Title
Chief Administrative Office, Procurement and Contracts on behalf of the Department of Transportation, recommending the Board approve the following:
1) Award Bid 23-288-048 for the purchase of Aggregate Base Materials for the West Slope of El Dorado County to the low qualified bidder, Teichert Rock Products of Sacramento, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $90,000 ($30,000/year) for a thirty-six (36) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund.
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DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Chief Administrative Office, Procurement and Contracts Division issued an Invitation to Bid for the purchase of aggregate base materials for the maintenance and repair of County roads on the West Slope of El Dorado County. While the not-to-exceed amount is currently listed at $90,000, if Transportation continues to respond to atmospheric river storms, the amount will need to be adjusted.
The Invitation to Bid was published in the County's eProcurement system, PlanetBids, and eleven Invitations to Bid were mailed, three to local vendors, two qualified responses were received, none from local vendors.
ALTERNATIVES
If the Board does not approve the agenda item, the department will be hindered in the maintenance and repair of County roadways.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Procurement and Contracts
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net General Fund cost associated with the proposed action. Sufficient appropriations are included in the Fiscal Year 2022-23 adopted budget and Fiscal Year 2023-24 recommended budget request.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure, Good Governance
CONTACT
Rafael Martinez, Director, Department of Transportation
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent