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Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 206 (098-S1811), with The Unity Care Group, for the continued provision of Independent Living Program services for foster youth in El Dorado County; continuing with an annual maximum obligation of $175,000 by increasing the total maximum obligation by $569,625 for a new maximum obligation amount of $1,094,624; and extending the original term of September 21, 2017 through June 30, 2020, by three (3) years and three (3) months for a new end date of September 30, 2023 to align the end date of the agreement with the Federal fiscal year;
2) Make findings in accordance with County Ordinance 3.13.030 that, having awarded Request for Proposals 17-952-042 to Contractor on May 23, 2017 (File 17-0534, Item 7), and based on their expertise in the provision of independent living for foster youth," B. Specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work," this Amendment 1 allows the County to continue to contract with the Unity Care Group for services provided under this Agreement 206; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 206, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 70% 2011 Realignment and 30% Federal Funding.
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DISCUSSION / BACKGROUND:
In compliance with Board of Supervisors Policy C-17, Procurement Policy, on February 17, 2017, the Procurement and Contracts Division, on behalf of the Health and Human Services Agency (HHSA), released a Request for Proposals, No. 17-952-042, soliciting responses for Independent Living Program services for foster youth. The Board awarded Request for Proposal (RFP) No. 17-952-042 for Independent Living Program to The Unity Care Group on May 23, 2017 (File 17-0534, Item 7.) Additionally, the Board Authorized HHSA to negotiate a three (3) year Agreement for Services with Unity Care, with a maximum annual obligation Not-To-Exceed $175,000, and a total Not-To-Exceed Amount of $525,000 and authorized the Purchasing Agent to execute said Agreement for Services, contingent upon approval by County Counsel and Risk Management; The resulting agreement was #206 (098-S1811,) attachment C. It has been less than three (3) years since the RFP was awarded, therefore no further competitive selection is required to extend the service. HHSA plans to issue a new RFP prior to the expiration of this Contract.
The Omnibus Budget Reconciliation Act of 1993 permanently authorized the California Department of Social Services (CDSS) Independent Living Program (ILP), offering training, services, and programs for current and former foster youth between the ages of 16 - 21 (also known as Transition Age Youth) to assist said youth in developing self-sufficiency prior to and after leaving the foster care system. The goal of the ILP is to enable youth to achieve self-sufficiency by providing independent living skills assessments, basic living education, vocation training, job seeking skills, and individualized services, in coordination with a written Transitional Independent Living Plan for each youth in order to assist the youth in achieving the goal of living independently.
ALTERNATIVES:
Should the Board decline to approve this Amendment 1 to that Agreement for Services #206, HHSA would process a Request for Proposal thereby creating a gap in services. The youth currently receiving ILP have established relationships with their ILP provider, and changing the service provider would disrupt those relationships. In addition, during this time, new youth exiting the foster system would not have access to an ILP program.
PRIOR BOARD ACTION:
5/23/2017, File ID 17-0534, # 7, “05/23/17 HHSA RFP 17-952-042 Award”
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Procurement and Contracts, and Risk Management
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. Sufficient appropriations were included in the fiscal year 2019-20 budget, and will be included in future budgets for the term of the Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain signature of Chair on two (2) original Amendments 1 to Agreement for Services #206.
2) Clerk of the Board to return one (1) fully executed Amendment to the Health and Human Services Agency Contracts Division at 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
Good Governance
CONTACT
Donald Semon