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Health and Human Services Agency recommending the Board consider the following:
1) Approve and authorize the Chair to sign a Budget Transfer Request to increase appropriations for Fixed Assets by $50,000 and to decrease appropriations for Computer Maintenance by $50,000, in HHSA Adminstration and Finance, for the purchase of three (3) servers and supporting items to store security camera recordings for the period of one (1) year, in accordance with California Government Code Section 26202.6 and;
2) Approve and authorize the addition of three (3) servers to the Fixed Asset list.
FUNDING: County General Fund.
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DISCUSSION / BACKGROUND:
Health and Human Services Agency (HHSA) currently has security cameras at 3047 Briw Road, 3057 Briw Road, 2900 Fairlane Court, and 935B Spring Street. In addition, the new building in South Lake Tahoe will be opening in 2019 and as a component of this additional space, HHSA is planning to purchase a security camera system for the building.
Government Code (GC) Section 26202.6 requires that images obtained by such a security camera system must be maintained for the period of one (1) year. HHSA worked with County Information Technologies to identify for purchase the three servers and associated supporting items which are anticipated to provide sufficient storage space for at least one (1) year retention of the images.
ALTERNATIVES:
At this time, the current servers are not sufficient to allow County to meet the requirements of GC 26202.6 and disapproval of the Budget Transfer Request would result in HHSA being out of compliance with GC 26202.6.
PRIOR BOARD ACTION:
January 23, 2018, File ID 18-0007, Item #18 - approval of Budget Transfer Request for purchase of server and associated hardware for the Behavioral Health Program located at 768 Pleasant Valley Road.
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Information Technologies Department
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
Sufficient appropriations were included in the fiscal year 2018-19 budget ”Minor Computer Equipment” line item to allow for the transfer to “Fixed Assets.” It is anticipated that this hardware will be used to retain security camera images for at least one (1) year in compliance with Government Code Section 26202.6.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain signature of Chair on attached Budget Transfer Request.
2) Clerk of the Board to submit signed BTR to Auditor-Controller for processing.
3) Clerk of the Board to submit one Minute Order to HHSA at 3057 Briw Road, Fiscal Unit.
STRATEGIC PLAN COMPONENT:
N/A
CONTACT
Don Semon, Director