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Community Development Services, Environmental Management Department, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 219-S1511, to recognize a change in company ownership from 21st Century Environmental Management of California, LP, a wholly-owned subsidiary of PSC Environmental Services, LLC, to Stericycle Environmental Solutions, Inc., and to extend the term of the Agreement for an additional six months through June 30, 2018, including other minor administrative changes as necessary, with no increase in rates or the not-to-exceed amount of $300,000, to provide services for collecting, processing, transporting, and disposing of household hazardous waste.
FUNDING: Non-General Fund/CSA 10 Parcel Assessment Fees.
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DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Environmental Management Department (Environmental Management), recommending the Board approve and authorize the Chair to sign the First Amendment (Amendment 1) to Agreement for Services 219-S1511 (Agreement), to recognize a change in company ownership from 21st Century Environmental Management of California, LP, a wholly-owned subsidiary of PSC Environmental Services, LLC (PSC), to Stericycle Environmental Solutions, Inc. (Stericycle), and to extend the term of the Agreement for an additional six months through June 30, 2018, including other minor administrative changes as necessary, with no increase in rates or the not-to-exceed amount of $300,000, to provide services for collecting, processing, transporting, and disposing of household hazardous waste.
DISCUSSION / BACKGROUND
On December 16, 2014 (Item 14), the Board approved the Agreement with PSC, with a three-year term and a not-to-exceed amount of $300,000, to provide services for collecting, processing, transporting, and disposing of household hazardous waste from three locations, the Western El Dorado Recovery System, Inc., the Union Mine Disposal Site, and the El Dorado Hills Fire Station. Such services are also provided for temporary collection event sites throughout the County, when requested by Environmental Management on an as-requested basis.
On October 15, 2015, Environmental Management was notified that though PSC had been acquired by Stericycle, there would be no changes to the company structure and PSC would continue to operate as a valid company name under Stericycle for the remaining term of the Agreement.
When Environmental Management contacted PSC to propose extending the term of the Agreement, it was determined that PSC is no longer an active company under Stericycle following the acquisition, resulting in a further need to amend the current Agreement. This proposed Amendment 1 will address the change in ownership from PSC to Stericycle and will extend the term of the Agreement for six additional months to June 30, 2018, with no change in the Agreement’s rates or not-to-exceed amount of $300,000.
ALTERNATIVES
The Board may choose to deny the approval of the proposed Amendment 1. This would result in the Agreement expiring on December 31, 2017, and would also result in Environmental Management being unable to provide household hazardous waste collection events to County residents. Environmental Management does not have the required staffing, licenses, permits, or transportation methods necessary to provide the services under this Agreement. The ability for Environmental Management to continue the use of this Agreement allows for the continuation of these services and events to County residents.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have approved the proposed Amendment 1.
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There is no change to the Net County Cost associated with this item. The adopted Fiscal Year 2017/18 budget includes sufficient funding for this amended Agreement. Future proposed budgets will also include funding for such services under a future agreement, following the solicitation for proposals to be conducted by Environmental Management prior to the expiration of this First Amendment.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board will obtain the Chair's signature on two (2) original copies of Amendment 1.
2) Clerk of the Board will forward one (1) fully executed original copy of Amendment 1 to the CDS Contracts and Procurement Unit for further processing.
STRATEGIC PLAN COMPONENT
Healthy Communities
CONTACT
Greg Stanton, Director
Community Development Services, Environmental Management Department