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Health and Human Services Agency recommending the Board approve and authorize the Chair to sign Amendment 2 of Agreement for Services 4252 with Netsmart Technologies, Inc. for Insight Comprehensive Clinical Management Software License Agreement 03-498-01 to:
1) Assign Agreement 03-498-01 from QS Technologies to Netsmart Technologies, Inc.;
2) Amend the term from perpetual to expire effective on June 30, 2020; and
3) Allow for final payment in the amount of $35,632.57 ($17,381.74 for FY 2018-19 and $18,250.83 for FY 2019-20).
FUNDING: Public Health 1991 Realignment.
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DISCUSSION / BACKGROUND:
Prior to Legistar, the Public Health Department (now a division of the Health and Human Services Agency) entered into Software License Agreement 03-498-01 (also known as County Agreement 791-PHD0808) with QS Technologies on June 10, 2003, for client management. Also, prior to Legistar, Software License Agreement 03-498-01 was first amended on November 9, 2004, to purchase an additional Insight Software module, license to the software, and other services.
Netsmart Technologies (Netsmart) acquired QS Technologies effective July 31, 2006. Although an assignment of agreement was not prepared at that time, invoices issued by Netsmart for the Insight Software services were paid by the County until the conversion from the FAMIS accounting system to the FENIX accounting system. After the conversion to FENIX, the invoice issued by Netsmart for FY 2018-2019 services could not be paid because the new accounting system did not have the history of the prior payments making it necessary that an assignment of agreement be entered into with Netsmart.
Additionally, changes in technology afforded the Public Health Division with the opportunity to find software that is current and better for client management and migrate the information from Netsmart to the new software. As Public Health no longer needs the software provided by Netsmart, Agreement for Services 4252 (Agreement) accomplishes three things: 1) it assigns Software License Agreement 03-498-01 from QS Technologies to Netsmart; 2) it makes it possible to pay Netsmart the amount of $35,632.57 for the outstanding invoices for Fiscal Year 2018-2019 ($17,381.74) and for Fiscal Year 2019-2020 ($18,250.83); and 3) it also terminates the Agreement effective June 30, 2020.
ALTERNATIVES:
Should the Board decline to approve Agreement 4252, the Health and Human Services Agency (HHSA) will have no mechanism to pay the outstanding invoices that total $35,632.57. Additionally, Software License Agreement 03-498-01 will continue with no mechanism to pay for software that is not being used. This would be an unnecessary and costly ongoing expense.
PRIOR BOARD ACTION:
1) June 10, 2003
2) November 9, 2004
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Risk Management, and Human Resources.
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
There is no net County cost associated with this Agenda item. Appropriations are included in the 2019-20 Adopted Budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain the Chair’s signature on two (2) originals of Agreement 4252.
2) Clerk of the Board to return one (1) fully signed original Agreement 4252 to Health and Human Services Agency, Contracts Unit, 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
N/A
CONTACT
Don Semon, Health and Human Services Agency Director