Title
Department of Transportation (Transportation) recommending the Board:
1) Approve and authorize the Chair to sign a Budget Transfer adjusting Transportation's budget for Fiscal Year (FY) 2025-26, increasing Fixed Assets - Equipment by $16,000; and
2) Approve the addition of one (1) Truck Utility Bed at $16,000 to the Department of Transportation's FY 2025-26 Fixed Asset List that was included on the FY 2024-25 Fixed Asset list but was not received prior to fiscal year end and was inadvertently not carried over during the adopted budget process.
FUNDING: Road Fund (100%).
Body
DISCUSSION / BACKGROUND
The additional fixed asset utility bed was determined to be needed when replacing the Fleet vehicle for the Materials Lab, under Department of Transportation. The utility bed was included on the Fiscal Year (FY) 2024-25 Fixed Asset List at $16,000 and ordered, however it was not received prior to year end. During the adopted budget process, the fixed asset should have been carried over but was inadvertently missed and not carried over. The utility bed is essential to the materials lab operation.
Budgeted appropriations in the Transportation budget need to be increased in Fixed Assets - Equipment by $16,000 to pay for the previously ordered utility bed and reduced by $16,000 in the 3000 series due to salary savings.
ALTERNATIVES
The Board may elect not to approve the budget transfer and carryover of one (1) truck utility bed, although a purchase order has already been issued for the purchase. This would leave the Materials Lab without the capability of transporting necessary lab equipment for testing on various county infrastructure projects.
PRIOR BOARD ACTION
#25-0815 05/20/2025
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The proposed budget transfer results in no increase to Net County Cost. The increase in expenditures for Transportation fixed assets are funds that were identified through salary savings in order to pay for the utility bed. Approval of the budget transfer does not require 4/5 vote because the total budget is not being increased.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk of the Board will obtain the Chair's signature on the original budget transfer and will forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Priority: N/A
Action Item: N/A
CONTACT
Rafael Martinez, Director
Department of Transportation