Title
Chief Administrative Office, Procurement and Contracts, recommending the Board:
1) Authorize the Purchasing Agent to increase countywide purchase contract 7466, with the lowest qualified bidder, Galls LLC of Lexington, KY, by $95,000 for a total contract amount of $190,000 with the term through January 31, 2025, for the purchase of ballistic vests; and
2) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Procurement and Contracts Division issued Invitation to Bid 23-680-036 in January 2023 for the purchase of ballistic vests for countywide use, with an unknown anticipated budget. Galls LLC of Lexington, KY. was the sole qualified bidder and was awarded the purchase contract for a twenty-four month term. The initial contract amount was within the Purchasing Agent's award authority in accordance with Purchasing Policy C-17(4.1). The District Attorney's Office, Probation Department and Sheriff's Office anticipate approximately $95,000 in future purchases of ballistic vests through January 31, 2025 which would increase the purchase total to a contract amount that exceeds the Purchasing Agent's authority.
Following Board approval, the Procurement and Contracts Division will increase purchase contract 7466 by $95,000 for a total contract amount of $190,000 for the term through January 31, 2025
ALTERNATIVES
There are no alternatives, ballistic vest are required by the departments to perform their core functions.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
The District Attorney's Office, Probation Department and Sheriff's Office anticipates approximately $95,000 in future purchases of ballistic vests through January 31, 2025.
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
The contract is funded by each department based upon use. Funding is available within each department's budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance - Law Enforcement Safety
CONTACT
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent