Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Hanford Applied Restoration & Conservation for the US 50 / Missouri Flat Road Interchange Improvements - Phase 1C- Riparian Restoration Project, Capital Improvement Program 36104014, Contract 73; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
(District 3)
FUNDING: Master Circulation & Funding Plan Financing (100% - Local).
Body
DISCUSSION / BACKGROUND
The contract for the US 50 / Missouri Flat Road Interchange Improvements - Phase 1C- Riparian Restoration Project (Project) was approved by the Board on August 2, 2016, Legistar File 16-0455. Construction started on October 10, 2016, and was completed in December 2018. The Plant Establishment period began January 15, 2018, and ended December 31, 2023. Due to extensive coordination with the California Department of Fish and Wildlife, revisions to the success criteria, and the overall difficulty in plant establishment in high scour areas, the plant establishment period was extended from its anticipated completion in January 2022 to December 2023. All field and reporting work is now complete. The recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $ 679,892
Contract Item Cost $ 577,498
Contract Change Order Cost $ 157,578
Total Direct Construction Cost $ 735,076
Direct Construction Budget $ 794,909
Major Contract Change Orders (CCO) on the Project dealt with the following:
• Locate Irrigation Crossovers;
• Temporary Suspension;
• Change in Bid Item - Reconstruct Fence;
• Welding Steel Pipe Conduit;
• Repairs on Access Road;
• Install Barricade to Bike Path;
• Eliminate Bid Item 43 - Hydroseed;
• Unit Price Adjustment - Bid Item 32, Sprinkler;
• Winterization of Irrigation Lines; and
• Additional Planting and Plant Establishment.
The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back for the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
See Discussion/Background section above.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The Project is included in the 2023 CIP approved by the Board on June 06, 2023, Legistar File 23-0851, and funded with Local Funds. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on one (1) original copy of the NOA.
2) The Clerk of the Board will send the executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded NOA to Transportation, Headington Engineering, Attention: John Kahling.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director
Department of Transportation