File #: 08-1677    Version: 1
Type: Agenda Item Status: Approved
File created: 10/30/2008 In control: Board of Supervisors
On agenda: 11/18/2008 Final action: 11/18/2008
Title: Treasurer-Tax Collector recommending Chairman be authorized to sign Amendment 1 to Agreement for Services 030-S0211 with Professional Consultancy International, Inc. to add software licenses for four (4) back office users, and annual license fees for the new Imaging Module added in June 2008. RECOMMENDED ACTION: Approve.
Attachments: 1. PCI Contract - 030-S0211 Amendment 1.pdf, 2. PCI Corporate Resolution - 030-S0211 Amendment 1 - .pdf, 3. PCI Contract - 030-S0211.pdf, 4. Contract Routing Sheet - 030-S0211 Amendment 1.pdf, 5. TTC Memo 2008-10-30 - Legistar 08-1677.pdf
Title
Treasurer-Tax Collector recommending Chairman be authorized to sign Amendment 1 to Agreement for Services 030-S0211 with Professional Consultancy International, Inc. to add software licenses for four (4) back office users, and annual license fees for the new Imaging Module added in June 2008.
RECOMMENDED ACTION:  Approve.
 
Body
BUDGET SUMMARY:
 
 
Total Estimated Cost
 
$23,442.74
 
 
 
     Funding
 
 
          Budgeted
$24,000.00
 
          New Funding
$
 
          Savings
$
 
          Other
$
 
     Total Funding Available
$24,000.00
 
Change To Net County Cost
 
$0
      
Fiscal Impact/Change to Net County Cost: No impact
 
Background: On July 1st, 2007, four (4) back-office user licenses were purchased to facilitate the operations of the Treasurer/Tax Collector's cashiering system.  The annual license fee was inadvertently excluded in the original contract and now needs to be added.
 
In June 2008, a new Imaging Module was added to the Treasurer/Tax Collector's cashiering system.  An annual license fee is required by the vendor in order to provide future updates and customer support.
 
The annual contract value of $23,442.74 for 2008-2009 fiscal year was calculated as follows:
Software License Type             
                     Amount
Fiscal Year
Ten (10) register users                 
                 $12,355.20
2008-2009
Four (4) back-office users            
                     2,400.00
2007-2008
Four (4) back-office users            
                     2,496.00
2008-2009
Imaging Module                             
                     4,556.00
2008-2009
Sub Total                                        
           $21,807.20
 
Sales Tax (7.5%)                           
                     1,635.54
 
Total Due                                        
           $23,442.74
2008-2009
 
Reason for Recommendation: The Treasurer/Tax Collector's Office has contracted with Professional Consultancy International, Inc. to provide a cashiering system to accept over the counter payments.  The software license fee pays for customer support and future updates to the cashiering software system.
 
Action to be taken following Board approval: One of the signed original contracts to be forwarded to the department.  The department will notify Procurement of the Board's approval of the amendment and send the signed original to the vendor.  Invoices will be approved upon receipt and forwarded to the Auditor-Controller for payment.
 
Contact: Louise Gresham, Assistant Treasurer/Tax Collector
 
Concurrences: