Title
Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Section 210b (6) of the El Dorado County Charter and/or El Dorado County Ordinance Section 3.13.030 (B) that as-needed document, telephone, and video language translation services requires specialty skills and qualifications not expressly identified in County classifications;
2) Approve and authorize the Purchasing Agent to execute Amendment I to Agreement for Services 8077 with Language Line Services, Inc., increasing the total compensation amount by $24,500, for an updated amount not to exceed $99,500 for document, telephone, and video language translation services; and
3) Authorize the Purchasing Agent to execute any necessary amendments to Agreement for Services 8077, excluding term extensions and increases to the compensation amount, contingent upon approval by County Counsel.
FUNDING: Various, as departments have included appropriations translation services in their respective budgets.
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DISCUSSION / BACKGROUND
On November 15, 2023, the Purchasing Agent executed Agreement for Services 8077 with Language Line Services, Inc. for a three-year term with a not-to exceed amount of $75,000. Services provided under this agreement include document, telephone, and video language translation services.
Due to the increased demand for document, telephone, and video language translation services, only $2,600 remains available and the demand for these services is increasing. The current term expires on November 16, 2026. Amendment I increases compensation by $24,500 based on projected usage through the remainder of the contract term, bringing the total compensation amount to a total not to exceed $99,500.
ALTERNATIVES
The Board could choose not to approve the Amendment, but there will not be sufficient funding available for document, telephone, and video language translation services through November 16, 2026.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Amendment I to Agreement for Services 8077 continues to be funded by both General Fund and Non-General Funds, as each County department using this Agreement is responsible for ensuring that sufficient appropriations are included in their current Fiscal Year operating budget and will be included in future budgets throughout the term of this Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent