Title
Department of Transportation, Maintenance and Operations Division, recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company for the 2023 DOT Road Maintenance Pavement Rehabilitation Projects, Contract 7495; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation after the one-year guarantee period.
FUNDING: General Fund (69%), Measure S Transient Occupancy Tax (21%), Road Repair and Rehabilitation Act 2017 (SB1-RMRA) (7%) and Local Discretionary Transient Occupancy Tax (3%).
Body
DISCUSSION / BACKGROUND
The contract for the 2023 DOT Road Maintenance Pavement Rehabilitation Projects (Project) was approved by the Board on April 18, 2023 (Legistar 23-0686, Item 35). All roadway repairs were completed by July 31, 2023. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $5,575,910.79
Contract Item Cost $5,603,576.82
Contract Change Order Cost $349,707.54
Total Direct Construction Cost $5,953,284.36
Direct Construction Budget $6,133,501.87
Major Contract Change Orders on the Project dealt with the following:
• Adding temporary paint, additional signage, lowering and raising iron, and additional location on North Shingle Road.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
March 21, 2023, Legistar #23-0449, Item 19 - Authorization to Advertise
April 18, 2023, Legistar #23-0686, Item 35 - Contract Award
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost. Funding for this project was included in Fiscal Year (FY) 2022-23 and FY 2023-24 budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to Transportation, Maintenance and Operations Division, Attention: Ashley Johnson.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation