Title
Sheriff’s Office recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Amendment II to Lease Agreement 5984 with WFC Cameron Park, LLC., for the Sheriff’s Substation located at 3332 Coach Lane, Cameron Park, CA 95682, amending the following:
a) Extend Section 1.5, Term by three years for a new term of February 1, 2024, through January 31, 2027;
b) Increase Section 1.6, Rent to the monthly amount starting at $2,500, increasing by $125 at the end of each 12-month term, for a total amount of $94,500;
c) Update Section 41, Lease Administration;
d) Add Section 43: Electronic Signatures; and
e) Add Section 44: Levine Act and add Exhibit D, “California Levine Act Statement” to Section 1.10; and
2) Authorize the Purchasing Agent to execute further documents related to future lease agreement Options to Extend and Amendments contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Cameron Park/Shingle Springs area has seen an increase in homelessness and drug activity over the past several years. In addition, there has been an uptick in theft crime linked to the low-income lodging establishments in the area.
In order to deter crime and provide an established law enforcement presence in the Cameron Park/Shingle Springs area, the Sheriff’s Office opened a substation in Cameron Park in February 2022. The substation serves as both a sworn staff and volunteer’s office for the purposes of conducting County business, and the Sheriff’s Office is committed to working with the community to reduce the crime and related problems in the area.
On January 25, 2022, with Legistar Item 21-1497, the Board executed Lease Agreement 5984 with WFC Cameron Park, LLC for the Sheriff’s Substation located at 3332 Coach Lane, Cameron Park, CA 95682 for a two-year term and in the amount of $1,500 per month.
On November 7, 2022, Amendment I was executed by the Purchasing Agent that amended Section 1, Basic Lease Provisions to update the Lessor’s address, and Section 6, Signage to add more signage to the premises.
Amendment II is being brought before the Board for approval to increase the term for an additional three years and increase rent in the monthly amount starting at $2,500, increasing by $125 at the end of each 12-month term, for a total amount of $94,500. The not to exceed total for the entire five-year term is $130,500.
When the Board approved Agreement 5984 on January 25, 2022, one of the actions requested was for authority for the Purchasing Agent to execute further extensions and increases to this agreement. However, in the interest of good governance and transparency this second amendment is being brought to your Board for authorization for the Purchasing Agent to sign Amendment II and any future amendments.
ALTERNATIVES
The Board could decline the request to continue the use of the Cameron Park site that would affect the Sheriff’s operations for that area of the County.
PRIOR BOARD ACTION
01/25/2022 Legistar Item 21-1497
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and CAO Facilities Division.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to Net County Cost. The rent is budgeted in the Sheriff’s Office operational budget for FY 23/24 and will continue to be budgeted in future years.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Return one fully executed original lease agreement to the Facilities Division for processing.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Bryan Golmitz