Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Consolidated Engineering, Inc., Contract 9966 for the 2026 DOT SLT Maintenance Pavement Rehabilitation Projects on Cedar Ridge Road, Pioneer Trail Frontage Road, Washoan Boulevard, Thunderbird Drive, Southern Pines Drive, Navahoe Drive, E San Bernardino Avenue, San Diego Street, Hopi Avenue, Bellevue Avenue, Scenic Drive, Tahoe Mountain, Mt Diablo Circle, Granite Mountain Circle and Mountain Meadows Drive; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Transient Occupancy Tax - Measure S (67%) and Road Fund (33%). (No Federal Funds)
Body
DISCUSSION / BACKGROUND
The contract for the 2026 DOT SLT Maintenance Pavement Rehabilitation Project (Project) was approved by the Board on March 10, 2026 (Legistar file 26-0224). The project provided roadway failure repair to designated pavement sections on Cedar Ridge Road, Pioneer Trail Frontage Road, Washoan Boulevard, Thunderbird Drive, Southern Pines Drive, Navahoe Drive, E San Bernardino Avenue, San Diego Street, Hopi Avenue, Bellevue Avenue, Scenic Drive, Tahoe Mountain, Mt Diablo Circle, Granite Mountain Circle and Mountain Meadows Drive. All roadway repairs were completed by Consolidated Engineering Inc. Recordation of the Notice Of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Direct Construction Budget $ 1,630,152.81
Original Bid Price $ 1,481,957.10
Contract Item Cost $ 1,469,819.98
Contract Change Order Cost $ 65,093.53
Total Direct Construction Cost $ 1,513,913.51
The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
January 6, 2026, Legistar File #25-1920, Authorization to Advertise
February 10, 2026, Legistar file #26-0224, Award Contract
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The Project was budgeted in Transportation's, Maintenance and Operations FY 2025-26 budget and all pay estimates were paid under that budget. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to Transportation, Maintenance and Operations, Attention: Ashley Johnson.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director
Department of Transport