Title
Procurement and Contracts, a division of the Chief Administrative Office on behalf of the Department of Transportation, recommending the Board approve the following:
1) Award Bid 2025-0132 for the purchase of upfits to three 2026 Freightliner chassis into fully functional dump trucks to the low qualified bidder Enoven Industries, LLC of West Sacramento, CA;
2) Authorize the Purchasing Agent to issue a purchase order in the amount of $321,657, plus any applicable taxes and fees, for a one-time purchase following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order for any unforeseen purchases needed during the up fits as long as funding is available within the requesting department's budget.
FUNDING: Road Fund.
Body
DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation) purchased multiple 2026 Freightliner chassis during Fiscal Year (FY) 2024-25 budget cycle. The heavy equipment was received and now requires fabrication services (upfits) to make the trucks fully functional for road maintenance activities. Transportation budgeted for three upfits during the Recommended Budget process for FY 2025-26. A formal bid request was submitted to Procurement and Contracts to the meet competitive bidding requirements. Bid number 2025-0132 produced three bids. The lowest, responsive, responsible bidder was Enoven Industries, LLC of West Sacramento, California.
All three upfits are listed on the FY 2025-26 Fixed Asset list. Two trucks are designated for the West Slope and one truck is designated for the East Slope.
ALTERNATIVES
The Board could choose to not award the bid to Enoven Industries, LLC. This would leave Transportation with new heavy duty trucks that are unable to be used for road maintenance activities or plowing services.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Department of Transportation
CAO RECOMMENDATION / COMMENTS
Approve as recommended
FINANCIAL IMPACT
Funding is included in Transportation's FY 25/26 Fixed Asset budget. There is no change to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director of Transportation
Michele Weimer, Procurement & Contracts Manager/Purchasing Agent