Title
Chief Administrative Office, Facility Division, recommending the Board adopt and authorize the Chair to sign Resolution 027-2019 authorizing the Chief Administrative Officer, or designee, the delegated authority to approve Utility Agreements in the amount of $175,000 or less with various utility agencies for the relocation or establishment of utilities for public works, maintenance, and Capital Improvement Program projects to allow for project and administrative efficiency.
FUNDING: NA
Body
DISCUSSION / BACKGROUND
The Facilities Division has several large projects such as the Public Safety Facility Project, the Health and Human Services Agency South Lake Tahoe Campus Project, new Placerville Juvenile Hall Project, and Placerville Jail Expansion Project along with many other deferred maintenance projects that are either in the planning stage or are currently ongoing.
In the course of these projects many utility issues arise and often utility related applications and extension agreements need to be executed in a timely manner to maintain project schedule.
In order for the project delivery process to function more efficiently and effectively, the Facilities Division hereby requests by Resolution that the Board delegate authority to the Chief Administrative Officer, or designee, to execute these utility provider related documents. Delegating this authority will eliminate approximately three to four weeks of project schedule delay.
The Facilities Division and County Counsel have traditionally reviewed, and will continue to review, specific project agreements as part of the Utility Agreement approval process. Currently Resolution 003-2018 delegates this same authority to the Director of Transportation for transportation related projects.
ALTERNATIVES
The Board could choose not to adopt and authorize the Resolution, and require the Division to bring forward to the Board for approval every Agreement for such projects regardless of the dollar amount. This could ultimately increase project delivery costs and impact the Division’s ability to maintain project schedules.
PRIOR BOARD ACTION
NA
OTHER DEPARTMENT / AGENCY INVOLVEMENT
NA
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. However, there is potential for savings related to efficiencies in staff time related to processing these agreements.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Provide the Division with one copy of the executed Resolution for processing.
STRATEGIC PLAN COMPONENT
Infrastructure, Good Governance
CONTACT
Russ Fackrell
Facilities Division Manager