Title
Treasurer-Tax Collector recommending Chairman be authorized to sign Amendment 1 to Agreement for Services 030-S0211 with Professional Consultancy International, Inc. to add software licenses for four (4) back office users, and annual license fees for the new Imaging Module added in June 2008.
RECOMMENDED ACTION: Approve.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$23,442.74 |
|
|
|
Funding |
|
|
Budgeted |
$24,000.00 |
|
New Funding |
$ |
|
Savings |
$ |
|
Other |
$ |
|
Total Funding Available |
$24,000.00 |
|
Change To Net County Cost |
|
$0 |
Fiscal Impact/Change to Net County Cost: No impact
Background: On July 1st, 2007, four (4) back-office user licenses were purchased to facilitate the operations of the Treasurer/Tax Collector's cashiering system. The annual license fee was inadvertently excluded in the original contract and now needs to be added.
In June 2008, a new Imaging Module was added to the Treasurer/Tax Collector's cashiering system. An annual license fee is required by the vendor in order to provide future updates and customer support.
The annual contract value of $23,442.74 for 2008-2009 fiscal year was calculated as follows:
Software License Type |
Amount |
Fiscal Year |
Ten (10) register users |
$12,355.20 |
2008-2009 |
Four (4) back-office users |
2,400.00 |
2007-2008 |
Four (4) back-office users |
2,496.00 |
2008-2009 |
Imaging Module |
4,556.00 |
2008-2009 |
Sub Total |
$21,807.20 |
|
Sales Tax (7.5%) |
1,635.54 |
|
Total Due |
$23,442.74 |
2008-2009 |
Reason for Recommendation: The Treasurer/Tax Collector's Office has contracted with Professional Consultancy International, Inc. to provide a cashiering system to accept over the counter payments. The software license fee pays for customer support and future updates to the cashiering software system.
Action to be taken following Board approval: One of the signed original contracts to be forwarded to the department. The department will notify Procurement of the Board's approval of the amendment and send the signed original to the vendor. Invoices will be approved upon receipt and forwarded to the Auditor-Controller for payment.
Contact: Louise Gresham, Assistant Treasurer/Tax Collector
Concurrences: