Title
Department of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to the Offsite Road Improvement Agreement 21-54981 for offsite road and drainage improvements for The Crossings at El Dorado, Missouri Flat Road, and Crossings Road, between the County and the Developer, LLL & A, LLC, extending the performance period to August 30, 2025. (District 3)
FUNDING: Developer Funded (4.1%), Missouri Flat Master Circulation and Financing Plan (81.6%), and Traffic Impact Fee Program (14.3%).
Body
DISCUSSION / BACKGROUND
The Crossings at El Dorado Project (Project), formerly Sundance Plaza, was approved in 1998 and includes an approved Development Plan (PD97-0011), a rezone (Z97-22), an approved tentative map (P97-0017), and a now-expired Development Agreement (DA98-0001). On August 30, 2022, Legistar File 22-1539, the Board approved the Offsite Road Improvement Agreement 21-54981 for The Crossings at El Dorado, Missouri Flat Road, and Crossings Road (Agreement), between the County and the Developer, LLL & A, LLC (Developer).
The Project is located on Missouri Flat Road, in Placerville, in the County of El Dorado, from approximately 380 feet North of Plaza Drive to approximately 525 feet North of Headington Road. Work contemplated in the Agreement includes, but is not limited to, grading, roadway demolition and construction, utility demolition and construction, construction of rock-lined ditches, rock slope protection, rip-rap, and other erosion control (temporary and permanent), striping, traffic signal, and conduit work. The road improvements are substantially complete but final utility work and punch list items are still underway.
The proposed amendment extends the performance period to August 30, 2025, which will allow the Developer time to complete any remaining items and finalize the improvements. Transportation policies require a valid performance period at project completion.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
See Discussion / Background section above.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The requested Board action has no associated fiscal impact or change to Net County Cost. Although the Developer will bear the initial cost of constructing the improvements in the proposed Agreement, most of these improvements are included in the MC&FP, and the Developer has executed a reimbursement agreement. The terms of that reimbursement are not affected by this amendment.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on two (2) originals of the Amendment.
2) The Clerk of the Board will return one (1) fully executed original Amendment to Department of Transportation, attn: Lindsay Tallman, for final processing.
STRATEGIC PLAN COMPONENT
Priority: N/A
Action Item: N/A
CONTACT
Rafael Martinez, Director
Department of Transportation