Resources FY 13-14 and FY 14-15 budget.
BACKGROUND
Related history for this item is contained in Legistar File 13-0401 and is summarized below:
On January 21, 2014, the Board received a presentation from the Human Resources Director regarding a proposed "Respectful Workplace" policy. At that meeting the Board directed staff to move forward with obtaining contracts as follows:
1) Contract for assessment, coaching and intervention - not to exceed $60,000;
2) Training for conflict resolution/communication - not to exceed $20,000; and
3) Formal Cultural Assessment through interactive interviews and survey of employees - not to exceed $60,000.
On January 28, 2014, the Board authorized the Chief Administrative Officer to execute contracts and approved a budget transfer in the amount of $140,000 for same.
On March 4, 2014 the Board of Supervisors approved revisions to the Personnel Rules which included the implementation of Personnel Rule 111-Respectful Workplace. On March 10, 2014, Van Dermyden Maddux Law Firm emailed an online survey to County employees in order to develop a baseline assessment of the El Dorado County organization and identify organizational development issues which may need to be addressed. Survey information was collected from March 10 through March 21. Former executive level employees were interviewed to gain valuable retention data. Current employees who wished to provide additional input were provided a phone number and email address if they chose to voluntarily schedule an appointment for an interactive interview with a representative from Van Dermyden Maddux Law Firm.
On April 28, 2014 the Board received a presentation of a high level summary of the data and information that was received as a result of the interactive interviews and Cultural Assessment Survey and directed the Chief Administrative Office to return to the Board to discuss appropriate next steps as a result of an investigation of past non-EEO (Equal Employment Opportunity) violations; and directed the Cultural Assessment team (Consultants) to continue their processes to provide an action plan based upon the survey results.
On May 13, 2014, the Board received a report outlining a countywide "Climate Change Action Plan". The Board directed staff to continue with the process as outlined and allocated an additional $250,000 over the already allocated $140,000 to focus on moving forward with the implementation of the action plan.
Reason for Recommendation
Municipal Resource Group (MRG) was initially awarded a contract in an amount not-to-exceed $60,000 for work related to the Cultural Assessment survey. In the "Climate Change Action Plan," MRG has been identified to provide additional services including department level assistance, executive coaching and a management audit of Human Resources. Amendment I to the original agreement will allow for the provision of these services under the continued oversight of the Human Resources Director.
Clerk of the Board Follow Up Actions
None
Contact
Terri Daly, Chief Administrative Officer
Pamela Knorr, Human Resources Director
Concurrences
County Counsel and Risk Management