Title
Department of Transportation recommending the Board approve and authorize the Chair to sign a budget transfer adjusting the budget for Fiscal Year 2025-26 to accommodate revised Capital Improvement Program (CIP) project budgets and increased expenses due to reallocation of previously unused funding for previously approved projects in the 2025 CIP, decreasing operating transfers out by $878,854, offset by increases to contingency, and decrease operating transfers in by $878,854, offset by decreases to professional services. (4/5 vote required)
FUNDING: Traffic Impact Fees - Zones 1-7, and Traffic Impact Fees - Zone C Local Roads.
Body
DISCUSSION / BACKGROUND
On July, 2025, Legistar file 25-0504, the Board adopted the 2025 Capital Improvement Program (CIP). The CIP is the long-range plan for all Department of Transportation (Transportation) individual capital improvement projects, including cost estimates, schedules, and funding sources. It provides strategic direction for capital projects over a current year, 5-, 10- and 20-year horizon. The CIP is used as a planning tool and is updated annually as new information becomes available regarding Board priorities, funding sources, project cost estimates, and timing. During the year, changes to the projects in the CIP are inevitable due to inflation, scope changes, and the programming of new funding.
Several projects had changes to their schedules since the adoption of the 2025 CIP. As a result, work planned for Fiscal Year (FY) 2024-25 has been postponed to FY 2025-26. This Board item requests to resolve this by shifting the funding originally allocated in FY 2024-25 to FY 2025-26.
The budget transfer attached as file A - Budget Transfer adjusts budget changes from Legistar file 26-0327, attached as file B - Budget Transfer 26-0327 3-10-26, to the Traffic Impact Fee (TIF) Zone C and Traffic Impact Fee (TIF) Zones 1-7 funding to account for an accounting error on the budget transfer for Legistar file 26-0327.
This will result in no overall expenses or revenue increases across the full lifetime of these projects.
ALTERNATIVES
The Board could choose not to approve the budget transfer to accommodate the revised project budgets; however, this may delay work on the projects and increase Road Fund costs due to insufficient appropriations to transfer funding.
PRIOR BOARD ACTION
See Discussion / Background Section.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
El Dorado County Transportation Commission, Caltrans, the Chief Administrative Office, and the Community Development Services Administration and Finance Division.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no net County cost associated with this item. Funding for projects in the 2025 CIP Book comes from various Federal, State, and Local funding sources for Transportation projects. Approval of this item would update the listed projects to reflect a programming allocation of FY 2025-26 CIP budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk of the Board will obtain the Chair’s signature on the original budget transfer and will forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Priority: Enhance communication about funding and resources for facilities- related capital improvement plan (CIP)
Action Item: Provide a project cost update, project prioritization and funding needs to the Board of Supervisors
CONTACT
Rafael Martinez, Director
Department of Transportation