Title
Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board take the following actions pertaining to Bid 24-0062 for the purchase and installation of camera security systems at nine County locations:
1) Award Bid 24-0062 to Surveillance Systems Integration, Inc., the lowest responsive, responsible bidder for the following six locations: Cameron Park Library, Pollock Pines Library, South Lake Tahoe Library, Health and Human Services Agency at 130 Placerville Drive, Agriculture Department, and the Treasurer-Tax Collector's Office, and authorize the Purchasing Agent to sign Agreements 9796, 9797, 9798, and 9799 with Surveillance Systems Integration, Inc. for a total amount of $218,745.97, each with a 90 day term, pending County Counsel and Risk Management approval;
2) Award Bid 24-0062 to Precision West Telecommunications, Inc. doing business as (dba) Precision West Technologies, the lowest responsive, responsible bidder for the following three locations: Georgetown Airport, Placerville Airport, and Child Support Services, and authorize the Purchasing Agent to sign Agreements 9800, 9801, and 9802 with Precision West Telecommunications, Inc. dba Precision West Technologies for a total amount of $97,083.90, each with a 90 day term, pending County Counsel and Risk Management approval; and
3) Authorize the Purchasing Agent to execute any necessary amendments to the contracts, excluding term extensions and increases to the total compensation amounts, contingent upon approval by County Counsel.
FUNDING: The Departments will be using various funding sources including local, state, and federal.
Body
DISCUSSION / BACKGROUND
On December 10, 2024, the Board adopted plans and specifications for the purchase and installation of security camera systems and authorized the advertisement of Bid 24-0062 for the installation of security cameras at nine County locations to protect County-operated facilities and employees, and to act as a deterrent for any illegal activities. The department locations included in the bid are Agriculture, Airports, Child Support Services, Health and Human Services Agency (HHSA), Libraries, and the Treasurer-Tax Collector's Office.
Surveillance Systems Integration, Inc. was the lowest responsive, responsible bidder for six of the locations and Precision West Technologies was the lowest responsive, responsible bidder for three of the locations.
County departments have previously contracted individually for the purchase and installation of security camera systems, but the additional need for cameras has increased the scope of the project. In accordance with Public Contract Code 22032, a formal bid is required. Though this is considered one project due to locations and the nature of the work, the departments requested separate contracts for tracking and payment purposes.
ALTERNATIVES
The Board could choose not to approve the award of the contracts leaving the County-operated facilities without proper surveillance.
PRIOR BOARD ACTION
Legistar file 24-1967 - December 10, 2024 - Board adopted plans and specifications, and authorized Bid 24-0062.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Risk Management, Information Technologies, Library, HHSA, Agriculture, Treasurer-Tax Collector, Airports, Child Support
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The Departments will be using various funding sources including local, state, and federal.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent